Discussion10-Drafting letters

Discussion10-Drafting letters - DRAFTING LETTERS Anthony...

This preview shows page 1 - 12 out of 41 pages.

DRAFTING LETTERS Anthony Munene
Image of page 1

Subscribe to view the full document.

Introduction 2 Communication is the core in legal practice. Even in the electronic communication environment, legal practitioners would be hard-pressed to communicate without letters. A legal letter takes more time to write than an ordinary letter. Why? Experience and practice should make this simple and commonplace
Image of page 2
3 Letter written by legal practitioners have many purposes. They can: Persuade Inform Record facts Make demand
Image of page 3

Subscribe to view the full document.

4 Such letters can enrage or calm the reader depending on the skill of the writer and the intention of writing the letter. Some letters merely have formal purposes e.g. to confirm an arrangement or notify a client of a trial date. Other letters are of such significance that an error in drafting may cause a client to lose his case.
Image of page 4
5 All legal letters should be written in clear and concise language so that it is easy for the intended reader to understand its contents. Avoid using old-fashioned, outdated words and phrases. Consider what is appropriate language for your reader. The form of the letter should be designed to assist the reader get the intended message.
Image of page 5

Subscribe to view the full document.

Format 6 Information contained in a letter should be arranged in such a way that it is both logical and easy to understand. A number of conventions have become accepted as forms of letter writing in legal practice. In various law firms there may be strict rules about language and format used.
Image of page 6
7 There may be standard introductory phrases used. You need to consider if those conventions contribute to the effectiveness of your communication. The best policy is to make the letter simple and easy to understand. Avoid unnecessary complications.
Image of page 7

Subscribe to view the full document.

8 As a drafter of a letter, your duty is to ensure that the letter conveys exactly what you want it to convey. This may mean engaging your superior to change the format of letters used in a law firm. This is encouraged because it is only through thinking and questioning that you will learn.
Image of page 8
9 If you have faith in the form of your letter, use it unless otherwise convinced. By easily conceding to the demands of those expecting a letter to conform to a rigid formula, you may lose the opportunity to produce clear, concise and easily understandable letters NB: This does not mean that you must always change what is given as a precedent.
Image of page 9

Subscribe to view the full document.

10 Some conventions make perfect sense and it would be difficult to imagine a more effective way of operating. A legal practitioner’s letter should follow basic conventions, changing them when necessary to make the letter more understandable.
Image of page 10
11 The most basic format is: Address of the sender at the top.
Image of page 11

Subscribe to view the full document.

Image of page 12

What students are saying

  • Left Quote Icon

    As a current student on this bumpy collegiate pathway, I stumbled upon Course Hero, where I can find study resources for nearly all my courses, get online help from tutors 24/7, and even share my old projects, papers, and lecture notes with other students.

    Student Picture

    Kiran Temple University Fox School of Business ‘17, Course Hero Intern

  • Left Quote Icon

    I cannot even describe how much Course Hero helped me this summer. It’s truly become something I can always rely on and help me. In the end, I was not only able to survive summer classes, but I was able to thrive thanks to Course Hero.

    Student Picture

    Dana University of Pennsylvania ‘17, Course Hero Intern

  • Left Quote Icon

    The ability to access any university’s resources through Course Hero proved invaluable in my case. I was behind on Tulane coursework and actually used UCLA’s materials to help me move forward and get everything together on time.

    Student Picture

    Jill Tulane University ‘16, Course Hero Intern