1: Lesson Getting Familiar with Microsoft Word 2007 for Windows
Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents.
This tutorial teaches Microsoft Word 2007 basics. This lesson will introduce you to the Word window. You use this
window to interact with Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears
and your screen looks similar to the one shown here.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access
to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can
use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled
back.
The Title Bar
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are
currently working. Word names the first new document you open Document1. As you open additional new
documents, Word names them sequentially. When you save your document, you assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon to issue
commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the
Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related
command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a
dialog box launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives you access to
additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps
listed here:
1. Click the View tab to choose it.
2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the text area. The blinking
vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text
displays at the cursor location. The horizontal line next to the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the
icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll
bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar
up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth.
You won't see a horizontal scroll bar if the width of your document fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information as the current page and
the number of words in your document. You can change what displays on the Status bar by right-clicking on the
Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select
it. You click it again to deselect it. A check mark next to an item means it is selected.
Understanding Document Views
In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout, Full Screen
Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such as Internet
Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without the text. If you move a
heading, the accompanying text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:
1. Click the View tab.
2. Click Draft in the Document Views group. When the Draft option is selected it appears in a contrasting color.
Understanding Nonprinting Characters
Certain characters, called nonprinting characters, do not print and will not appear in your printed document but do
affect your document layout. You can elect to see these characters on the screen as you type or you can elect to
have them remain invisible. This table describes most of them:
Character
Denotes
A tab
.
A space
The end of a paragraph
Hidden text
To view nonprinting characters:
1. Choose the Home tab.
2. Click Show/Hide the button
in the Paragraph group . The Show/Hide button appears in a contrasting
color, when it is selected.
Create Sample Data and Select Text
If you type =rand() in your Word document and then press Enter, Word creates three paragraphs. You can use these
paragraphs to practice what you learn.
Start a New Paragraph
When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new paragraph,
press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before exiting.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word. Generally, you choose an option by
clicking the option on the Ribbon. However, you can also use shortcut keys. A key name followed by a plus and a
letter means to hold down the key while pressing the letter. For example, Ctrl+b means you should hold down the
Ctrl key while pressing "b." A shorthand notation of the above would read as follows:
Press Ctrl+b
Use the Open and Save As dialog boxes
TO DO THIS
PRESS
Display the Open dialog box.
CTRL+F12 or
CTRL+O
Display the Save As dialog box.
F12
Go to the previous folder.
Up One Level
button: Open the folder one level above the open folder.
ALT+1
ALT+2
Delete
button: Delete the selected folder or file.
Create New Folder
Views
button: Create a new folder.
button: Switch among available folder views.
DELETE
ALT+4
ALT+5
Display a shortcut menu for a selected item such as a folder or file.
SHIFT+F10
Move between options or areas in the dialog box.
TAB
Open the Look in list.
F4 or ALT+I
Update the file list.
F5
Undo and redo actions
TO DO THIS
PRESS
Cancel an action.
ESC
Undo an action.
CTRL+Z
Redo or repeat an action. CTRL+Y
Access any command with a few keystrokes
NOTE The Ribbon is a component of the Microsoft Office Fluent user interface.
1.
Press ALT.
The KeyTips are displayed over each feature that is available in the current view.
The above image was excerpted from Training on Microsoft Office Online.
2.
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab
is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
4.
Continue pressing letters until you press the letter of the command or control that you want to use. In some
cases, you must first press the letter of the group that contains the command.
3.
NOTE To cancel the action that you are taking and hide the KeyTips, press ALT.
Working with documents and Web pages
Create, view, and save documents
TO DO THIS
PRESS
Create a new document of the same type as the current or most recent document. CTRL+N
Open a document.
CTRL+O
Close a document.
CTRL+W
Split the document window.
ALT+CTRL+S
Remove the document window split.
ALT+SHIFT+
C
Save a document.
CTRL+S
Find, replace, and browse through text
TO DO THIS
PRESS
Find text, formatting, and special items.
CTRL+F
Repeat find (after closing Find and Replace window).
ALT+CTRL+Y
Replace text, specific formatting, and special items.
CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
CTRL+G
Switch between the last four places that you have edited.
ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to ALT+CTRL+HOME
browse through a document by using the selected option.
Move to the previous edit location.
CTRL+PAGE UP
Move to the next edit location.
CTRL+PAGE
DOWN
Switch to another view
TO DO THIS
PRESS
Switch to Print Layout view. ALT+CTRL+
P
Switch to Outline view.
ALT+CTRL+
O
Switch to Draft view.
ALT+CTRL+
N
Print and preview documents
TO DO THIS
PRESS
Print a document.
CTRL+P
Switch in or out of print preview.
ALT+CTRL+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out.
PAGE UP or PAGE
DOWN
Move to the first preview page when zoomed out. CTRL+HOME
Move to the last preview page when zoomed out. CTRL+END
Edit and move text and graphics
Delete text and graphics
To do this
Delete one character to the left.
Delete one word to the left.
Press
BACKSPACE
CTRL+BACKSPAC
E
Delete one character to the right.
DELETE
Delete one word to the right.
CTRL+DELETE
Cut selected text to the Office Clipboard. CTRL+X
Undo the last action.
CTRL+Z
Cut to the Spike.
CTRL+F3
Copy and move text and graphics
To do this
Open the Office Clipboard
Press
Press ALT+H to move to the Home tab,
Copy selected text or graphics to the Office Clipboard.
Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition to the Office Clipboard.
Move text or graphics once.
and then press F,O.
CTRL+C
CTRL+X
CTRL+V
F2 (then move the cursor and press
Copy text or graphics once.
ENTER)
SHIFT+F2 (then move the cursor and
When the building block for example, a SmartArt graphic is selected,
press ENTER)
SHIFT+F10
display the shortcut menu that is associated with it.
Copy the header or footer used in the previous section of the document.
ALT+SHIFT+R