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NOTES ADMINISTRATIVE Newsletter of the Federal Depository Library Program -------------------------------------------------------------------April 15, 1999 GP 3.16/3-2:20/07 (Vol. 20, no. 07) -------------------------------------------------------------------[Handout] DEPOSITORY SERVICES UPDATE SPRING 1999 DEPOSITORY LIBRARY COUNCIL MEETING Outreach On July 22, 1999, GPO will host a one-day workshop immediately following the 92nd annual meeting of the American Association of Law Libraries (AALL) being held in Washington, DC. Law librarians should consult their Preliminary Program for registration information. On July 18, the Superintendent of Documents and the Director, Library Programs Service will provide a GPO Update at the Government Documents Special Interest Section. Each of the Depository Library Inspectors will speak at other programs. The fall Depository Library Council meeting will be held from Monday, October 18 through Thursday morning, October 21, 1999. The Radisson Suite Hotel, 106 West 12th Street, in downtown Kansas City, MO, is the site. The spring 2000 Depository Library Council meeting will be held in Rhode Island. The contract for the hotel has not been awarded yet. Locations under consideration include Providence, Newport, and Warwick. The 9th annual Federal Depository Conference and fall Depository Library Council to the Public Printer meeting will be held from Monday, October 23 through Wednesday afternoon October 25, 2000. The Regional librarians will meet on Sunday, October 22. The Holiday Inn-Rosslyn Westpark, 1900 North Fort Myer Drive, Arlington, VA, is the conference hotel. Self-Studies A group of volunteers, including a member of the Depository Library Council, regional librarians, selectives, a selective housing site, and Depository Services Staff are reviewing the draft of a revised Self-Study of a Federal Depository Library. The revised Self-Study will be available by summer 1999. In October 1999, depository librarians and their directors whose depository operations were last inspected in 1994 will be notified to submit a mandatory self-study. The states include Arkansas, California, Florida, Indiana, Iowa, Maryland, Massachusetts, Michigan, Minnesota, New Jersey, New York, Ohio, Pennsylvania, and Virginia. The due date for these self-studies will be January 15, 2000. These depository librarians will use the new Self-Study template. 1997 Biennial The Survey Findings of the 1997 Biennial Survey was shipped to all depositories on shipping list 99-0172-P, dated 3/18/99, SuDocs class number GP 3.33/4:997, item number 0556-C. Since April 1998, the raw data files, including the survey text, data conversion table, and the responses in comma-delimited format, have been available from the Federal Bulletin Board at <http://fedbbs.access.gpo.gov/libs/lps_info.htm>. 1999 Biennial Survey The Statistical Measurement Committee of the Depository Library Council and Depository Services Staff have prepared questions for the 1999 Biennial Survey of Depository Libraries. The survey will include optional questions to elicit basic cost data of being a depository, e.g., salaries, equipment, etc. So that depository staff may begin gathering figures for the optional cost questions, the text of the Biennial Survey will appear in the May 15, 1999 Administrative Notes. Submission of the Biennial Survey answers via the WWW will occur in fall 1999. Release of the raw data files and the Findings of the 1999 Biennial Survey will occur in 2000. Recommended Minimum Specifications The draft "Recommended Specifications for Public Access Work Stations in Federal Depository Libraries" have been posted on GOVDOC-L, MAPS-L, and LAWLIB and are available at this meeting. The comment period extends until May 5. The final 1999 specifications will appear in the June 15, 1999 Administrative Notes. Federal Depository Library Directory The February 1999 edition of the Federal Depository Library Directory was distributed to all depositories on shipping list 99-0173-P, dated 3/19/99, SuDocs class number GP 3.36/2:999, item number 0556-C. Library Directory Module A new field, to accept the URL of a depository library's Web page, has been added to the Library Directory module at <www.access.gpo.gov/su_docs/dpos/ldirect.html>. The URL should be specific to a "Government information" component, not to the main page of a college or a general library page. While the links to the URLs are checked monthly before the data is loaded to the Federal Bulletin Board and the "Locate Libraries" Web page, depository librarians should review their Library Directory entry regularly and advise GPO of any changes no matter how small. Federal Depository Libraries As of March 22, 1999, there are 1,351 Federal depository libraries, including 53 regionals and 1,298 selectives.

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