4: Lesson Microsoft Word 2007 Basic Features
Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find command. This command is
especially useful when you are working with large files. If you want to search the entire document, simply execute
the Find command. If you want to limit your search to a selected area, select that area and then execute the Find
command.
After you find the word or phrase you are searching for, you can replace it with new text by executing the Replace
command.
EXERCISE 7
Use Find with the Ribbon
1. Type the following:
Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School.
2. Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
3. Choose the Home tab.
4. Click Find in the Editing group. A menu appears.
5. Click the Find option on the menu. The Find and Replace dialog box appears.
6. Type east in the Find What field.
7. Click Find Next.
Note that the "East" in Easton is highlighted.
8. Click Find Next again.
Note that "east" is highlighted.
9. Click Find Next again.
Note that the "East" in Eastern is highlighted.
10. Click Find Next. The following message should appear: "Word has finished searching the selection. Do you
want to search the remainder of the document?"
11. Click No.
12. Click Cancel.
Alternate MethodFind with Keys
1. Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.
Use Replace with the Ribbon
1. Select "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School."
2. Choose the Home tab.
3. Click Replace in the Editing group. The Find and Replace dialog box appears.
4. Type east in the Find What box.
5. Type west in the Replace With box.
6.
7.
8.
9.
10.
Click Find Next. The East in Easton is highlighted.
Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word "east."
Click Replace. Word replaces the word "east" with "west" and then highlights the word "Eastern."
Click Close. Do not replace the "East" in "Eastern" with "West."
Your text should now read,
"Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High School."
Alternate MethodReplace with Keys
1. Select "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High
School."
2. Press Ctrl+h.
3. Follow steps 4 through 11 in the preceding section.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a font is created by using
the same basic style. In Microsoft Word, you can change the size of your font. The following exercise illustrates
changing the font size.
Alternate MethodChange the Font Size with Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting text and then
clicking the Grow Font button makes your font larger. Selecting text and then clicking the Shrink Font button makes
your font smaller.
1. Type the following:
Grow Shrink
2. Select "Grow"
3. Choose the Home tab.
4. Click the Grow Font button
several times. You font becomes larger.
5. Select Shrink.
6. Click the Shrink Font button
several times. Your font becomes smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This feature is illustrated in
the following exercise:
Alternate MethodChange the Font with the Mini Toolbar
1.
2.
3.
4.
5.
Select "Changing fonts."
Right-click. The Mini toolbar and a menu appears.
Move to the Mini toolbar.
Click the down arrow next to the Font field. A menu of fonts appears.
Click the name of the font you want.
Save Your File
This is the end of Lesson 3. You can save your file and close Word. See Lesson 2 to learn how to save and close.
Choose a Style Set
When working with Word, you can use styles to quickly format your documents. A style is a set of formats consisting
of such things as fonts, font colors, font sizes, and paragraph formats. Word 2007 supplies you with predesigned
style sets that contain styles for titles, subtitles, quotes, headings, lists and more. The sections that follow all show
you how to work with styles. The exercises are based on a file you must download. Right click here to download the
file. Click Save Target As from the menu that appears, and save the linked file to a directory on your computer. Then
open the file.
EXERCISE 9
Choose a Style Set
1.
2.
3.
4.
Choose the Home tab.
Click Change Styles in the Styles group. A menu appears.
Click Style Set. A menu appears. You can choose from any of the styles listed on the menu.
Click Simple. Word 2007 reformats all of the paragraphs into the Simple style by applying the Normal format
to each paragraph.
Apply a Style
You can see of all the styles available to you in the style set by clicking the launcher in the Styles group and opening
the Styles pane. You can leave the Styles pane open and available for use by docking it. To dock the Styles pane,
click the top of the pane and drag it to the left or right edge of the Word window.
You do not need to select an entire paragraph to apply a style. If the cursor is anywhere in the paragraph, when you
click on the style, Word formats the entire paragraph.
EXERCISE the 10
Apply Title Style
1. Choose the Home tab.
2. Click the launcher in the Styles Group. The Styles pane appears. You can drag it to the side of the Word
window to dock it. To close the Styles pane, click the Close button in the upper right corner of the pane .
3. Click anywhere in the paragraph "Single-Parent FamilyCareer Help."
4. Click Title in the Styles pane. Word 2007 applies the Title style to the paragraph.
Headings and subheadings mark major topics within your document. With Word 2007, you can easily format the
headings and subheadings in your document.
Apply Headings
1. Click anywhere in the paragraph "The Nature of Single Parenthood."
2. In the Style box, click Heading 1. Word reformats the paragraph.
3. Repeat steps 1 and 2 in the following paragraphs:
Types of Single Parents
Career Development Needs of Single Parents
Career Development Programs
Apply Subheadings
1. Click anywhere in the paragraph "Displaced Homemakers"
2. In the Style box, click Heading 2. Word reformats the paragraph.
3. Repeat steps 1 and 2 for the following paragraphs:
Displaced Homemakers
Adolescent Mothers
Single Fathers
High School Dropout Prevention
Established Education Sites
Alternate Method -- Apply Styles with the Ribbon
You can also choose styles by selecting the option you want from the Styles group on the Ribbon. First you must
place your cursor in the paragraph to which you want to apply the style. Then you click the More button in the Styles
group to see all of the styles in the currently selected set. As you roll your cursor over each of the styles listed, Word
2007 provides you with a live preview of how the style will appear when applied.
1. Select the paragraphs "Emotional Support" through "Parenthood Education" (they are probably on page
two).
2. Click the More button in the Styles group.
3. Locate and click the List Paragraph style. Word applies the List Paragraph style to the paragraphs you
selected.
Change Style Sets
Once you have applied styles, changing to another style set is easy. You simply open the Style Set gallery. As you
move your cursor down the menu, Word 2007 provides you with a live preview of the effect of applying the style set.
To choose a style set, you click it.
EXERCISE 11
Change Style Sets
1. Click Change Styles in the Styles group. A menu appears.
2. Click Style Set. A menu appears. As you move your cursor down the menu Word 2007 provides you with a
live preview of the effect of applying the Style set to your document.
3. Click Formal. Word 2007 reformats all of the paragraphs into the Formal style applying the appropriate
format to each paragraph.
This is the end of Lesson 3. You can save you file and close Word. See Lesson 2 to learn how to save and close.
Adding Bullets and Numbers
If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting and
numbering are easy. The first part of this lesson teaches you to bullet and number.
After you have completed your document, you may want to share it with others. One way to share your document is
to print and distribute it. However, before you print you may want to add page numbers and tell Word such things as
the page orientation, the paper size, and the margin setting you want to use. In this lesson you will learn how to
layout and how to print your documents.
Add Bullets and Numbers
In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles
are available, as shown in the examples. You can select the one you wish to use.
EXAMPLES: Numbering
EXAMPLES: Bulleting
EXERCISE 1
Bullets
1. Type the following list as shown:
Apple
Orange
Grape
Mango
Cherry
2. Select the words you just typed.
3. Choose the Home tab.
4. In the Paragraph group, click the down arrow next to the Bullets button
. The Bullet Library appears.
5. Click to select the type of bullet you want to use. Word adds bullets to your list.
Note: As you move your cursor over the various bullet styles, Word displays the bullet style onscreen.
To remove the bulleting:
1.
2.
3.
4.
Select the list again.
Choose the Home tab.
In the Paragraph group, click the down arrow next to the Bullets icon. The Bullet dialog box appears.
Click None. Word removes the bullets from your list.
Numbers
1. Type the following list as shown:
Apple
Orange
Grape
Mango
Cherry
2. Select the words you just typed.
3. Choose the Home tab.
4. In the Paragraph group, click the down arrow next to the Numbering button
5.
. The Numbering Library
appears.
Click to select the type of numbering you want to use. Word numbers your list.
Note: As you move your cursor over the various number styles, Word displays the number style onscreen.
To remove the numbering:
1.
2.
3.
4.
Select the list again.
Choose the Home tab.
In the Paragraph group, click the down arrow next yo the Numbering icon. The Number dialog box appears.
Click None. Word removes the numbering from your list.
Insert Page Breaks
As you learned in Lesson 1, you can display your document in any of five views: Draft, Web Layout, Print Layout,
Full Screen Reading, or Online Layout. In Print Layout view you see your document as it will appear when you print
it. You can clearly see where each page ends and a new page begins.
As you review your document, you may find that you want to change the point at which a new page begins. You do
this by inserting a page break. For example, if a page heading appears on one page and the first paragraph under
the heading appears on the next page, you may want to inser a page break before the heading to keep the heading
and the first paragraph together.