Order Change Instructions
The Ohio State University Facilities Operations and Development 400 Central Classroom - 2009 Millikin Rd. - Columbus OH 43210 Introduction The Change Order is recommended by the Architect/Engineer (A/E) and the Construction Manager (if any), accepted by the Contractor and the Owner. The Change Order formally modifies the Contract. It may authorize a change to the Scope of Work, the Contract price, the time for Contract Completion, or any combination of them. The A/E prepares all Field Work Orders, Proposal Requests, Bulletins, and Change Orders. All Field Work Orders and all Change Orders must include the cost and time adjustment of the change. Change Orders must have supportive documentation supplied by the Contractor. The detail required on the Change Orders forms is necessary to confirm the total costs and compliance with the Change Order Pricing Guidelines as outlined in the Standard Conditions of Contract for Construction (the "Front End"). Legend Yellow fod.osu.edu Phone: [phone] Fax: [phone]
Normal entry information
Turquoise Information entered under special circumstances Red Pale Blue Information entered by owner Check box if for overtime
General Instructions for Change Orders The procedure for processing Change Orders may vary depending on if the Change Order is initiated as a Field Work Order, a Proposal Request, or a Bulletin. Both methods require completion of the Change Order and the Change Order Detail Summary. The acceptable variation to this is that "Time and Materials" Change Orders may eliminate the Change Order Detail Summary form, provided however, that other acceptable supporting documentation is provided and attached. Only the Change Order form and Change Order Detail Summary forms approved by Facilities Operations and Development will be accepted for processing.
Step by Step Instructions Change Order Detail (completed by Contractor / Subcontractor) 1. Complete all areas shaded in yellow. 2. Project Name, Location, Owner a. Type name of project as it appears on your contract. 3. Date a. Type date you prepared the Detail Summary 4. Contractor / Subcontractor Name a. Type name of your company 5. Contract Number a. Type the entire contract number as it appears on the contract b. For example, Contract No. OSU-080000 / 001 OSU-080000 represents the number for the entire PROJECT 01 represents the project phase number (use 01 for projects with only one phase)
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Change Order Instructions
The Ohio State University Facilities Operations and Development 400 Central Classroom - 2009 Millikin Rd. - Columbus OH 43210
Change Order Detail (completed by Contractor / Subcontractor) -- continued
fod.osu.edu Phone: [phone] Fax: [phone]
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Change Order Number a. Contact the A/E and confirm the number assigned to this Change Order. Enter the Change Order Number. Complete the Labor Detail Summary for each separate labor classification a. Check the box in pale blue if the rate supplied is an overtime rate b. For each classification, list the total number of hours worked, tab over to the rate and type in the base hourly rate and press tab and the total will automatically be calculated c. Repeat steps a and b for each different classification Complete the Fringes for each separate classification a. Repeat steps b and c under No. 7, listing fringe benefits paid per hour Equipment Rental Type in the total amount of quotes/invoices to be attached Owned Equipment Type in the total amount of costs matching documentation to be attached. Trucking Type in the total amount of your cost for trucking Overhead Tab past F and computer will automatically calculate overhead. Material Type in total cost of material as indicated in your attachment. Profit Tab past H and computer will automatically calculate profit. Subcontractor Type total amount of all Subcontractor quotes as evidenced by the Change Order Detail Summary(ies) completed by the Subcontractor(s). Mark-up on Subcontractor Tab Past J and computer will automatically calculate Subcontractor markup. Miscellaneous Type in total cost of 1, 2 (total indicated in your attachment) and 3. Tab past K and computer will automatically calculate "K" total for you. Tab past Grand Total and computer will automatically calculate Grand Total. Print Change Order Detail Summary Page, staple attachments and forward to A/E for approval and continued processing. Review Change Order Detail Summary submitted by Contractor / Subcontractor for accuracy. Complete Project Name, Contractors Address, type of Contract and Contractors Contract Number as they each appear on the Contractors Contract. Insert Change Order Number. In Basis of the Change Order, Click on each square that applies. If the Change Order results in a change to the completion date: a. Enter the current completion b. date Enter the number of days to be added or deleted (enter deleted days with a leading "minus" sign) to the contract schedule The revised completion date will be automatically calculated. Type in the Total Amount of the Change Order indicated on the Change Order Detail Summary provided by the Contractor. Attach the Change Order Detail Summary submitted by the Contractor / Subcontractor. Type in a brief Description/Justification of the Change Order. Print Change Order page and attach appropriate Change Order Detail Summary(ies) and supporting documentation. A/E to sign Change Order, then obtain signatures from Construction Manager (when applicable) and Contractor, and forward to OSU for approval and funding.
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file:////root/19454/19528341f66d808891f90053660b38ded39aa315.xls SAO-F310-04v1108
Change Order Instructions
Change Order Instructions
The Ohio State University Facilities Operations and Development 400 Central Classroom - 2009 Millikin Rd. - Columbus OH 43210 -- End of Instructions -fod.osu.edu Phone: [phone] Fax: [phone]
file:////root/19454/19528341f66d808891f90053660b38ded39aa315.xls SAO-F310-04v1108
Change Order Instructions
file:////root/19454/19528341f66d808891f90053660b38ded39aa315.xls SAO-F310-04v1108
Change Order Instructions
file:////root/19454/19528341f66d808891f90053660b38ded39aa315.xls SAO-F310-04v1108
Change Order Instructions
file:////root/19454/19528341f66d808891f90053660b38ded39aa315.xls SAO-F310-04v1108
Change Order Instructions
Change Order
The Ohio State University Facilities Operations and Development 400 Central Classroom - 2009 Millikin Rd. - Columbus OH 43210
Project Name Contractor's Contract No. Project No. Change Order No. I.D. No. County Contractor Name Local Contract No. Basis of Change Order Error A/E Omission A/E Error/Omission CM Field Resolution Value Engineering Current Completion Date Contract Days Changed Revised Completion Date Differing Condition Other Owner Request - User Owner Request - Other Encumbrance Type of Contract Phase 0 Phase Contr. No. 0 Contr No.
www.fod.osu.edu Phone: [phone] Fax: [phone]
Number Number State Funds Local Funds Change Order Total
SF SF
LF LF
Description / Justification (attach additional pages as necessary)
Contractor Acceptance Name Address
OSU Project Manager/Construction Manager Acceptance Name Address
0
Signature Construction Manager Recommendation Name Address
Date
Signature OSU Facilities Operations and Development
Date
Signature A/E Recommendation Name Address
Date
Signature
Date
This Change Order identifies and provides full and complete satisfaction for all direct and indirect costs, including interest and all related extensions to the time for Contract Completion, for the described changes in the Scope of the Work. Date Section A - Change Order
Signature 19528341f66d808891f90053660b38ded39aa315.xls
Contractor / Subcontractor Change Order Detail Summary
The Ohio State University Faci...