Technology University Training Center
myU Portal:
Group Collaboration
UNIVERSITY TECHNOLOGY TRAINING CENTER
Group Collaboration
myU Portal:
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7.3.08
Table of Contents
LESSON 1 STARTING A C OL L A B OR A T I O N S I T E
Introduction Logging in to myU Enabling Editing Creating the SNORCA Home Page
1 1
1 2 2 3
LESSON 5 SUBPAGES AND P E R M I S S I O NS
Creating a Subpage Editing Permissions About Permissions on the myU Space Page Permissions Templates
19 19
20 20 22 23 23
LESSON 2 C HA N G I N G P E R M I S S I O N S
Minimum Permissions Overview Changing the Minimum View Permission
5 5
5 7
Just Say No to the Inherit Permissions from Parent Checkbox!
LESSON 6
25
A D D I NG H E A D E R S T O P A G E S 25
Inserting a Site Banner Adding Text and Content to a Page 25 27
LESSON 3 S E T T I NG UP G R O UP S
Determining the Necessary Groups Creating Groups Adding Members to a Group Creating a Nested Group
9 9
9 10 12 13
LESSON 7 P A G E L A Y O UT S , S E C T I O NS , A ND G I Z M OS
Customizing a Page Layout Adding Sections Adding a Link to a Web Site
31 31
31 33 34 35 35 36 38
LESSON 4 GROUP PERMISSIONS
Assigning Permissions to Groups More about Permissions
15 15
15 16
Adding a Calendar Creating a Document Library Moving Items within myU Changing Permissions of Many Items at Once
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LESSON 8 SHARING A SITE
Inviting Members to a Site Instructing Users on Linking to the Shared Page Adding a Link to the my Favorites Area
41 41
41 42 43
APPENDIX C
53
A C C O U NT S F O R N O N -U OF M USERS 53
Requesting a Guest Account Initializing a Guest Account 53 53
APPENDIX D LESSON 9 D E L E T I N G G R O UP S A ND GETTING HELP
Deleting a Group Getting Help with myU Signing Out of myU
55 55
55 56
45 45
45 46 46
M OR E A B O UT P E R M I S S I O N S
Advanced Permissions Options Change Owner
APPENDIX E DELETING ITEMS
Deleting a Gizmo Deleting a Section Deleting a Page
57 57
57 58 58
APPENDIX A P L A NN I N G A S I T E
Questions to Ask Tasks to Do
47 47
47 48
APPENDIX F C OM M O NL Y U S E D G I Z M O S
59 59
60 61 62 62 64 64 64 65 65 65
APPENDIX B R E Q UE S T I N G A DEPARTMENTAL INTERNET ID
Requesting a Departmental ID for Faculty and/or Staff Requesting a Departmental ID for Students and Student Groups on the Twin Cities Campus Initiating the Account and Changing the Password
49
Calendar Discussion Document with Version Control
49
49
FormMaker Navigation Bar Newsletter Poll
50 51
Site Map Table Task List
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Lesson
Less on 1
Starting a Collaboration Site
myU is a web portal developed by the University of Minnesota that provides access to many of the University's web-based applications. With myU, you can access e-mail, UMCal, WebVista and Moodle courses, and much more.
In this lesson, you will:
Be introduced to myU Log in to myU Enable editing in myU Create a collaboration site home page
Introduction
myU makes it easy to create your own web sites that you can use to store files and collaborate with other users. In this class, we will be creating a web site for the fictional organization Society for Northern Observation of Rare and Common Amphibians (SNORCA). SNORCA is a non-profit organization that works with the various departments within the University in the observation and preservation of amphibians in the northern Midwest United States and Canada. When you create a collaboration site in myU, you should log in with a Departmental Internet ID. (See Appendix B on page 49 for instructions on requesting a Departmental ID.) For this class, however, you will log in to myU using your personal Internet ID. The work you create in class will reside on your own myU site, so you will be able to refer to it later.
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LESSON 1: STARTING A COLLABORATION SITE
Logging in to myU
1. 2. 3.
Launch your web browser and go to www.myu.umn.edu. Enter your Internet ID and password. Click the myU Space link at the top of the page.
Enabling Editing
To start editing in myU, simply click the Enable editing button located in the top right corner and at the bottom of the screen.
You will see additional icons representing tools next to items you can change. Edit Customize properties Change access rights Create a shortcut Cut (move to clipboard) Delete Move up Move down
We will learn more about these tools as we go along in this course.
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A
LESSON 1: COLLABORATION SITE
Creating the SNORCA Home Page
1.
Click the New Page button at the top of the screen. This new page will be the home page for our collaboration site. In the Page Name field, type SNORCA . Note that Page Name is the only mandatory field.
2.
The Description field functions as a WYSIWYG ("WHIZ-ee-wig") editor. WYSIWYG stands for "What you see is what you get." This means the final page content will look just like it does while editing it. We will use some of the tools in the editor to format our text.
3.
Click in the Description field and type SNORCA .
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LESSON 1: STARTING A COLLABORATION SITE
4. 5.
Click the Format dropdown menu and choose Heading 2. Click the Justify Center button to center it.
Note:
Safari browsers prior to Version 3 do not support myU's WYSIWYG editor.
6. 7.
Leave the other fields blank and click Create. At the New Page Added screen, click Enough for now. You are now on the SNORCA home page.
You will see the new page listed in the breadcrumbs on the left.
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Lesson
Less on 2
Changing Permissions
The default permissions on the page we just created are not what we want, so we will change them before we add any content to the page.
Best Practice
Set up permissions for your myU pages before you add content or additional pages.
In this lesson, you will:
Learn about permissions Learn what the default permissions are on your home page Change the minimum permissions on your home page
Minimum Permissions Overview
Whom do we want to be able to view the page we just created? Who can actually view the page? Let's find out.
1.
Click on the link for SNORCA in the breadcrumbs if you're not already on that page. Click the key icon next to the page name in the breadcrumbs. The screen changes to the Edit Permissions screen.
2.
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LESSON 2: CHANGING PERMISSIONS
Notice that you see the name of the page you are working on at the top. It is a good idea always to look here to ensure you are on the page you want to be on. Look at the minimum permissions on this page. Minimum permissions are basic controls for limiting two types of access to your myU page: View and Edit. The Send Broadcast Messages permission feature of myU is not yet functional. We have three choices when it comes to setting minimum permissions: We can give access to only the owner, to all myU users, or to everyone in the world. So, who is the owner? The owner is the person or department associated with the Internet ID that created the item.
Minimum View Permissions
In the language of myU permissions, View means more than just "view." A user with View rights can view our page, download files, and interact with our page in certain ways. View rights are what we will generally give to our site users. The minimum View permission is set to Public Access by default. If we wanted our home page to be available to the public, that would be appropriate. However, that is not what we want for our site. We only want people whom we choose to be able to view the SNORCA site. If we think of a classroom as representing our home page, having the minimum View permission set to Public Access is like leaving the door to the room open at all times, so that anyone can enter the room.
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LESSON 2: CHANGING PERMISSIONS
If we set the minimum View permission to Logged In, anyone logged in to myU will be able to view and interact with our page. Using the room analogy, this is like shutting the door and posting a bouncer outside. The bouncer looks at IDs and allows anyone with a myU ID into the room. This still is not what we want for our particular home page. We want only our faculty and SNORCA members to view the page. If we set the minimum View permission to Owner, only we, the page creator, can view and interact with our page. This is like locking the door to our room and keeping the only key for ourselves. This is secure, but it is not exactly what we want either. We want to allow certain people into our room. With the minimum View permission set to Owner, we can use the lower section of the page to add the particular groups we want to view and interact with our home page. This is like installing a card swipe lock on the door. We will program the lock with an access control list, telling it which myU IDs it should allow into the room.
Minimum Edit Permissions
The minimum Edit permission is set to Owner by default. This means that myU will allow only the page owner to make changes to the page.
Changing the Minimum View Permission
Before we add items to our home page or create new subpages, we want to change the minimum View permission to Owner. Since the groups of users we want to have permission to view the page do not yet exist in myU, we'll create them in Lesson 3, Setting up Groups, on page 9. In Lesson 4, Error! Reference source not found., on page 15, we will return to this Edit Permissions page and assign these groups rights to our home page.
1.
Use the dropdown menu under View to select Owner. Do NOT check the box next to Inherit Permissions from Parent. We will talk about this nefarious feature in Lesson 5.
2.
Click Save Changes to return to the SNORCA home page.
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3
Lesson
Less on 3
Setting up Groups
So far, we have created a home page for our site and have set the minimum view permission on that page so only the page owner (you) can see it. We now want to create the groups of users that will have rights to view this page and the other pages we create.
In this lesson, you will:
Determine the necessary groups Create a group Add members to a group Create a nested group
Determining the Necessary Groups
After looking over our site, it was decided we need four groups of users: An Administrator group, which will be able to perform administration duties, including adding and deleting content and assigning permissions to individuals or groups. A Faculty group, which will consist of University faculty who contribute to SNORCA's research and educational goals A Members group, which will consist of all non-faculty members of SNORCA. An All group consisting of faculty and members.
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LESSON 3: SETTING UP GROUPS
Creating Groups
Creating the Administrator Group
To set up groups in myU, first create the groups and then add members. We will create the Administrator group first. The Administrator group will consist of people who are able to add and delete content from the site.
Remember:
When you create an actual site, you will use a departmental ID. Be sure to add your own Internet ID to the group of administrators so that you can make changes to the completed site later without having to log out as yourself and log back in with the departmental ID.
1.
From the Manage dropdown menu on the upper-right part of the home page screen, select My Groups.
Best Practice
When creating group names, use the same prefix for all groups so they are listed together (e.g., ABC Faculty, ABC Staff, ABC Students).
2.
In the Group Name field, type SNORCA Admin # , where # is the number given to you during class (e.g., SNORCA Admin 0, SNORCA Admin 1, etc.). myU will not allow more than one group with the same name. Click Add. Your group will appear in the My Groups list on the left. You will see that the group contains one member: you, the owner.
3.
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UP
LESSON 3: GROUPS
4.
Click the number 1 that appears under the Members column. The Managing Group Members screen opens. You will see that your name appears as the group owner.
We could add more members to the group at this point if we wanted to. Only the group owner and members we designate as group managers can alter our group by adding or deleting members. Only the owner of a group can delete the group. We are not going to add any more members to our administrator group right now. However, if the time comes when someone else will be adding or editing content on the site, you can simply add that person to this group so they can starting helping out!
Creating the Faculty Group
1.
From the Manage dropdown menu on the upper-right part of the home page screen, select My Groups to return to the Add a new group screen. In the Add a New Group box, type SNORCA Faculty # , where # is your number. Leave the Group Description field blank. Click Add. We have created our Faculty group.
2.
3. 4.
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LESSON 3: SETTING UP GROUPS
Creating a Group for All of SNORCA
1.
In the Add a New Group box, type SNORCA All # , where x is your number. Leave the Group Description field blank. Click Add. We have created our All group.
2. 3.
Adding Members to a Group
Adding Members to the Faculty Group
1.
Find your SNORCA Faculty # group name in the My Groups chart and click the number 1 that appears under the Members column. The Managing Group Members screen opens. In the Search and Add Members box, type the first part of the e-mail address of our first faculty member in the E-mail address field, followed by an asterisk: webtrn01* .
2.
myU Search Tip
When searching for users in myU, it is generally easiest to search in the e-mail address field, since you may not be certain how users' names are displayed in their Profiles. Additionally, the asterisk (*) serves as a wildcard, meaning it will search for any characters used in its place. For example, when we searched for the user above, we only typed in the first part of her e-mail address, followed by an asterisk. This will display all users whose e-mail addresses begin with webtrn01. When searching for users who work at or attend the University of Minnesota, the easiest way to find them is to type their Internet IDs in the E-mail Address field followed by an asterisk.
3.
Click Search. At the bottom of the screen, you will see the name Zarina Anarbekova.
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SETTING
UP
LESSON 3: GROUPS
4. 5.
Select the checkbox next to the name. Click Add. The name Zarina Anarbekova appears on the left side of the screen. Follow the above steps to add webtrn02 to the group.
6.
Note:
People who have not previously signed in to myU will not appear in the myU database even if they already have a U of M Internet ID. If you are not able to find group members using the search, you will need to contact them and ask them to log in to myU.
Creating a Nested Group
Now we want to add members to our SNORCA All group. Since the membership of this group will consist of two groups that already exist, we can add those groups as members rather than adding each individual member again.
1.
From the Manage dropdown menu on the upper-right part of the page, select My Groups to return to the Add a new group screen. Click the number 1 that appears under the Members column for SNORCA All # . The Managing Group Members screen opens. Use the dropdown box to find your SNORCA Faculty # group. Click Add Group. Use the dropdown box to find the group called SNORCA Members . Click Add Group. You will see these two groups added to the membership of SNORCA All on the left. Notice that you can use the SNORCA Members group even though you did not create it. myU users can use groups created by other users. When you give rights to a group, be sure it is the correct group!
2.
3. 4. 5. 6.
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4
Lesson
Less on 4
Group Permissions
Now that we have created the four groups of users we need for our site, we will return to our home page and finish setting permissions the way we want them. Remember that we want both our faculty and our members (a.k.a., the All group) to have view rights to the page. We also want our Administrator group to have full rights to the page.
In this lesson, you will:
Assign permissions to the groups Learn about various permissions
Assigning Permissions to Groups
We will return to the Edit Permissions page to set up our permissions.
1.
Go back to the SNORCA home page. Go to myU Space and click on SNORCA in the left navigation.
2.
Click the key icon next to SNORCA in the breadcrumbs. Confirm that you are editing permissions for the correct page.
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LESSON 4: GROUP PERMISSIONS
3.
From the Select a Group dropdown menu, find the administrator group you created. It is called SNORCA Admin #, where # is your number. Click Select. You will now see the name of your administrator group listed under Groups. By default, there is a checkmark only in the box under View. We have decided our administrator group should have full rights to this page.
4.
5.
Put checkmarks in all the boxes. Manage Subscriptions and Send Broadcast Messages do not yet have functionality in myU, but they might eventually, so we'll check them.
Now we will give our SNORCA All group rights to our home page.
6.
Repeat steps 1 and 2 above to find and select your SNORCA All # group. Do we want our faculty and members to have more than View rights to this page? Not now. Maybe later we will want them to have Edit or Delete and Cut rights.
7. 8.
Leave View checked, and leave the other boxes blank. Click Save Changes to return to your home page.
More about Permissions
Permission: View
Allows a user to view the page, download materials, and interact with the page in certain ways. Most commonly, we will give our non-administrator users the View permission and nothing more.
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LESSON 4: GROUP PERMISSIONS
Permission: Edit
Allows a user to enable editing and add content to a page, with one limitation: Edit permits the use of Delete and Cut on content created by oneself, but not on content created by another user. There may be times we want to give the Edit permission to our nonadministrator users. For example, if we want users to be able to upload documents to the site, they will need edit permission on the page or section where the documents will be. If we want them to be able to add events to a calendar, they will need the Edit permission on the calendar gizmo.
Permission: Delete and Cut
Allows a user to delete and cut content created by anyone. There may be times we want to give Delete and Cut permission to our nonadministrator users.
Permission: Change Permissions
Allows the user to click the key icon in Edit mode to change permissions. We will never give the Change Permissions rights to our non-administrator users. One danger of allowing more people to change permissions is that it increases the chance of someone accidentally setting the wrong permissions; for example, allowing a private document to be viewed by the public.
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5
Lesson
Less on 5
Subpages and Permissions
We have created our home page and have limited access to it to our All and Administrator groups. We are now ready to create more pages. As we go, we'll learn more about how permissions pass from parent page to subpage.
In this lesson, you will:
Create a subpage Edit permissions on a subpage Learn about permissions on the myU Space page Learn about permissions templates Learn why not to use the Inherit Permissions checkbox
What is a "Subpage"?
A "subpage" is a page that sits inside another page. Remember that we are building a site from the top down: from the myU Space page to our collaboration site home page and to our Faculty and Administrator pages. The SNORCA home page we created in Lesson 1 is actually a subpage--also called a child page--of the myU Space page because we created it inside the myU Space page. The pages we will create from the home page are subpages of the home page because we will create them from inside the home page. Our home page is the parent page of these child pages. It's just one big, happy family!
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LESSON 5: SUBPAGES
AND
PERMISSIONS
Creating a Subpage
To create a subpage, we follow the same procedure we used to create the home page, but our starting point is different.
1. 2. 3. 4. 5. 6. 7. 8.
Navigate to the SNORCA home page if you're not already there. At the top of the page, click New Page. In the Page Name field, type SNORCA Faculty . Click in the Description field and type: SNORCA Facult y . Click the Format dropdown menu to choose Heading 2. Click the Justify Center button to center it. Leave the other fields blank and click Create. When prompted, select Enough for now.
What do we want to do after we create a new page? Set the permissions of course!
Editing Permissions
1.
Click the key icon next to the page name in the breadcrumbs to go to the Edit Permissions page. Confirm that you are on the faculty page.
A Closer Look...
This page took on the same permissions we had set on the parent page: Our SNORCA Admin group has full rights and our SNORCA All group has view rights. Whenever a new page is created in myU, it takes on the permissions of the parent page. What do we need to change for our faculty page? We need to take away view rights from SNORCA All # and add view rights for SNORCA Faculty # so that faculty, but not regular members, can view this page.
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SUBPAGES
AND
LESSON 5: PERMISSIONS
2. Uncheck 3.
the View box next to SNORCA All #.
From the Select a Group dropdown menu, select your SNORCA Faculty group. Click Select. You will now see the name of your faculty group listed under Groups. The All group has disappeared. By default, there is a checkmark only in the box under View. Leave the other boxes blank and click Save Changes.
4.
5.
Creating the Admin Page
We will now add the Admin subpage and set the appropriate permissions.
1.
Return to the SNORCA home page using the breadcrumbs in the left navigation. At the top of the page, click New Page. In the Page Name field, type SNORCA Administ ration . Click in the Description field and type: SNORCA Site
Administ rators.
2. 3. 4.
5. 6. 7. 8.
Click the Format dropdown menu to choose Heading 2. Click the Justify Center button to center it. Leave the other fields blank for now and click Create. At the prompt, select Enough for now.
Setting Permissions on the Admin Page
1. 2.
Click the key icon next to the page name in the breadcrumbs. Confirm that you are on the correct page. Notice that this page, when created, copied the permissions set on its parent page, SNORCA. Deselect the View box next to SNORCA All #. Click Save Changes.
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LESSON 5: SUBPAGES
AND
PERMISSIONS
About Permissions on the myU Space Page
If a new page created in myU always copies its initial set of permissions from its parent page, where did the initial permissions on our home page come from? From the myU Space page. Can we infer from the default permissions of the home page what the default permissions on the myU Space page are? Yes. Let's look at the permissions on the myU Space page. What do we expect to find? That View is set to Public. This is why we say that, by default, all pages created on the myU Space page are publicly viewable. Should we change the permissions on the myU Space page? No. If you put anything on your myU Space page that you want to remain private, simply set up permissions just on that object. myU is designed in such a way that for a user to have access to any page we create from the myU Space page, that user must also have View permission to the myU Space page. Think of our room analogy from Lesson 2. We have given certain users access to the classroom by putting their IDs on our equivalent of a card swipe reader. However, before they can get to this room (the SNORCA page) they have to get into the building (the myU Space). If a user does not have access to your myU Space page at the top of your site, that user will not have access to any page you create, no matter what permissions you assign. In fact, a user must have view rights every step of the way up the hierarchy in order to view a page. Do our faculty have rights to see the faculty page that we just created? Yes because they have rights to the home page as members of the All group, and they have rights to the myU Space page as members of the public. What about our administrators? Yes, again.
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SUBPAGES
AND
LESSON 5: PERMISSIONS
Going back to the room analogy, the Faculty and Admin pages are like closets within the classroom. If a person can't get into the building, he can't get into the classroom, and then he can't get into the closets.
Permissions Templates
When we create a new page in myU, the page copies permissions from the parent page, even when we do not check the Inherit Permissions from Parent box. (We will learn more about the Inherit Permissions from Parent checkbox in the next section.) That is because the parent page acts as a permissions template for the subpage. The permissions set on the parent page are passed down to the subpage at the time the subpage is created. If we change the permissions on the parent page after creating the subpage, the permissions on the subpage will not change correspondingly. The template is only applied when the subpage or object is first created. It is not dynamically updated when the parent page's permissions change. The same process is in effect when we create a section on a page. It receives the permissions of the page. When we create a gizmo on a page, it receives the permissions of the page, unless it is located in a section, in which case it receives the permissions of the section.
Just Say No to the Inherit Permissions from Parent Checkbox!
As you will understand after reading this section, we recommend users never check the Inherit Permissions from Parent checkbox. When you check the Inherit Permissions from Parent box on a subpage, two things happen: First, the permissions inherited become dynamic. This means that myU looks at the parent page to determine the inherited permissions each time the subpage is loaded. If the permissions on the parent page change, the inherited permissions also change on the subpage. Second, myU combines the inherited permissions with the permissions set on the subpage. The actual permissions on the subpage are the sum of these inherited permissions plus the explicit permissions set on the subpage. (There is one exception to this rule, described below.)
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LESSON 5: SUBPAGES
AND
PERMISSIONS
This means that checking the Inherit Permissions from Parent box will result in either the permissions remaining the same or being expanded. It will never result in permissions that are more restricted. Think of our room analogy again. Checking this box is like creating another door to the room. If we have one closed door with a card reader that allows only our All and Administrator groups into the room, but we have a second door that permits all logged-in myU users to enter the room, the result is that all logged-in myU users can enter the room using the second door. What is especially tricky about this setting is that myU does not update the information on the subpage to show us the sum of the permissions. We see only the explicit permissions that we set on the page. Because of this, we say that these permissions are inherited silently. We recommend you do not check this box. You could accidentally give greater permissions to a page than you intend to do. The exception to the rule mentioned above is this: If the subpage is set to inherit permissions from a parent page that is set to public access, the subpage does NOT become public. Instead, it becomes available to any logged-in myU user. Once selected, the Inherit Permissions from Parent option becomes part of a page's new permissions template. New subpages will also have the Inherit Permissions from Parent option selected.
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Lesson
Less on 6
Adding Headers to Pages
We created our three pages and set the permissions on them. We will now give our home and faculty pages a distinct look with a site banner. This will help our users distinguish our group site pages from their personal myU pages.
In this lesson, you will:
Insert a site banner Add text and images to a page
Inserting a Site Banner
We are finally ready to add some content to our site! We will start by uploading an image--our site banner--to our Admin page. The Admin page will serve as a storage area for any images and other content we want to use on the site.
Tip!
Including a page on your myU site that only the site administrators can access is a good practice. It is a place where administrators can keep notes, "deleted" content, and work in progress.
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LESSON 6: ADDING HEADERS
TO
PAGES
Uploading an Image
We will use the Image Item gizmo to upload our image.
1. 2.
Navigate to the Admin page. From the Add a gizmo dropdown list, select Image Item.
3.
In the Image Item Title field, type Banner. We could type a short description in the Abstract field if we wanted to. Scroll down and click the Browse button next to the Select Image field. A file upload window opens. Go to Desktop myU Collaboration Class Files. Double-click the image file called SNORCA-Banner.jpg. The file upload window closes, and you return to the Adding New Image Item page.
4.
5. 6.
Tip
A banner image for a collaboration web site is typically 525 x 95 pixels. It is best to create the banner image in the exact size it will appear on the screen. If you stretch the image, it will probably appear distorted.
Two Ways of Uploading Content
Fast Download downloads content to computers faster than Access-Control Protected, but it is stored in a publicly accessible
folder.
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ADDING HEADERS
LESSON 6: TO PAGES
7.
At either the top or bottom of the screen, click Create Enough for now. You will see the image displayed on your page with its URL. is:"
8. Select the URL beginning after the words "The URL of this image and press Ctrl-C to copy it. We will paste it into a form in a moment.
Adding Text and Content to a Page
When you want to add content to a myU page, a simple way is to edit the page and enter the text and content directly into the page's description field.
1. 2.
Navigate to the SNORCA home page. Click the Edit button next to SNORCA in the breadcrumbs. The Customizing Page screen opens.
Inserting an Image as a Site Banner
Inserting the banner on the home page
1. 2.
Click in the Description field above the text we entered earlier. Select all of the text and delete it.
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LESSON 6: ADDING HEADERS
TO
PAGES
3.
Click the Insert/Modify Image button.
4. 5.
In the Image URL field, press Ctrl-V to paste the URL of your image. In the Alternate Text field, type SNORCA Banner . Alternate Text is essential for usability at the University of Minnesota, as it is how screen-reading software is able to describe images for visually impaired users. Since this is not a typing class, we used the SNORCA acronym. In real life, however, you should spell out all text (i.e., "Society for Northern Observation of Rare and Common Amphibians banner").
6. 7.
Click OK. The Insert Image window closes. Click Save to return to your home page. Your page should look like this:
Placing the banner on the faculty page
We will also place the banner on the faculty page.
1. 2.
Navigate to the Faculty page. Click the Edit button.
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ADDING HEADERS
LESSON 6: TO PAGES
3.
Place your cursor in front of the text and press Enter to move the text to the next line. Place your cursor in the new blank line you just created. Click the Insert/Modify Image button. Paste the URL into the Image URL field. You don't have to copy the URL again. Once you initially copied the URL, it was placed on your clipboard. It will remain on your clipboard until you copy something else.
4. 5. 6.
7. 8. 9.
In the Alternate Text field, type SNORCA Banner . Click Save. Click the Justify Center button to center the banner. We didn't have to do this step on the home page because, when we deleted that text, it retained the center justification.
10. Click Save.
Modifying the Home Page's Header
Now we will add more content to our home page header by typing text into the Description field. To save time, the text has already been prepared for you, and you simply need to copy and paste it into the appropriate area.
1. 2. 3.
Return to the SNORCA home page. the Click Edit button next to SNORCA in the breadcrumbs. Minimize your browser window and find the myU Collaboration Class Files folder on your desktop. Open the document called Announcements.docx . Select all of the text and copy it. Close the document.
4. 5. 6.
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LESSON 6: ADDING HEADERS
TO
PAGES
7.
Place your cursor below the banner in the Description field of the home page. Paste the contents of the document by pressing Ctrl-V on your keyboard. Click Save to return to the home page. editing and admire your pages!
8.
9.
10. Disable
More about Fields on the Customizing Page Screen
Open Image Library Redirect to URL
This link is not yet functional.
This field indicates that, when someone tries to navigate to the page, they will automatically be brought to whatever site is in this field. Be careful if you use this feature. Never use this on your site's home page, as it will always redirect users to another site. If you use it, be sure to enter the full URL (including the http://) of the page or site to which you are redirecting. This feature hides the link to the page from anyone who is not the owner of the page. The page is still accessible to anyone with rights to it.
Hide this Page in Navigation
This field allows you to type keywords that might assist a user in finding your site using myU's search function.
Keywords and Synonyms
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7
Lesson
Less on 7
Page Layouts, Sections, and Gizmos
We have created the structure of our site, set permissions on our three pages, and given two pages a header with a site banner to help our users distinguish them from their own myU pages. We will now change our page layouts, add more content to the site, use the myU clipboard to move a section, and learn even more about permissions.
In this lesson, you will:
Customize a page layout Add sections to a page Add gizmos Use the myU clipboard to move items to other pages Change permissions of many items at once
Customizing a Page Layout
1. 2.
Navigate to the SNORCA home page and enable editing. Click the Customizing Page Properties button next to the home page name in the breadcrumbs.
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LESSON 7: PAGE LAYOUTS, SECTIONS,
AND
GIZMOS
Across the top of the page, you see an array of six page layouts.
The layout previews in the screenshot above refer to columns, or "Areas," that can be used to organize content. The screenshot below utilizes Layout 3, which consists of two columns: one wide and one narrow. Note that the banner and text in the page header are not affected by the new page layout.
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AND
LESSON 7: GIZMOS
3. 4.
Click the radio button next to Page Layout 3. Click Save. Our home page now has two areas in which we can add content. Our page header has not been affected.
Adding Sections
Sections help to organize a page. They also make it easy to move groups of content items quickly within a site. Let's add a section to our home page that will eventually contain links to several web sites.
1.
In Area 1, click New section.
2.
In the Section Heading field, type Links . We will keep the default settings for the remaining fields.
3.
Click Create Enough for now.
What do you think the permissions are on this section?
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LESSON 7: PAGE LAYOUTS, SECTIONS,
AND
GIZMOS
Adding a Link to a Web Site
1.
From the Add a gizmo dropdown box in the Links section of Area 1, select Attachment/Link.
2. 3.
In the name field, type National Geographic . Minimize your browser window and find the myU Collaboration Class Files folder on your desktop. Open the text file called National Geographic . Select all the text and copy it. Return to your browser window and paste the URL into the URL field. Check the box for Open URL in new window. When people click on the National Geographic link, it will open the web page in a new window so the SNORCA page will remain open for them.
4. 5. 6.
7.
8.
Check the box for Do not show URL. This will ensure that the name "National Geographic" appears, but it won't clutter the page with the entire URL.
9.
Click Create Enough for now.
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PAGE LAYOUTS, SECTIONS,
AND
LESSON 7: GIZMOS
Adding a Calendar
We will use the calendar gizmo to add a departmental calendar to Area 2. This calendar is not integrated with the UMCal system but can be used as a way of listing events specific to SNORCA and its members. Appendix F, page 59, contains more information about using the Calendar gizmo.
1. 2. 3.
Return to the SNORCA home page if you are not already there. From the Add a gizmo dropdown box in Area 2, select Calendar. In the Calendar Name field, type SNORCA Events . We will keep the default settings for the remaining fields. Click Create Enough for now. Disable editing and admire the page, being sure to test out the National Geographic link.
4. 5.
Creating a Document Library
We want to have a Document Library section on our site. This will be a place to store documents for others to download.
1. 2. 3.
Navigate to the Faculty page and enable editing. At the top of the page, click New section. In the Section Heading field, type Document Library . We will keep the default settings for the remaining fields. Click Create Enough for now.
4.
Adding a Document
1.
From the Add a gizmo dropdown box in the Document Library section, select Attachment/Link. In the Name field, type SNORCA Member Handbook . Scroll down and click the Browse button next to the Attachment File field. A Windows file upload window opens.
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2. 3.
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LESSON 7: PAGE LAYOUTS, SECTIONS,
AND
GIZMOS
4.
Click the Desktop icon on the left and open the myU Collaboration Class Files folder on your desktop. Double-click the file called SNORCA Member Handbook .pdf . Scroll up and click Create Enough for now. Click Disable editing. Click the link to test it. If you receive a dialog box asking which file to open the document with, choose Acrobat Reader or Adobe Acrobat. the PDF document.
5. 6. 7. 8.
9. Close
Note:
Each myU user is given 20 MB of space by default for storing uploaded files. If you run out of space, e-mail the myU Support Team at [e-mail], briefly stating what you need the additional space for.
Moving Items within myU
We can use the clipboard to move gizmos, sections, and even pages. After we created this section, we realized it really should be available to everyone in SNORCA, not just faculty. We will use the Cut command to place it on the clipboard and move it to the SNORCA home page.
1. 2.
Click Enable Editing. Click Cut in the Document Library section. It is under the maroon header, NOT next to the document name.
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PAGE LAYOUTS, SECTIONS,
AND
LESSON 7: GIZMOS
The section disappears and a yellow Clipboard appears on your page.
3.
Navigate to the SNORCA home page. Notice that the clipboard appears at the bottom of this page, too. The clipboard appears on every page of your site as long as there is something on it. On the home page, check the box next to Document Library. Click the Paste button on the clipboard. The section appears in Area 1 and the clipboard disappears.
4. 5.
6.
Click Disable Editing.
When you're creating a collaboration site, it's a good idea to frequently test the site and its permissions by e-mailing the URL of a page to a user to see if they can access everything they need to. We asked one of the members to see if she could access the document library on the home page. She reported that she could not see it. Why? Let's go back and look at the permissions on the Document Library section. When we check out the permissions, we can see that only Administrators and Faculty have rights to this section. But the SNORCA home page should be accessible to everyone in SNORCA. Why didn't those permissions get set on the Document Library section when we moved it to the SNORCA home page? Because myU doesn't work that way. Items only receive the permissions of the parent page at the time they are initially created. After changing the permissions on the section to allow all SNORCA members view rights, the member reports that she can now see the section, but she still cannot view the contents of the section. We could go to each item in the section and change the permissions, but that is slow and there is room for error. (Remember: We're pretending we have a lot documents here!) There is a better way to change the permissions on all of these gizmos at once.
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LESSON 7: PAGE LAYOUTS, SECTIONS,
AND
GIZMOS
Changing Permissions of Many Items at Once
1. 2. 3.
Click Enable Editing. Click the key icon to open the Edit Permissions screen. Click on the Advanced link to open the Advanced Permissions Operations screen.
4.
Click the Replace Permissions Recursively link. This will reset permissions on the current page and will add your new permissions to all pages, sections, and gizmos inside the current page. Notice that the two groups we want to have permission to this page and to the section and gizmos on the page already appear here. We see many more permissions options than we expect to see. This is because myU knows we are adding permissions to gizmos, and some gizmos have special permissions: discussions have Post and Moderate, documents with version control have Check-in/Checkout, and so on.
5.
Select all the permissions for the Administrator group, and ensure that only View is checked for the All group. Click Save Changes twice.
6.
Now our members can see the section and the items in the section. This shows us two things: When we move items in myU, the permissions might not be what we want them to be. It also shows us that we can set permissions on each individual gizmo if we want to. We have a lot of control over permissions in myU. Always be careful when using the advanced options. It is a good idea to check the results to be sure you have achieved what you want.
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PAGE LAYOUTS, SECTIONS,
AND
LESSON 7: GIZMOS
Be aware that myU can time out when applying permissions recursively on a large site. If this happens, you can work around the problem by applying permissions recursively on each subpage instead of on the home page--a "divide and conquer" approach. You will find more information about the Advanced Permissions Options in Appendix D on page 55.
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8
Lesson
Less on 8
Sharing a Site
We are now ready to inform our faculty and staff of their ability to access the site. Even though we have given our SNORCA faculty and members access to the site, they still don't know how to get to it. Just because you give a myU user permission to view a site, it does not automatically appear in myU for them.
In this lesson, you will:
Invite members to a site Instruct users on how to bookmark the site Learn how to add a link to myU Favorites
Inviting Members to a Site
To invite members to our site, we just need to send them the URL of our home page. To demonstrate how easy it is, we will send an e-mail to our Administrator group.
1. 2.
Navigate to your SNORCA home page if you're not already there. Click the Mail button at the bottom of the page.
3. 4.
Use the dropdown menu to find your SNORCA Admin group. Click Select. Your group is listed on the right side of the screen.
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LESSON 8: SHARING A SITE
5.
Click Next. You will see the following screen:
Notice that the URL of your site is included at the bottom of the message. You can edit the text in the message window. In the following section, and in the myU Class Folder on your desktop, are directions that will walk your users through adding a link to the group site into their My Favorites section of myU. I suggest you copy and paste these directions into the message window. The file with this text is included on the CD located in the back of this workbook.
Instructing Users on Linking to the Shared Page
1.
Minimize your browser window and find the myU Collaboration Class Files folder on your desktop. Open the document called Directions for adding a link . Select all the text and copy it. the document.
2. 3.
4. Close 5.
Return to your browser window and paste the contents into the Message field below the existing text. Click Send Invitation. This sends an e-mail to each member of your group with a link to the shared site.
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6.
42
LESSON 8: SHARING A SITE
Adding a Link to the my Favorites Area
Below are the instructions you can give users on how to add a link to your collaboration site to their Favorites section in myU:
1. 2. 3. 4. 5.
Go to http://www.myu.umn.edu and log in. Find the my Favorites area on your home page. Click the Edit button. In an empty Link Name field, enter a name for the shared site. In the URL field, paste the URL that appears at the bottom of this message. Click Save. Click Back to Previous Page.
6. 7.
You have just added a link to the shared site in the my Favorites area on your myU pages. The my Favorites area appears on most pages in myU.
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9
Lesson
Less on 9
Deleting Groups and Getting Help
Before we end, you should delete any groups that you created for this class. You can keep the pages you created as long as you like, and you can create new groups and add your colleagues to the groups for testing purposes if you like.
In this lesson, you will:
Delete defunct groups Learn how to get help with myU Sign out of myU
Deleting a Group
1.
From the Manage dropdown menu on the upper-right part of any of your pages, select My Groups. Click the X next to the name of the first group. At the prompt, click Yes to confirm deletion of the group. The screen returns to the Manage Group screen. The group you deleted no longer appears in your my Groups list. The group has been completely deleted from myU. This deletes only the group, not the users inside it. Repeat these steps to delete all the groups you created during this class.
2. 3.
4.
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LESSON 9: DELETING GROUPS
AND
GETTING HELP
Getting Help with myU
There are several ways to get help with myU.
1. myU Help pages.
There is a Help link in the top right corner of every myU page. This should be your first stop for myU help. Many of the most common myU questions are answered in this section. On campus, dial 1-4357. Off campus, dial [phone]. 1-HELP hours are listed on their website at http://1help.umn.edu. If you cannot find your answer on the myU Help pages, you can always send an e-mail to the myU support team at [e-mail]. They will respond to you within one business day.
2. Call 1-HELP.
3. E-mail.
Signing Out of myU
Be sure to sign out of myU when you are finished. The Sign Out link is at the top of the page on the left, near your name. When you log in to myU, you are logged in to the University of Minnesota's Central Authentication. This means that anyone can sit at that computer, and the University will think it is you. If you do not log out, anyone can access your direct deposit, class registration, e-mail, and other sensitive information. Yes, it really does happen! That's why it is imperative that you log out of myU when you are finished and then close the web browser. Every single time!
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A
Appendi x A
Appendix
Planning a Site
Questions to Ask
What role will the group site play? What parts, if any, should be public? What parts should be private? Who will administer the site? Will all administrators have the same access and permissions? How will your participants use the site? o Viewing information o Downloading documents o Using version control documents o Holding discussions Will all participants have the same access and permissions? How do you want to organize the site? o By committee o By topic o By charge o By process Do you want to divide the home page into sections? Do you want to have pages branching off from the home page?
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APPENDIX A: PLANNING A SITE
Tasks to Do
Sketch the layout of your site. Choose a group name and request a Departmental Internet ID. See Appendix B on page 49 for instructions. Request myU guest IDs for any non-University of Minnesota participants. See Appendix C on page 53 for instructions. Ask your participants to log in to myU for the first time if they have not already done so. People will not show up in a myU search until after they have logged in to myU at least once.
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B
Appendi x B
Appendix
Requesting a Departmental Internet ID
Request a Departmental Internet ID to serve as the owner of the site and its user groups. This allows you to transfer maintenance of the site and related groups to another individual if you assume new responsibilities or change positions. There is no charge for a departmental account. When you begin to build your site, use the Departmental Internet ID to create the structure and basic content of the site. After that, if you have added yourself to the site's administrator group, you can access the site and make changes to it using your personal Internet ID. Your group members will always access the site with their personal Internet IDs. The process of requesting a Departmental ID is different for student groups than for faculty and staff.
Requesting a Departmental ID for Faculty and/or Staff
1.
Go to http://www.umn.edu/dirtools/deptreq.cgi. with your Internet ID and password, if prompted. The Organizational/Functional E-mail Account page appears. Complete the Application form. Click Request Account to submit your application.
2. Log in
3. 4.
A representative from Central Accounts Administration will contact you when the account is created, usually within two business days.
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APPENDIX B: REQUESTING A DEPARTMENTAL INTERNET ID
Departmental Accounts are not intended to be used as an individual's account and therefore do not have: Wireless access VPN access Enterprise passwords/M Key access Active Directory accounts UMCal accounts
Departmental Accounts may be used for: E-mail Managing a department's web or myU site
If you have questions about the Application form, please call Central Accounts Administration at [phone] during normal business hours, Monday through Friday, 9:00 a.m. to 4:30 p.m., or send an e-mail to [e-mail].
Requesting a Departmental ID for Students and Student Groups on the Twin Cities Campus
Note:
Student groups on other campuses should contact their campus's student affairs office. Each student group may have only one group account.
1.
Go to the Student Groups web site at
http://www.sua.umn.edu/groups/webemail/getting-an-account.php
Only the president, co-chair, or primary contact person of the student group may request the account.
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REQUESTING
A
LESSON 9: DEPARTMENTAL INTERNET ID
2.
Send an e-mail to the Central Accounts Administration office at [e-mail], being sure to include the following: Full name of student group Group ID number (found on the "Student Group Listing" link located on the Student Groups website listed above) Username desired (3-8 letters, must look something like the group's name) Name and e-mail address of contact person or advisor Statement that you have read and agree to the University of Minnesota Web Publishing Policy (found on the link located on the Student Groups website listed above)
Initiating the Account and Changing the Password
The Accounts Office will notify you by e-mail when your account has been established (usually within one to two business days). They will send you the Internet ID and a temporary password, which must be reset within 24 hours. (If you do not change it within 24 hours, call the Accounts Office at [phone] to get another temporary password.)
Initiating the Account
1. 2. 3.
Go to http://www.umn.edu/myaccount. Enter your new group Internet ID in the Internet ID field. Follow the steps on screen to reset the password, which will initiate the account. Wait for confirmation that your password has been accepted by the system and then close the window.
4.
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C
Appendi x C
Appendix
Accounts for Non-U of M Users
Requesting a Guest Account
Members of your group who do not have a University of Minnesota Internet account will need to obtain a guest account to access a secure myU site. Guest accounts provide users with access to myU but not to any other University systems. All users requesting a guest account will need to specify a sponsor, which is a current University staff person who can vouch for the guest. Please direct your guests to http://www.umn.edu/dirtools/guestportal and ask them to include your e-mail address in the Sponsor section. You will then receive an e-mail asking you to verify the authenticity of the guest's application for a guest account.
Initializing a Guest Account
After the guest account is created, your guests will need to initialize their accounts by logging in to myU. Until they have done this, their names will not appear in the myU database and you will be unable to search for and add them to groups.
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D
Appendi x D
Appendix
More about Permissions
Advanced Permissions Options
You might find yourself in the situation where you have created a page with multiple subpages, each containing multiple myU sections and gizmos, and you've been inconsistent with the levels of permissions that you've given to the various gizmos and pages. You discover that you want to give the same level of permissions for all of the pages and gizmos, but dread going through all of your materials and performing the task repeatedly. This is when the advanced options can save time and frustration. You can perform three advanced permissions actions:
Add Permissions Recursively
Use this option to add specific permissions for users or groups and to set the level of permissions for the current page and all its subpages and gizmos. Existing permissions will stay the same; you are merely adding additional permissions. Use this option to subtract users or groups from the permissions list for the current page and all its subpages and gizmos. Existing permissions will stay the same except for those that you use this option to choose to delete. Use this option to completely replace users' and groups' permissions for the current page and all its subpages and gizmos. All existing permissions are removed and your new permissions take their place completely.
Remove Permissions Recursively
Replace Permissions Recursively
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APPENDIX D: MORE ABOUT PERMISSIONS
Change Owner
The fourth option, Change Owner, should be used with caution. Changing owners can make it impossible for you to access the myU pages you have created. Change Owner is typically used when someone leaves the department and they want to transfer ownership of pages, sections, and gizmos that they personally own (under their own Internet ID, not the departmental Internet ID). Remember, the owner always has full permissions on the objects they own because the lowest Minimum Permissions you can set are Owner.
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Appendix
E
Appendi x E
Deleting Items
Deletion of items, groups, or members from myU is permanent. There is no "Trash" or "Recycle Bin" for you to go into and retrieve mistakenly deleted items. This is because myU is database-driven, and you cannot simply restore old database entries without risking the integrity of the whole database. This is in contrast to the (more static) folder/file website storage method, where individual files and folders can sometimes be restored to their previous locations without disturbing much else.
Deleting a Gizmo
In edit mode, click the X button next to the gizmo's name. You will see a message similar to this:
Choose Yes please to delete the gizmo.
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APPENDIX E: DELETING ITEMS
Deleting a Section
In edit mode, click the X button next to the section's name. You will see a message similar to this:
If you choose the first option, you will delete the section and any gizmos and content contained in the section. If you choose the second option, you will delete the section, but any gizmos and content in the section will be moved up to the section's parent page.
Deleting a Page
In edit mode, click the X button next to the page name in the navigation bar. You will see a message similar to this:
If you choose the first option, you will delete the page and any descendants of the page: sections and gizmos on the page, and subpages with their sections and gizmos. If you choose the second option, you will delete the page, but all immediate descendants of the page will be moved up to the parent page.
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Appendix
F
Appendi x F
Commonly Used Gizmos
The best way to learn about what certain gizmos do is to create one or more practice pages on your personal myU site, add gizmos to it, and experiment with them. The gizmos that you see in your dropdown list depend on your role at the University. Following are notes and instructions for adding and working with some of the more commonly used gizmos that all myU users see. If you have a question about a specific gizmo, please check the myU Help pages first. If you do not find an answer to your question, send an e-mail to [e-mail]. Always check the permissions on a new gizmo after you add it. Some gizmos have special settings that you may want to change.
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APPENDIX F: COMMONLY USED GIZMOS
Calendar
The myU calendar gizmo may be used to display group events. It is not integrated with the UMCal system, but it is a good way to plan and/or display events for a department without clogging up individual users' personal calendars.
Add Events to a Calendar
You must have Edit rights to the Calendar gizmo to add events to it. The steps to add an event vary, depending on your calendar's view mode. To add events to a calendar, do one of the following:
1. Miniature view
Click the appropriate date on the calendar. Click the start time of the event. On the Add Event page, enter the event information as appropriate.
2. Monthly View
Click Add on the appropriate date on the calendar. On the Add Event page, enter the event information as appropriate.
3. Daily View
Click Add Event above the first hour listed in the day. On the Add Event page, enter the event information as appropriate.
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APPENDIX F: COMMONLY USED GIZMOS
Discussion
With an online discussion, group members can post messages and responses to a virtual message board at their convenience. The whole conversation is stored in one place--no need to retain a bulky collection of e-mail messages. If you choose to moderate a discussion, this means you will have to accept or reject newly posted messages. This is a good option if you are concerned that some people may abuse the board or post offensive material.
Participate in a Discussion
Once the discussion board is created, it is very easy for users to talk to each other. Below are some quick and easy instructions on using this gizmo.
Read Messages
Click the link to the discussion to see the postings. Click the message's subject text to read a specific message. Click Reply in the Message header. On the main discussion page, click Compose a Message.
Reply to Messages
Post New Messages
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APPENDIX F: COMMONLY USED GIZMOS
Document with Version Control
The document with version control gizmo can be used to upload a document to your site and share it with others. People reviewing the document can then download or "check out" the document, make changes or suggestions, and then "check in" the document. These changes are tracked in separate versions along with which users made the changes and when the changes were made.
Note
You must set the permissions on each document with version control to permit user group members to check in or check out a document for editing. Select the check in/check out permission box for that group.
FormMaker
The FormMaker gizmo allows you to create a web-based form. Visitors to your page can fill in fields and submit the form to you. The information submitted via the form will be sent to the e-mail address you specify when you set up the gizmo. When choosing the E-mail Format, you should choose Human-readable Format if you will simply be reading the e-mails that are sent to you. If the submissions will be imported into a database, however, you should choose CSV.
Configuring an E-mail Reply to Form Submitters
You can configure FormMaker to send an e-mail reply to your site visitors when they submit a form. Generally, there is no need for this and you can keep the default setting in this section. However, there are some instances where you may want to send an e-mail to a form submitter. For example, if you want to share a report, you can ask that people submit their name and contact information to your form before they are given access to the report. Your e-mail to the submitter could include a link to the report or an attachment. You can attach a document to this e-mail later.
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APPENDIX F: COMMONLY USED GIZMOS
To configure an e-mail reply to a form submitter:
1.
Select the Enable FormMaker to send a reply to the submitter of the form radio button. Enter text that will appear in the e-mail subject line. Enter the body of the e-mail in the Message for e-mails sent to submitter.
2. 3.
Form Field Types
Text
One line of text (like a name field, or role field)
Password
This is not the same as your Internet ID password. It is just a field that displays asterisks when the user types, but the characters will appear to the person who receives the e-mailed form submission. enters an e-mail address. This will be used if you choose to e-mail the submitter. If you did not choose to e-mail the submitter, you can still use this field type. You will just see the e-mail address in the submitted text. Larger area of text.
E-mail User
Text Area
Selection List
Allows you to create a list of items, and the user can select one from the list. You can choose one to be chosen as the default. Allows you to list choices, and the user selects a radio button next to their choice. Users can only choose one option. Works like Radio and Selection list, but with the user choosing a checkbox to communicate their selection. Users can choose more than one option. Create a larger text field, commonly used to collect comments from users. Allows for more text than the Text field type, as it can include several lines of text. Allows user to attach a file.
Radio
Checkbox
Textblock
File
User E-mail
This field will not show to the user, but it will have myU report the e-mail address of the person submitting the form.
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APPENDIX F: COMMONLY USED GIZMOS
User ID
This is a unique identifier used by myU. It is not useful for most myU users as it is merely a group of numbers.
The Landing URL after form submission field is used if you want users redirected to a different web page after they submit the form. If you leave this field blank, then you can include a thank you message to be displayed to users instead. If you wish, you can use the form attachments tool to add an attachment to the e-mail you configured myU to send to your submitters.
Navigation Bar
The Navigation Bar displays a hierarchical list of contained pages starting at a base page that you specify. It resembles the breadcrumbs in the left sidebar. The Navigation Bar allows you to rearrange the subpages and delete them if you have permission, so be careful when deleting entries; you are deleting the actual pages to which they refer.
Newsletter
The Newsletter gizmo allows you to create a newsletter with a main page and subpages. You can set the permissions so that various users have the rights to add content to the newsletter. The Content field on each page contains the WYSIWYG editor. After adding the Newsletter gizmo, click Add a Newsletter Article to add more pages.
Poll
The poll gizmo creates a multiple-choice poll. The poll results can be viewed before and after voting. Users or groups of users can be invited to take the poll after it has been created. One great thing about the poll is that, unless you give the poll public access, each user can only vote once. After you create the poll, click the Invite button at the bottom to send an e-mail inviting participants to vote. You can even send the invitation to any groups created in myU!
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APPENDIX F: COMMONLY USED GIZMOS
Site Map
The Site Map gizmo displays a hierarchical list of subpages starting from the page on which the gizmo resides. It provides a simple bulleted list that is easy to read.
Table
Tables are a great way to organize information into rows and columns that can be searched and sorted.
Task List
The Task List creates a simple form that allows you to add and track tasks. Tasks can be integrated and displayed in the myU Calendar. The Task List is not integrated with UMCal. You will not see editing gizmos until you create a task.
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