Word_2007_CheatSheet

Word_2007_CheatSheet - rp`=j~~=p==_ Academic Information...

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Unformatted text preview: rp`=j~~=p==_ Academic Information Services Word 2007 Cheat Sheet Find Word 2003 Commands in Word 2007 Use this handout to find where Word 2003 commands are located in Word 2007. It consists of the following three sections: Navigation tips about getting around in Word 2007. New location of buttons from the old Standard and Formatting toolbars. New locations of the old menu items. NAVIGATION TIPS Tabbed Ribbons The old menu system and toolbar buttons have been combined into stationary tabs with buttons on them. Right click any button to add it to the Quick Access toolbar. Click a tab to view a different set of buttons. Double click a tab to hide all buttons. Double click a tab again to view the buttons. Click the Microsoft button in the upper left to display this menu Special Tabs Selecting images and drawn objects will cause new tabs to appear. These tabs contain buttons which pertain to the type of object you have selected. Double clicking the object will make the tab appear AND display its buttons. Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 1 of 13 Quickly Browse Through Tabs If you hover your mouse within the ribbon area and spin your mouse wheel, you can quickly scroll through the tabs. Split Buttons Note that some buttons have two halves. The top part issues its most common use while the bottom part brings up a list of commands. Accessing More Options Some sections on the ribbon have a "More" arrow which will bring up window with more options. Most of these you have probably seen before. Right Click for Quick Commands If you right click an area or object in Word, you will get a popup menu and usually a small formatting tool bar. The popup menu commands will change to reflect the area or type of object you right clicked. Keyboard Shortcuts Most shortcut keys still work (for example, Control + S saves). However if you used to navigate the menu by pressing the ALT key, the letters or numbers you have to press now will be a different sequence. Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 2 of 13 The Quick Access Toolbar This is the only customizable toolbar in Word. You can add and remove buttons from it and if desired, move its location to below the ribbon rather than above. Adding Buttons to the Quick Access Toolbar There are several methods of adding buttons to the Quick Access Toolbar: Right click any button on any tab and select "Add to Quick Access Toolbar". Click the drop down arrow on its right and then click the command you wish to appear on the toolbar. Click it again to remove the command. To view all available buttons and organize the Quick Access Toolbar: a. Right click any button. b. Click "Customize Quick Access Toolbar". c. Select an icon from the list then click the "Add" button. d. Organize the toolbar by using the up/down arrows. Remove Buttons to the Quick Access Toolbar 1. Right click the button to be removed. 2. Select "Remove from Quick Access Toolbar". Move the Quick Access Toolbar Below the Ribbon This will give you room for more buttons without cutting off your file on the title bar. 1. Right click any button on the Quick Access Toolbar. 2. Select "Show Quick Access Toolbar Below the Ribbon". Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 3 of 13 NEW LOCATION OF BUTTONS FROM THE OLD STANDARD AND FORMATTING TOOLBARS Standard & Formatting Toolbar Buttons Word 2007 Location Word 2003 Alignment Bold Borders Home Home Home Home Page Layout Bullets and Numbering Columns Cut, Copy, Paste Home Document Map View The tools on this toolbar have been dispersed into several locations. Drawing Drawing tools: Insert If you click an object you have drawn, a "Format" tab will appear which has most of the formatting options for drawn objects. Font Font Color Font Size Format Painter Highlight Indent Home Home Home Home Home Home Insert Excel Worksheet Insert Hyperlink Insert Insert 7/12/07 By Wayne Wilmeth Marshall School of Business USC Page 4 of 13 Standard & Formatting Toolbar Buttons Word 2007 Location Word 2003 Insert Table Italic Insert Home Home Line Spacing New Open then then Permission (Info Rights Mgmt.) Print then then then then Print Preview then Read View Redo On Quick Access Toolbar: Review Research Save On Quick Access Toolbar: Home Show / Hide Sort Home Also under DATA Spelling Review Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 5 of 13 Standard & Formatting Toolbar Buttons Word 2007 Location Word 2003 Style Home Styles and Formatting Home This used to bring up the Tables and Borders toolbar. In 2007, if you click within a table, you will get two new tabs (Design & Layout) which have the Tables and Borders same options: Note that "Draw Table" is under: Insert Table Draw Table Underline Undo Views Zoom Home On Quick Access Toolbar: Lower right corner of screen Lower right corner of screen or View tab. Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 6 of 13 NEW LOCATIONS OF THE OLD MENU COMMANDS MENU ITEM IN WORD 2003 Arrange Arrange All (Windows) Auto Text AutoCorrect Options AutoFormat AutoSummarize Background Bookmark (insert) Borders and Shading Could not fine; however, you can add it to the Quick Access toolbar by right clicking the QAT and then selecting "Customize QAT". Page Layout Insert Home Click the drop down for more choices. LOCATION IN WORD 2007 View View Insert For page borders only: Page Layout Break Bullets and Numbering Change Case Clear Clipboard Close Columns Comment (new) Review Page Layout Page Layout Home Home Home Home Comments (Next/Previous) Review Compare and Merge Documents Review Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 7 of 13 MENU ITEM IN WORD 2003 Compare Side by Side Copy Customize Date and Time Diagram LOCATION IN WORD 2007 View Home Insert Insert Document Map Drop Cap View Insert (Diagrams have been replaced with "SmartArt") Field File (insert) File Search Find Home Insert Quick Parts Field... ? ? Font (format) Home Footnotes References ? Frames Full Screen View Go To Home Fine Header / Footer Insert Marshall School of Business USC 7/12/07 (View Normal to get out). By Wayne Wilmeth Page 8 of 13 MENU ITEM IN WORD 2003 LOCATION IN WORD 2007 Header and Footer Insert You can also double click the header/footer areas to edit them. Hide View Hyperlink (insert) Insert Language Review Letters and Mailings See the "Mailings" tab Links Insert Macro View Mail Merge Mailings Markup New New Window Normal View Object Online Collaboration Open Marshall School of Business USC 7/12/07 Click the "Review" tab to see markup options. View Insert By Wayne Wilmeth Page 9 of 13 MENU ITEM IN WORD 2003 LOCATION IN WORD 2007 Then look under the different links on the left. Options Outline View Page Break Page Break Preview Page Numbers Page Numbers Insert Insert View Page Setup Page Layout Click the "more" button to see more options. Paragraph (format) Home Paste Home (upper half of button) Paste as Hyperlink Home Lower half of Paste button Paste Special Home Permission Marshall School of Business USC 7/12/07 By Wayne Wilmeth (Lower half of button) Paste Special Page 10 of 13 MENU ITEM IN WORD 2003 Picture LOCATION IN WORD 2007 Insert Print Print Layout View Print Preview Properties Protect Document Review Reading Layout View Reference Repeat Replace Home Research Reveal Formatting Ruler Save Save As Save as Web Page Marshall School of Business USC 7/12/07 See the options under the "References" tab. Quick Access Toolbar Review Shift + F1 View or then change the type to "Web Page". By Wayne Wilmeth Page 11 of 13 MENU ITEM IN WORD 2003 LOCATION IN WORD 2007 Select All Home Select Send To Shared Workspace Sort Speech Spelling Review Spelling and Grammar Review Split Split Remove Split Status Bar View Home ? View Right click the Status Bar to access Status Bar content options. Switch Windows View Switch Windows Symbol Synchronous Scrolling Insert View Synchronous Scrolling Tables (Inserting) Insert Once you have inserted a table, if you click within it, you wil get the two Tables (Manipulating) tabs shown here: Tabs Task Pane Marshall School of Business USC Home Discontinued 7/12/07 By Wayne Wilmeth Page 12 of 13 MENU ITEM IN WORD 2003 Templates and Add Ins LOCATION IN WORD 2007 then Text Box Insert Text Direction (In Text Boxes) then Click the text box to make the "Format" tab appear then Theme Page Layout Thumbnails Toolbars View Replaced by the tabbed ribbon. The only toolbar you can customize is the Quick Access toolbar. Track Changes Review Track Changes Undo Unhide Version Web Component Web Layout View Web Page Preview View Word Count View Versioning is not available in Office 2007. ? Quick Access Toolbar Review Note you can also right click the button in the lower left and select what statistics to view. Zoom View then or lower right corner of screen: Marshall School of Business USC 7/12/07 By Wayne Wilmeth Page 13 of 13 ...
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