Document Retention Policy and Litigation Hold Notice Final Project

  • ITT Tech
  • IS 3350
  • Test Prep
  • mdavis226
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Michael DavisIS3350 Final Project03/02/2015Document Retention Policy and Litigation Hold NoticeMichael DavisIS3350 ITT Technical Institute1
Michael DavisIS3350 Final Project03/02/2015PREMIER COLLEGEDOCUMENT RETENTION POLICYMARCH 02 2015POLICY STATEMENTPremier College has developed a document Retention Policy to protect and preserve all criticaldocuments as required by state and federal laws. The College is responsible for retaining paperand electronic documents in a safe and secure environment to ensure the basic values ofaccuracy, confidentiality, security, and proper archiving as well as proper document destructiononce documents have served their purpose. This Policy is also for the purpose ofaiding employees of the organization understanding their obligations in retaining electronicdocuments including e-mail, Web files, sound and movie files,PDF, TIFF, TXT files anddocuments, Calendars, Computer usage logs, Internet usage logs, Databases, and all MicrosoftOffice or other formatted file This policy is written with considerations for compliance with federalmandates and acts including The Sarbanes-Oxley Act, Health Insurance Portability andAccountability Act(HIPPA), The Fair Credit and Accurate Transaction Act (FACTA), Gramm-Leach-Bliley (GLB)and other federal, state and local mandates.EFFECTIVEDATEThis Policy is effective as of Mar 2, 2015, (The “Effective Date”) and applies to all documentsCreated after the Effective Date. However, to the extent possible, the Policy will be applied to alldocuments regardless of creation date.LEGAL HOLD2
Michael DavisIS3350 Final Project03/02/2015A legal hold suspends all document destruction and supersedes all procedures under thisPolicy. The purpose of a legal hold is to preserve and protect appropriate records under specialcircumstances, such as litigation, or when litigation is reasonably anticipated, or a governmentinvestigation. All employees and Board members will be notified by the President of the PremierCollege or his or her designee when a legal hold is required, and will be provided specificinstructions for compliance. If an employee is unsure whether a document has been placedunder a legal hold, the employee should preserve and protect that document and check with thePresident of Premier College.3
Michael DavisIS3350 Final Project03/02/2015COMPLIANCEEvery employee and Board members must comply with this Policy. Failure to comply will subjectthe individual to disciplinary action, up to and including termination of employment or removalfrom the Board, at the Foundation’s sole discretion, and may lead to civil penalties andsanctions and/or criminal prosecution.STORING PROCEDURESThe retention period for each document type is set forth under the column labeled “RetentionPeriod.” All employees and Board members are responsible for ensuring that the records theyhandle, control or create are treated in accordance with this Policy.

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Term
Fall
Professor
FLECTHER
Tags
E mail, Retention period, Michael Davis, Legal hold

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