06_Documenting_AIS - Econ 185 Lecture 06 1 Econ 185 Glenn...

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Econ 185 Lecture 06 1 Econ 185 Glenn Owen UC Santa Barbara ` Importance of documentation ` Document flowcharts ` System flowcharts ` Data flow diagrams ` Program flowcharts and decision tables 2 ` Why? ` What value added? 3
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Econ 185 Lecture 06 2 ` How the system works ` Training ` Designing new systems ` Controlling development ` Standardization ` Auditing ` Documenting business processes ` Sarbanes-Oxley ` Accountability 4 ` Purpose ` Steps: Identify departments Classify documents and activities Code copies Account for distribution Use connectors Use annotations Note file sequence (alpha, numeric, date) Use acronyms (define) 5 The Berridge Company is a discount tire dealer that operates 25 retail stores in a metropolitan area. The company maintains a centralized purchasing and warehousing facility and employs a perpetual inventory system. All purchases of tires and related supplies are placed through the company’s central purchasing department to take advantage of the quantity discounts offered by its suppliers The tires and supplies are received at the central its suppliers. The tires and supplies are received at the central warehouse and distributed to the retail stores as needed. The perpetual inventory system at the central facility maintains current inventory records, which include designated reorder points, optimum order quantities, and balance-on-hand information for each type of tire or related supply. 6
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Econ 185 Lecture 06 3 The participants involved in Berridge’s inventory system include (1) retail stores, (2) the inventory control department, (3) the warehouse, (4) the purchasing department, (5) accounts payable, and (6) outside vendors. The inventory control department is responsible for maintenance of the perpetual inventory records for each item carried in inventory. The warehouse department maintains the physical inventory of all items carried by the maintains the physical inventory of all items carried by the company’s retail stores. All deliveries of tires and related supplies from vendors are received by receiving clerks in the warehouse department, and all distributions to retail stores are filled by shipping clerks in this department. The purchasing department places every order for items needed by the company. The accounts payable department
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