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Letter Parts and Formats - STRUCTURING LETTERS Not all...

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STRUCTURING LETTERSNot all social and business letters feature the exact conventional structured format asoutlined below. A social letter, for example, would likely not include an address heading, aninside address or a subject line. An informal business letter may not include a subject line, apostscript or a notation.A letter written in good taste strikes a balance between the conventional format and thewriter’s own personal style. While it is convenient for the reader to read a letter structured in theconventional format, as outlined below, slight adaptations are accepted.1.Address Heading/LetterheadThis is the writer’s full address. Business letters usually have preprinted, letterheadstationary which contains this information. An address heading is optional for informalletters.2.DateThis is the month, day and year that the letter is written on.3.Inside AddressThe recipient’s full name and address. Generally, informal letters do not include aninside address.4.AttentionWith formal letters, the "Attention: [full name of recipient]" is placed two spaces belowthe inside address.5.Greeting/SalutationThis is the introductory phrase, “Dear [name of recipient].” Either a comma or a coloncan be used at the end of this phrase. Today, a comma is more extensively used, with theexception of the use of a title only, not a proper name. (i.e. “Dear Member:”). In thiscase, the use of a colon would be more appropriate.

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