see Please the management listing spreadsheet for your particular responsibility Only finalists registered on level 3 modules will be assigned management roles PROJECT MANAGEMENT Students help manage the Projects in Performance, and more experienced students are expected to play an active role in management. The following responsibilities may be allocated: STAGE MANAGEMENT TEAM (as many as possible, not suitable for students who have a lecture directly before/after the rehearsal) Please check departmental advice about safe storage and moving of instruments. Duties normally include: getting there early to set up. setting up timpani/percussion, with advice from percussionists/directors booking out equipment with technical staff as necessary knowing the set-up arrangement so that the correct number/position of stands and chairs can be put out. organising other students to help if necessary making sure that the stage is cleared after the rehearsal/performance in accordance with staff advice help with arrangements for setting up elsewhere if the performance is at a different venue from the rehearsals in accordance with staff advice ensuring that fire exits are kept free of bags, coats and stands making sure all equipment is safely stored after the rehearsal/performance in accordance with staff advice. REGISTER MANAGERS (in large ensembles, share this job winds/strings etc.) Duties normally include: Print out a register of students on the project (this can be downloaded from the projects homepage), or collect a sheet from reception in the office. Please dont create a different register; its easier if the register is in a standard format for each ensemble. Keep the register up-to-date and accurate; if students join the project late, add them. If they are habitually known by a different name or spelling, please note it in the register. If they change from first to second violins, for example, make a note in the register. Arrive early so people can sign the register. Late arrivals should be marked as late in the register. A person is considered to be late if he/she is not in place, tuned/warmed up and ready to play/sing when the rehearsal starts. If a student is absent, please leave the register blank. If you want to make a note, make it in the margin, not in the space where they would sign. Have your instrument ready/be warmed up in advance so that you can be ready to play/sing on time. Be available after the rehearsal so that late arrivals can sign and absences can be marked. At the beginning of the project when there are new students, section leaders might help with identifying them.
Cast list: It may sometimes be appropriate for the managers to help the students doing programme to make a cast list from the register as they know which position/instrument/voice part they are. Please agree this with the programme manager(s). Make sure that you take the register for any weekend rehearsals and return it immediately after the concert.
Return the register sheet immediately after the rehearsal to reception so that staff can consult it; if reception is shut please slip it under Ms. Fairleys office door (Room 219, second floor new building). Excuses must be in writing, please remind students that they should notify the director and Ms. Fairley. Students should fill in a self-certification for illness if they are unwell, see the guidelines in the student handbook. Help with finding extra players: If you don't know which players to ask, check with the LUUMS management team; they will have contact names and addresses. PROGRAMME (may be two students): Duties normally include making the cast list and may include writing the programme note on the repertoire: Check with project co-ordinator and concerts secretary 4 weeks in advance to find out what is required please submit text to concert admin staff at least three weeks before the concert in electronic form. Check that people are listed correctly (for instance, by desk/instrument). Check spellings/nicknames/extra-departmental students. Include any student soloists, chorus master, repetiteurs, technical help, special contributions, etc. Collate the information in time for students to check that they are correctly listed in the programme Check with section leaders for correct seating if appropriate. LIBRARIAN (this could be shared in a large project) Duties normally include:
Responsibility for signing out parts of the music. Parts should be stamped (if we have bought them) or numbered in pencil if not. A full list of all the numbered parts should be made so that each one can be accounted for; make the list in number order so that parts can be checked quickly Students who take a part should sign on a numbered parts list so that we can chase missing music. Once a student has signed for a piece of music it is their responsibility to return it, therefore it is very important that the sign-out list is accurate. Midway through the project the librarian(s) should conduct an audit to make sure that the sign-out list is accurate. If a student returns a piece of music before the end of the Project it must be "signed off" in the event that it is by needed another student. Parts must be kept accessible but in a safe place in case they are needed during the rehearsal period (normally above staff pigeonholes in reception)
Photocopying, bowing, transposition and writing out of parts are sometimes necessary, but if this is particularly time-consuming seek help from other students (see other administration, below). Advise students to leave their music on the stands after the performance and chase up any missing parts afterwards and make sure they are safely returned in order. When the music is returned, rub out any distracting or personal markings. If cuts have to be marked, make sure students dont scribble out the cut, this makes rubbing out very difficult. If the rubbing-out task is extensive, assemble a working party to help with this. Occasionally duties may include: arranging, transposing, or transcribing
LEADER/Section leaders/First oboe in orchestra (or equivalent in other groups) Leader: Make sure that the oboist is ready to tune at the rehearsal start time. This should encourage students to come and sit down. Liaise with conductor regarding musical matters, and with administrative staff regarding other problems, changes to rehearsal schedule etc. Bow parts if necessary. Suggest/organise string sectionals if appropriate. Section leaders Encourage their sections to come and sit down and get ready to play so that the rehearsal can begin promptly. Help the orchestra managers to keep the register, especially at the beginning of the project when there are new students. Call or take sectional rehearsals or seek help from directors if you feel that your section would benefit from detailed work. Bow string parts if necessary. PERCUSSION/KEYBOARDS Duties normally include: liaising with staff regarding extra or special instrumental requirements making sure that instruments are safely in place and stored before and after each rehearsal organising clavinova for rehearsal purposes (celeste etc.) if necessary making a detailed plan for return of percussion after concerts in discussion with staff. SOLOSITS or UNDERSTUDY/REHEARSAL SOLOISTS Duties normally include: preparing solo role performing solo role in Project rehearsals (this may include familiarisation with other parts/score performing in concert (understudy: if designated soloist is ill, to be negotiated with staff)
REPETITEURS Duties normally include: familiarisation with the entire score preparation of the vocal score and choral parts attendance and assistance at the choral rehearsals extra rehearsals for soloists if necessary (repetiteurs sometimes sing in the performance; discuss with coordinator) CONDUCTING ASSISTANTS Duties normally include: familiarisation with the score attendance at rehearsals as directed by conductor assistance with sectionals/rehearsals as necessary FRONT OF HOUSE Duties may include: contacting concerts administrator to ascertain responsibilities ([e-mail]) selling tickets/distributing programmes collecting/returning materials/equipment as directed by concerts administrator organising p...