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I-Series The PowerPoint Refining Your Presentation Chapter Three 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 2 Chapter 3 Objectives Insert, format, and modify text Apply formats to presentations Use the Meeting Minder to take notes during a presentation Use proofing tools like Spelling Checker and Find and Replace Modify PowerPoint Masters Add preset animations and transitions Create a custom slide template 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 3 Understanding PowerPoint Objects Object Anything that can be manipulated on a slide Examples text box, graphic Often consist of component parts Graphics are often groups of shapes Text box contains group of characters which can each be selected and formatted Object Properties Control how objects behave and display Examples Display of Text font, size, color Behaviors animations, transitions 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 4 Selecting and Deselecting Objects Slanted-line selection box Dotted-line selection box Objectobject cancan be edited The contents be manipulated as a whole 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 5 Pointer Shapes Insert Figure 3.3 here when it is complete 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 6 Inserting and Deleting Objects - Placeholders Placeholders Objects placed on slide based on slide layout Text placeholders Placeholder for other content pictures, charts, etc. 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 7 Inserting Objects Using the Insert Menu List of object types that can be inserted 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 8 Deleting Objects Position cursor over object. When the pointer changes to a , click to select the object with a dotted-line selection box Use the Delete key to remove the Object Placeholders can be deleted using this technique even if they have no content 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 9 Resizing Objects Click the object you wish to resize. Sizing handles will appear on the object's border. Position the mouse over a sizing handle until the pointer changes to a two-headed arrow. Hold down the left mouse button, and drag the sizing handle until the object is the desired dimension Release the mouse button 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 10 Moving Objects Position cursor over object to be moved. When the pointer changes to a , click to select the object with a dotted-line selection box Hold down the left mouse button and drag the object to the desired location Release the left mouse button 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 11 Formatting Text Objects Repositioning Text Move the object containing the text Use left sizing handle to move left border of text placeholder 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 12 Formatting Text Objects Repositioning Text Change text alignment within the object Text LeftText rightaligned in object aligned in object 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 13 Formatting Text Objects - Text indentation Use Increase Indent and Decrease Indent buttons on the toolbar Select items 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 14 Deleting Bullets To delete a bullet from the front of a list item, Click an insertion point at the beginning of the item Use the Backspace key to remove the bullet If you want to be able to manipulate the nonbulleted text separately from the rest of the list, Cut the text from the slide, and then use Paste to insert a new text box containing the text. 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 15 Setting Character Formats Character formats include: Font Bold Italic Point Size Shadow 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 16 Character Formats Use Format Painter to copy selected format... Select text to Apply desired .... to other text be formatted formatting 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 17 Numbers and Bullets Text placeholders automatically create bulleted items for you Bullets and numbers can be changed, customized or removed You can also add bullets or numbers to text boxes or shapes, which don't have bullets by default by using the Numbering and Bullets buttons from the formatting toolbar 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 18 Changing Bullet and Number Styles Select the bulleted or numbered list you wish to make changes to From the Format menu, select Bullets and Numbering Bullets Numbering Change Change numbering style bullet style number Change bullet size and color Numbering Custom options 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 19 Text Boxes and Shapes Most often added by using the tools on the Drawing toolbar Oval Shape Tool Rectangle Shape tool Text Box tool Toolbar is usually anchored at the bottom of the PowerPoint screen Tools are used by selecting the tool, and then clicking and dragging to draw the selected shape Text is added by typing the while shape or text box is selected 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 20 Adding text to Text Boxes Click on slide to place text box Click on Text Box tool 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 21 Adding text to Shapes Click and drag to With shape still draw shape selected, type text Select Shape Tool 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 22 Formatting Shapes and Text Boxes Text in Shapes and Text Boxes can be formatted in the same manner as text in text placeholders Shapes and Text boxes can be rotated on a slide, and have different background colors applied to them Rotation and background color changes are accomplished using the Format Placeholder option from the shortcut menu 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 23 Proofing Tools The Spelling Checker Checks spelling as text is entered Questionable words are marked with a red wavy underline Right-clicking on underlined text will provide a short-cut menu with spelling options 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 24 Proofing Tools The Style Checker Used to correct common stylistic problems Problems identified by the Office Assistant, through tips flagged with a light bulb Clicking on light bulb presents style rule to user, with options Clicking on this.... ...provides you with these options 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 25 Proofing Tools The Style Checker Used to correct common stylistic problems Problems identified by the Office Assistant, through tips flagged with a light bulb Tips are formulated based on style rules Style Rules found in Tools/Options/Spelling and Style Select Case and End Visual Clarity Options Punctuation Options 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 26 Using Find and Replace To find a particular string of text: Enter text to be found Select options if needed Enter text to be replaced Enter replacement text Click to find next instance of text string To replace a string of text Use Find Next, Replace and/or Replace All buttons to replace text 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 27 AutoCorrect Common typing errors Abbreviations and customized list Automatic Formatting Options 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 28 Creating a Summary Slide Created from titles of selected slides In Slide Sorter view: Select slides whose titles are to be included Click Summary Slide button on the Slide Sorter toolbar Summary slide is created immediately in front of the first slide selected for inclusion 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 29 Templates and Masters Template a special file containing color, background, text and bullet format characteristics Design Master controls the format of each presentation slide. It includes placeholders, background, text color and font and other characteristics There are separate design masters for slides that use the Title Slide Layout (Title master) and all other slides (Slide Master) 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 30 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 31 Templates and Masters Template Slide Master Title Master 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 32 Applying Multiple Design Templates New Select template first and is applied last slides to first and last slides Click drop-down arrow of Layers template, and click Apply to Selected Slides 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 33 Modifying PowerPoint Masters Slide Masters Title Masters Placeholders 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 34 Customizing a Slide Master an example Bulletsformat Bulletmaster, Slide Original updated on changed on showing green slide with slidesmaster slide using bullets bullets green the reformatted master Slides based on different template and masters do not have updated bullets 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 35 Hiding Master Content Select this option 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 36 Customizing Background Color 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 37 Animation Schemes Slide transitions how slides enter and leave the screen Text animation how text enters and leaves a slide PowerPoint has a series of preset animations, or custom animations can be created Preset animations are found in the Slide Design Animation Scheme Task Pane 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 38 Animation Schemes Apply to selected slides or entire presentation Select Animation Scheme 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 39 Meeting Minder 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 40 Navigating in Slide Show View Navigation options Navigate by Slide Title 2002 The McGrawHill Companies, Inc. All rights reserved. The I-Series 41 Annotating in Slide Show View 2002 The McGrawHill Companies, Inc. All rights reserved.

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