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Definitions |
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To promote a list item in an outline numbered list, you click the Increase Indent button on the Home tab
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False
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Word indicates a null expression with ____.
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two quotation marks
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Word stores a data source as a(n) ____ because it is an efficient method of storing a data source.
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Access table
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The first step in creating a data source is to ____.
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decide which fields it will contain
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A(n) ____________________ is a rectangular boundary between your shape and the rest of the document
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drawing canvas
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Contains instructions for filling in areas of a document
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content control
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Records can be merged based on the contents of a specific ____.
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field
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If errors are noticed in form letters, the main document can be edited in the same way any other document is edited
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True
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Instead of merging and printing all the records in the data source, it is possible to choose which records will merge, based on a specified ____.
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condition
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____________________ is the process of combining the contents of a data source with a main document.
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Merging
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One form of the IF field is called an If…Then: If a condition is true, then perform an action.
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True
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A listing of the contents of the data source
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directory
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The order of fields in the data source affects the order in which they will print in the main document.
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False
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To hide field codes on the screen, press the ____ keys
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ALT+F9
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To link the data source to the main document, the field names must be inserted into the main document.
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True
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The first step in creating a data source is to enter the data records it will contain
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False
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A data source often is shown as a(n) ____.
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table that consists of a series of rows and columns
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The process of combining the contents of a data source with a main document
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merging
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When the long edge of paper is at the side, Word is printing a document in ____ orientation
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portrait
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basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
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True
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A(n) ____________________ is a listing of the contents of the data source
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directory
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The AddressBlock merge field contains____.
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ZIP code
city
suffix
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In Figure 5-5, the ____ text box can be used to display a specific record in the main document
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Go to Record
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When field ____ are turned on for display, chevrons display around merge fields as shown in Figure 5-4
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codes
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After the use of the dialog box shown in Figure 5-3, the phrase that will appear after the word If is called a(n) ____.
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condition
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All of the following are field names supplied by Word EXCEPT ____.
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Birth Date
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One way to print the contents of the data source is to merge all the data records in the data source into a single document called a(n) ____
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directory
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The first step in creating a data source is to decide what main document the data will be merged with.
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False
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A(n) ____________________ contains instructions for filling in areas of the document.
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content control
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n) ____________________ is simply a column in a table
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data field
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In Figure 5-5, the ____ button can be used to display the values from the final record in the data source.
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Last Record
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(n) ____________________ is a graphic that you create using Word
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drawing object
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Each row in a data source is called a(n) ____________________.
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record
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Word, by default, saves a data source in the My Data Sources folder on your hard disk
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True
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In a data source, fields ____.
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may be listed in any order
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When you design a letterhead, you should use ____ that reflect you or your business
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text graphics format
colors
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A graphic you create using Word
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drawing object
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form letters are mailed using the U.S. Postal Service’s bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee’s last name
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False
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In a data source, the ____________________ identifies the name of each column
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header record
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The content of the main document for a form letter should contain ____.
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proper grammar
logically constructed sentences
flowing paragraphs
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In an IF field, Word evaluates the ____________________ if the condition is true
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true text
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Creating form letters requires merging a data document with a form source
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False
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The ____________________ contains text and fields related to a salutation
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GreetingLine merge field
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The mouse pointer displays as a(n) ____ on the drawing canvas while you draw an AutoShape
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crosshair
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Contains the constant text, punctuation, spaces, and graphics for a form letter
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. main document
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As shown in Figure 5-2, the first row of the data source is called the ____ record
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header
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Contains the variable values for each form letter.
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data source
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Which of the following is not true about a drawing canvas?
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A drawing canvas is a graphic that you create using Word.
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The default space after a paragraph is ____ points.
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8
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In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
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True
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the merge process, the main document contains the variable, or changing, values in each form letter
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False
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The >= in a condition is the expression
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False
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In an IF field, Word evaluates the ____________________ if the result of a condition is false
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false text
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Merged form letters will display field codes instead of data if the field codes are on
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True
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A Microsoft Office Address List is a Microsoft Excel spreadsheet file
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False
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Shown in Figure 5-1, an object’s ____________________ helps you change an object’s shape
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adjustment handle
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In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source
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True
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Word stores a data source as a(n) ____ because it is an efficient method of storing a data source
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Access table
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(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression
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condition
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If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler
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ALT
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Field names ____.
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must be unique
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If the result of an expression in an IF field is true, Word evaluates the false text; otherwise, Word evaluates the true text
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False
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The same procedure is used to display field codes on the screen, as shown in Figure 5-4, and to print them on a hard copy
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False
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Word provides ____ styles of merge letter templates
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five
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Field names may include spaces
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True
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One form of the IF field is called an If…Then…Else: If a condition is true, then perform an action; else perform a different action
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True
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In the data source, a ____ represents a group of similar data.
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data field
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An expression in a condition can be a merge field but it cannot be a series of characters.
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An expression in a condition can be a merge field but it cannot be a series of characters.
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In the main document, the field names linked to the data source are called ____________________.
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merge fields
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Because data sources often contain the same fields, Word provides a list of 13 commonly used ____.
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field names
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When a merge field is inserted into the main document, Word surrounds the field name with ____.
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chevrons
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Shown in Figure 5-1, an object’s ____________________ helps you rotate an object
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rotate handle
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____ results are the results that represent the value to display after Word evaluates the instructions of the IF field
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Field
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To insert an IF field, click the Insert IF command on the Mail Merge menu.
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False
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you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document window
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True
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The instructions of the IF field are referred to as field ____.
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codes
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A(n) ____________________ is simply a column in a table.
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field
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When you click the ____ button in the New Address List dialog box, Word adds the entered data to the data source and clears the text boxes in the Enter Address information area in preparation for the next data record to be entered.
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New Entry
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You can create a new folder only in Windows.
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False
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Document orientation in which paper is shorter on its edge that it is across the top
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landscape
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The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
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View Merged Data
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Merge field characters are located on the keyboard and can be typed directly into a document
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False
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The $105, in Figure 5-3, is ____.
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false text
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Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record
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False
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Document orientation in which paper is shorter at the top than it is on its edge
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portrait
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The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
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AddressBlock merge field
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An expression in a condition can be a number
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True
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____ is one of Word’s styles of merge letter templates
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Oriel Origin
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When using Word’s mail merge to create form letters, the first task is to ____.
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identify the main document
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The ____ represents the portion of a form letter that is constant from one merged letter to the next.
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main document
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When the long edge of paper is at the top, Word is printing a document in ____ orientation
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landscape
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As shown in Figure 5-2, a field ____ uniquely identifies each column in a data source
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name
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You can instruct Word to print ____________________ quality documents to conserve ink or toner
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draft
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