easychair - The Guide for Writing Word Documents in...

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The Guide for Writing Word Documents in Microsoft Word for Publication in the EPiC Series Andrei Voronkov 1,21 and Kryštof Hoder 12 1 EasyChair 2 University of Manchester, Manchester, U.K. [email protected][email protected] Abstract In order to ease the lives of authors, editors, and trees, we present a manual and an example of the use of Microsoft Word and similar tools for creating documents for EasyChair-based electronic and on-paper publishing of workshop and conference proceedings. 1 Introduction The styles and parameters of this guide are designed for compliance with the requirements for publication in the EasyChair EPiC Series [Vor04]. EasyChair is a conference management system that is flexible, easy to use, and has many features to make it suitable for various conference models. It is currently probably the most commonly used conference management system [Vor04], serving thousands of conferences every year. EasyChair accepts documents written in any of the following formats: LaTeX; Word documents (.docx), which can be produced by Microsoft Word. This guide explains how to produce the docx format in Microsoft Word. To achieve high quality of volumes, both LaTeX and Word documents should have the same layout and similar styles. This guide is provided for the users of Microsoft Word and describes EasyChair style version 3.4. 1 Masterminded EasyChair and created the first stable version of this document 2 Created the first draft of this document
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2 Document Header The empty space on top of the first page, just before the title, will be reserved for a page header containing the EasyChair and EPiC Series logos and the volume information. This header will be added to the article when you submit it to EasyChair. You cannot control this header placement and for this reason should not try to change vertical spacing on the first page. If by mistake you removed the empty space, you can restore it as follows. Place the cursor on the very first line of your document (that is, the first line of the title), select Format -> Paragraph in the Microsoft Word menu and set the spacing before the paragraph to 94pt and after to 15pt. 3 Styles To produce a document complying with the EasyChair style you can simply take this guide and modify it. Several Word document styles are defined and used in this guide. To apply these styles in Microsoft Word you can use the Formatting Palette. The first line should contain the title of the document and be in the style Title . This line should be followed by a line in the style Authors,  which specifies authors of the publication, separated by commas, except for the last author which is separated from the rest of the authors by an “and”. Next to each author there may be a super-script number linking the author to an organization (see above) and a footnote specifying the role of the author in preparation of the publication.
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