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Assessment 2 Digital Solution .docx - Assessment 2 – Case...

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Assessment 2 – Case Study/PracticalYou are responsible for implementing a new digital solution and training your employees inhow to use it.1.Explain why you plan to use this digital solution and outline any relevant legislation ororganisational requirements.2.Prepare a standard operating procedure outlining the procedures for using the digitalsolution, its features, and its relevance to your workplace.3.Prepare an implementation plan including key timeframes for implementation of thesolution and a program for staff training.4.Prepare a training presentation that outlines everything that staff need to know. Itshould be appropriate for your intended audience. (Please note that you are preparing apresentation but not delivering it)Name of digital solution:Turn our organisation paperless, where all the documentation process will bemigrated to Cloud Solutions.Name of the digital Solution:Google Drive for BusinessReasons for introduction of this digital solution:Cost reductions - large cloud providers can take advantage of massive economies of scale, allowing themto offer greater processing capacity at a reduced price. We will no longer need to print vast amounts ofpapers. Our employees will be able to check documentation using our system, which will save them timeand improve their record-checking methods. Furthermore, electronic documentation has a significantlylonger shelf life, making it a useful option to maintain documents and avoid losing them.Cloud solutions also offer effective resource management and may be accessed from any location withan internet connection.Legislation:Digital Transition Policy- This whole-of-government policy attempts to move Australiangovernment departments to digital recordkeeping for efficiency.The Digital Service Standardspecifies the requirements that digital government services inAustralia must follow to make government services simpler, faster, and easier to use.The Electronic Transaction Actmakes it easier for businesses and the public to conduct businesswith the government by allowing them to use electronic communications.
Electronic Transactions Regulationsapplies to electroniccommunications and explains how documents are given or served viaelectronic communication. Documents submitted to a designatedelectronic address must be formatted in such a way that they may bestored as an electronic file and printed.The Privacy Act of 1988governs how personal information about persons is handled.This covers the acquisition, use, storage, and disclosure of personal information. The Actincorporates 13 Australian Privacy Principles (APPs), which govern how most Australiangovernment entities handle personal information.

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