How to Automatically Add Digital Signature and Encryption On EmailsStep 1: With Outlook open. Go to the File tab, then select Options Step 2: The options window will open. Select Trust Center, then Trust Center Settings.
Step 3: Select Email Security. Under the Encrypted e-mail you can check the box for Add a digital signature and encrypt contents and attachments for outgoing messages. NOTE: You MUST check the box for the Add a digital signature. If you send a lot of PHI/PII, it is recommended that you also check the Encrypt box. INFO: If you choose to automatically add encryption to all outgoing emails, know that not all emails need encryption, when sending an email that does not need encryption you can unencrypt it by doing the following. In the draft email, click on the highlighted Encrypt button so it is no longer highlighted.
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Cryptography, E mail, Pretty Good Privacy, Select Email Security