fundamentals-of-records-retention-schedule-us-pdf.pdf - SEE...

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SEE INFORMATIONDIFFERENTLYR E C O R D S A N D I N F O R M AT I O N M A N A G E M E N T:G E T T I N G I TR I G H T F R O MT H E S TA R TT H E B A S I C S O F R E C O R D S R E T E N T I O N S C H E D U L E S
800.899.IRON | ironmountain.com2A Q U I C K G U I D E T O H E L P YO UP L A N , C R E AT E A N D M A N A G ER E T E N T I O N S C H E D U L E S F O RYO U R B U S I N E S S .Successful records and information managementlets you plan, organize and take control of yourorganization’s physical and digital records fromcreation, through active use to secure destruction,permanent storage or designation as big data. Yourrecords retention schedule is the cornerstone of goodrecords management. It is an important step not onlyin achieving compliance, but also in controlling costsand ensuring your information is available when it’sneeded – regardless of where it is located.I N T R O D U C T I O N
800.899.IRON | ironmountain.comYour records retention schedule is a policy that definesyour organization’s legal and compliance requirementsto ensure your records are:Accessible with proper identificationKept as long as legally and operationally necessaryDisposed of when they reach the end of their retentionperiod by authorized individualsAn authorized retention schedule serves as your universalguide for the retention and disposition of records. It issupported by your Records and Information ManagementPolicy: an overarching document that describes the propermanagement of paper and electronic records fromcreation through to disposition.WHY IS A RECORDS RETENTIONSCHEDULE IMPORTANT?requirements. To ensure the legality and credibility ofyour schedule, consider seeking help from an externalexpert with access to relevant rules and regulationsfor your industry. Retention periods as requirements3WHAT IS A RECORDSRETENTION SCHEDULE?Your schedule will capture all the different recordscreated and used in your organization, regardless offormat, and indicate how long each class of record mustbe retained to meet legal, regulatory, and operational

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Term
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Retention period, Iron Mountain, Iron Mountain Incorporated

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