PowerPoint_2007_CheatSheet

PowerPoint_2007_CheatSheet - rp`=j~~=p==_ Academic...

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Unformatted text preview: rp`=j~~=p==_ Academic Information Services PowerPoint 2007 Cheat Sheet Find PowerPoint 2003 Commands in PowerPoint 2007 Use this handout to find where PowerPoint 2003 commands are located in PowerPoint 2007. It consists of the following three sections: Navigation tips about getting around in PowerPoint 2007. New location of buttons from the old Standard, Drawing, and Formatting toolbars. New locations of the old menu items. NAVIGATION TIPS Tabbed Ribbons The old menu system and toolbar buttons have been combined into stationary tabs with buttons on them. Right click any button to add it to the Quick Access toolbar. Click a tab to view a different set of buttons. Double click a tab to hide all buttons. Double click a tab again to view the buttons. Click the Microsoft button in the upper left to display this menu Special Tabs Selecting images, charts, tables, SmartArt, and drawn objects will cause new tabs to appear. These tabs contain buttons which pertain to the type of object you have selected. Double clicking the object will make the tab appear AND display its buttons. Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 1 of 16 Quickly Browse Through Tabs If you hover your mouse within the ribbon area and spin your mouse wheel, you can quickly scroll through the tabs. Split Buttons Note that some buttons have two halves. The top part issues it's most common use while the bottom part brings up a list of commands. Accessing More Options Some sections on the ribbon have a "More" arrow which will bring up window with more options. Most of these you have probably seen before. Right Click for Quick Commands If you right click an area or object in PowerPoint, you will get a popup menu and usually a small formatting tool bar. The popup menu commands will change to reflect the area or type of object you right clicked. Keyboard Shortcuts Most shortcut keys still work (for example, Control + S saves). However if you used to navigate the menu by pressing the ALT key, the letters or numbers you have to press now will be a different sequence. Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 2 of 16 The Quick Access Toolbar This is the only customizable toolbar in PowerPoint. You can add and remove buttons from it and if desired, move its location to below the ribbon rather than above. Adding Buttons to the Quick Access Toolbar There are several methods of adding buttons to the Quick Access Toolbar: Right click any button on any tab and select "Add to Quick Access Toolbar". Click the drop down arrow on its right and then click the command you wish to appear on the toolbar. Click it again to remove the command. To view all available buttons and organize the Quick Access Toolbar: a. Right click any button. b. Click "Customize Quick Access Toolbar". c. Select an icon from the list then click the "Add" button. d. Organize the toolbar by using the up/down arrows. Remove Buttons to the Quick Access Toolbar 1. Right click the button to be removed. 2. Select "Remove from Quick Access Toolbar". Move the Quick Access Toolbar Below the Ribbon This will give you room for more buttons without cutting off your file on the title bar. 1. Right click any button on the Quick Access Toolbar. 2. Select "Show Quick Access Toolbar Below the Ribbon". Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 3 of 16 NEW LOCATION of BUTTONS from the OLD STANDARD, FORMATTING, and DRAWING TOOLBARS Standard, Formatting, & Drawing Toolbar Buttons PowerPoint 2003 PowerPoint 2007 Location Click the object to make the Formatting tab appear. Then click the Shape Effects drop down arrow or the More button for more options. 3D Style Alignment Home Click the line to make the Formatting tab appear. Then click the Shape Outline drop down arrow or More button for more options. Arrow Head Style AutoShapes Insert Bold Home Home Bullets and Numbering ClipArt Insert Color/Grayscale View Cut, Copy, Paste Home Click the line to make the Formatting tab appear. Then click the Shape Outline drop down arrow or More button for more options. Dash Style Design The Design options on the Task Pane have been replaced with a Design tab and the design templates have been replaced with "Themes". Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 4 of 16 Standard, Formatting, & Drawing Toolbar Buttons PowerPoint 2003 PowerPoint 2007 Location Diagram / Organizational Chart This has been replaced by SmartArt: Insert Draw If you click a shape you have drawn, a "Format" tab will appear at the top of the screen. Most of the options which were under Draw are now located on the Format tab. The tools on this toolbar have been dispersed into several locations. Drawing Toolbar Drawing tools: Insert If you click an object you have drawn, a "Format" tab will appear which has most of the formatting options for drawn objects. Drawing Tools Insert Email as Attachment Right click within the outline pane and select: Expand Expand All Expand All If you select the shape, a Formatting tab will appear at the top of the Fill Color Font Font Color Font Size screen. Click the Formatting tab and select Home Home Home 7/12/07 By Wayne Wilmeth Page 5 of 16 Marshall School of Business USC Standard, Formatting, & Drawing Toolbar Buttons PowerPoint 2003 Format Painter Indent PowerPoint 2007 Location Home Home Insert Insert Hyperlink Insert Table Italic Insert Home If you select the line, a Formatting tab will appear at the top of the screen. Click the Formatting tab and select Click the line to make the Formatting tab appear. Then click the Shape Outline drop down arrow or More button for more options. Line Color Line Style New then New Slide Home Click the top half of the button to insert a "Title & Content" layout. Click the bottom half to select the type of layout you wish to insert. Open then Paste Home (Click the lower part of the button for special options.) Permission (Info Rights Mgmt.) then then Picture Insert Print then then Print Preview then By Wayne Wilmeth Page 6 of 16 Marshall School of Business USC 7/12/07 Standard, Formatting, & Drawing Toolbar Buttons PowerPoint 2003 Redo PowerPoint 2007 Location On Quick Access Toolbar: Review Research Save On Quick Access Toolbar: Click the object to make the Formatting tab appear. Then click the Shape Effects drop down arrow or the More button for more options. Shadow Style Show / Hide Grid View Right click within the outline pane and select: Show Text Formatting Show Formatting Spelling Review This used to bring up the Tables and Borders toolbar. In 2007, if you click within a table, you will get two new tabs (Design & Layout) which have the Tables and Borders same options: Note that "Draw Table" is under: Insert Table Draw Table For most features, the Task Pane has been integrated into the different tabs or special tabs which materialize when you select a specific type of object. Task Pane Text Box Insert or View tab. Underline Undo Views Home On Quick Access Toolbar: Lower right corner of screen WordArt Insert Page 7 of 16 Zoom Lower right corner of screen 7/12/07 By Wayne Wilmeth Marshall School of Business USC NEW LOCATIONS OF THE OLD MENU COMMANDS MENU ITEM IN POWERPOINT 2003 Action Buttons Insert Action Settings AddIns Align (Objects) LOCATION IN POWERPOINT 2007 Right click the action object and select Use the "AddIns" tab: Animation Schemes Select Object then: Format This doesn't work quite the same in 2007. You will need to select individual objects to animate. Animation Arrange Arrange All (Windows) AutoCorrect Options AutoCorrect Options View View AutoFormat Background Design Borders and Shading Home Click the drop down for more choices. For page borders only: Page Layout Bullets and Numbering Change Case Change Case Chart Insert Clear Formatting Marshall School of Business USC Home Home Home By Wayne Wilmeth Page 8 of 16 Home 7/12/07 MENU ITEM IN POWERPOINT 2003 Clipboard Close LOCATION IN POWERPOINT 2007 Home Color/Grayscale View Comment Review Comments Review ? Home Animation Compare and Merge Presentations Copy Custom Animation Custom Shows Slide Show Customize Date and Time Insert Date and Time Insert Delete Slide Diagram Insert (Diagrams have been replaced with "SmartArt") Home Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 9 of 16 MENU ITEM IN POWERPOINT 2003 LOCATION IN POWERPOINT 2007 Duplicate Home Lower half of Paste Duplicate Slide File (insert) File Search Find Home Home ? ? (Lower Half) Font (format) Home Go To Home Fine Grid and Guides Home Header / Footer Insert Hide View Hide Slide Slide Show Hyperlink (insert) Insert Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 10 of 16 MENU ITEM IN POWERPOINT 2003 Language LOCATION IN POWERPOINT 2007 Review Line Spacing Home Links Insert Macro View ? Markup Master (Handout) View Master (Notes) View Master (Slide) View Movies and Sound Insert New New Slide Home Click the top half of the button to insert a Title & Contents slide, click the lower half of the button to be able select the type of layout to insert. View New Window Normal View Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 11 of 16 MENU ITEM IN POWERPOINT 2003 Notes Page LOCATION IN POWERPOINT 2007 View Object Insert Online Collaboration Open Options Then look under the different links on the left. Package for CD Page Setup Design Paste Home (upper half of button) Paste as Hyperlink Home Lower half of Paste button Paste Special Home Permission (Lower half of button) Paste Special Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 12 of 16 MENU ITEM IN POWERPOINT 2003 Picture LOCATION IN POWERPOINT 2007 Insert Print Print Preview Properties Protect Presentation Review Record Narration Rehearse Timings Repeat Replace Home Slide Show Slide Show Quick Access Toolbar Replace Fonts Home Replace Research Review Ruler Save Save As Save as Web Page then change the type to "Web Page". or View Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 13 of 16 MENU ITEM IN POWERPOINT 2003 LOCATION IN POWERPOINT 2007 Select All Home Select Send To Set Up Show Slide Show Slide Design Design Slide Number Insert Slide Show View Slide Sorter View Slide Transition Slide Show Slides from Files Home Slides from Outline Home Sort Speech Spelling Review Home ? (Lower Half) (Lower Half) Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 14 of 16 MENU ITEM IN POWERPOINT 2003 Spelling and Grammar LOCATION IN POWERPOINT 2007 Review Split Split Remove Split Status Bar View View Right click the Status Bar to access Status Bar content options. Switch Windows View Switch Windows Symbol Insert Tables (Inserting) Insert Once you have inserted a table, if you click within it, you wil get the two Tables (Manipulating) tabs shown here: Tabs Task Pane Templates and Add Ins then Text Box Insert Text Direction (In Text Boxes) then Home Most of these options have been scattered into different tabs and special tabs which only appear when you have a specific type of object selected. Click the text box to make the "Format" tab appear then Theme Page Layout Thesaurus Review Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 15 of 16 MENU ITEM IN POWERPOINT 2003 Thumbnails Toolbars Undo LOCATION IN POWERPOINT 2007 View The only toolbar you can customize is the Quick Access toolbar. See the beginning of this handout for instructions on customizing it. Quick Access Toolbar View Show Slide Show ? ? Web Component Web Page Preview Word Count Review Note you can also right click the button in the lower left and select what statistics to view. Workspace Zoom View or lower right corner of screen: Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 16 of 16 ...
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This note was uploaded on 02/22/2008 for the course BUAD 304 taught by Professor Cummings during the Spring '07 term at USC.

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