Conference International on Software Engineering 2009
Westin Bayshore, Vancouver Vancouver, BC Canada
16-24 May, 2009 Conference Dates 20-22 May 2009 Exhibit Dates
Exhibitor Prospectus
Contents
Exhibitor Deadline Dates, Program Schedule, and Meeting Contacts ........................................................... 2 Space Assignment and Fees ........................................................................................................................ 3 Contractual Considerations .......................................................................................................................... 4 1997-2008 Attendee History ......................................................................................................................... 5 Exhibit Application ......................................................................................................................................... 6
Westin Bayshore, Vancouver Vancouver, BC Canada
ICSE 2009
16-24 May, 2009
DEADLINES
Friday, 20 March, 2009
PRELIMINARY PROGRAM SCHEDULE
Tuesday, 19 May 2009 Exhibits Installation 2:00 pm - 6:00 pm Wednesday, 20 May 2009 Exhibit Hall Hours 9:30 am - 4:00 pm Morning Session Break with Exhibitors Lunch Afternoon Session Break with Exhibitors Thursday, 21 May 2009 Exhibit Hall Hours 9:30 am - 4:00 pm Morning Session Break with Exhibitors Lunch Afternoon Session Break with Exhibitors Friday, 22 May 2009 Exhibit Hall Hours 9:30 am - 4:00 pm Morning Session Break with Exhibitors Lunch Afternoon Session Break with Exhibitors Friday, 22 May 2009 Exhibits Dismantle 4:00 pm 7:00 pm
Deadline for Application and Full Payment
Tuesday, 31 March, 2009
Space Assignments Mailed or E-mailed
Friday, 10 April, 2009
No Refunds for Cancellation Exhibitor Staff Registration Form Due
Friday, 1 May, 2009
Deadline for Hotel Reservation
MEETING CONTACTS
ICSE Conference Exhibit Contacts: Exhibits Chair Peggy J. Reed, University of Virginia, Charlottesville, Virginia [e-mail] Conference Chair Steven Fickas, University of Oregon Eugene, Oregon [e-mail] Hotel Contact Mo Dupuis The Westin Bayshore, Vancouver 1601 Bayshore Drive Vancouver, British Columbia v6g 2v4 Canada [e-mail]
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Space Assignments and Fees
Purpose The purpose of all exhibits is to inform meeting participants of the types and nature of the products displayed related to applications in Software Engineering and to provide information and explanation concerning related products and services. Space Assignments The following rules and regulations governing the exhibit under the auspices of the ICSE 2009 Conference are part of the application for space and constitute a contract between the Exhibitor and the Conference. They have been formulated in the best interest of the Exhibitor and full cooperation of the Exhibitor in their observance is asked. Any detail not specified is subject to decision by the Chair of the Conference. Exhibit space will be assigned based on the date the application is received. Space Selections The Exhibitor agrees to accept the space assigned. The application, along with full payment for space, should be returned to the ICSE 2009 office by Friday, 20 March 2009. The Conference reserves the right to modify the designated exhibit space in the event a change in the original assignment is necessary. Contract for Space The acceptance of the application by the ICSE 2009 and the full payment for rental charges constitute a contract. A completed application for space with full payment and all requested information must be submitted by mail or facsimile. Facsimile applications must include a credit card number, expiration date, and signature. Telephone requests will not be honored. Space Rental Fees One table: $750.00 Two tables: $1,400.00 Three tables: $2,000.00 Exhibits - What is included with your exhibit fee? The Conference will furnish a 6 x 30 table and two chairs. Exhibitors are responsible for electrical, internet and any other requirements needed. Terms of Payment Full payment MUST accompany the application for space. No application will be processed without remittance of full payment. Cancellations Exhibitors are requested to notify the Exhibit Chair of ICSE 2009 by fax at [phone] or by email at [e-mail] with cancellations. Cancellations are not effective until they have been submitted in writing to the Exhibit Chair of ICSE 2009. The date the Exhibitors written notice of cancellation is received will be the official cancellation date. Cancellation of space after Friday, 10 April, 2009 will result in NO REFUND. Space reductions are considered cancellations and are subject to cancellation fees. It is understood that the ICSE 2009 Conference reserves the right, at its option, to reassign a cancelled table regardless of the cancellation rate assessed. Refunds Refunds will not be granted after Friday, 10 April, 2009. Failure to Occupy Space Any Exhibitor failing to occupy space is not relieved of the obligation to pay full rental price for space. The Conference shall have the right to use exhibit space as it sees fit, provided the space is not occupied by the scheduled exhibit hall opening, unless prior alternative arrangements have been agreed upon. Sharing Space Subletting of space is not permitted.
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Badges and Staffing Each exhibiting company is limited to three (3) complimentary printed representative badges per table. This will give exhibit staff access to the exhibit area only. Any exhibit staff wishing to attend the conference technical program must also register for the conference at the regular registration Exhibits fee. must be staffed during show hours. Please note that you will be in violation of regulations if the exhibit is not staffed. Identification badges may be picked up at the registration desk. Operation of Exhibits The management reserves the right to restrict exhibits which, because of sound, method of operation, materials, content or any other reason are deemed objectionable, and also to prohibit or evict any exhibit as a whole. Size of Exhibits Exhibits must be arranged so as not to obstruct the view or otherwise interfere with the displays of other Exhibitors. This restriction includes person(s), things, conduct, printed material, noise, or anything of a character which may be objectionable to the exhibit as a whole. In the event of such restriction or eviction, ICSE 2009 is not liable for any refunds, rentals or other exhibit expenses. Hotel Information Reservations must be made by Friday, May 1, 2009.
Contractual Considerations
Violations As a condition for exhibiting, each Exhibitor shall agree to observe all policies. Violators will not be eligible to exhibit at future ICSE Conference meetings. Insurance Advise your agent! Insurance on all exhibits is the responsibility of the Exhibitor. ICSE 2009 will not assume any responsibility for property loss or damage to personal property, as stated in the section on Limitation of Liability. Exhibitors are advised and encouraged to carry insurance to cover their property against damage and loss and public liability insurance for claims of injury to the person and property of others. Limitation of Liability Exhibitor agrees with ICSE 2009 that ICSE 2009 shall not be liable for any damage or liability of any kind or for any damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by Exhibitor or any person thereon with the consent of Exhibitor and that Exhibitor will indemnify and hold harmless ICSE 2009 from all liability whatsoever, on account of such damage, or injury, whether or not caused by negligence of or breach of an obligation by Exhibitor or its employees or representative. Catastrophe In the event of fire, strikes, or other unavoidable occurrence rendering the exhibit space unfit for use, provisions will be made for the exhibit elsewhere or a proper financial adjustment will be made to the exhibitor.
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ICSE Conference Attendance History
2008 ICSE Conference Leipzig, Germany Attendance 827 2007 ICSE Conference Minneapolis, Minnesota, USA Attendance 957 2006 ICSE Conference Shanghai, China Attendance 811 2005 ICSE Conference St. Louis Missouri, USA Attendance 921 2004 ICSE Conference Edinburgh, Scotland, United Kingdom Attendance 638 2003 ICSE Conference Portland, Oregon, USA Attendance 631 2002 ICSE Conference Orlando, Florida, USA Attendance 808 2001 ICSE Conference Toronto, Ontario, Canada Attendance 869 2000 ICSE Conference Limerick, Ireland Attendance 737 1999 ICSE Conference Los Angeles, CA, USA Attendance 667 1998 IEEE ABC Conference Kyoto, Japan Attendance 665
Numbers shown, indicate total paid conference registrations.
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International Conference on Software Engineering 2009
2302 Wakefield Rd Charlottesville, VA 22901
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