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Lea MunyonIS3350 week 11 project1POLICYPremier College requires that some specific types of records be retained for specific periods of time and in designated official repositories. these records,the time of required retention and the designated repository.Other records, documents or correspondence (those records not required to be retainedor those that are in the possession of individuals or departments other than the official repository for the record) should be disposed of when they are no longer needed for active use by those who possess them.Records, documents, email and correspondence of all kinds must be managed according to the procedures that are outlined in this document. This policy applies to records in any form (including paper or electronic) and to records however or by whomever created that belong to Premier College or were created by Premier College, including faculty, as part of their work for Premier College.REASON FOR POLICYPremier College is committed to effective records retention to preserve its history, conduct the best business practices, meet legal standards, optimize the use of space, minimize the cost of record retention, and ensure that outdated and unnecessary records are destroyed.APPLICATION OF POLICYThe policy applies to Premier College and all its divisions and departments.It applies to all employees, staff and faculty.DEFINITIONS
Lea MunyonIS3350 week 11 project2The following definitions apply to terms used in this policy:ACTIVE RECORD – An active record is a record with current use for the unit or individual that generated or possesses it. Records remain active for varying numbers of years, depending on the purpose for which they were created and are used. Users determine whether a record is an ActiveRecord by determining whether they have a current or foreseeable future need to use the record.ARCHIVAL RECORD – An archival record is a record that is non-current and inactive; not required to be retained in the office in which it originated or was received; and has historic value. Archival records are retained and preserved indefinitely in the University Archives.Each Official Repository decides whether a record has historical value. Care must be taken not to over-include records in this category. It is intended to apply only to exceptional documents for which long-term retention is in the best interest of Premier College because the records may be of particular value to future Premier College personnel.