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BSBWOR404B Develop work priorities

BSBWOR404B Develop work priorities - HLT43212 Certificate...

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HLT43212 Certificate IV in Health Administration Unit: BSBWOR404B Develop work priorities Unit code: BSBWOR404B Unit name: Develop work priorities Your name: Sarah McPherson Statement: By submitting this assessment, I declare that this is my own work. Questions Sarah McPherson 1
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HLT43212 Certificate IV in Health Administration Unit: BSBWOR404B Develop work priorities 1. Discuss the steps that are involved in effectively planning a work schedule. Effectively planning a work schedule helps employees identify what the organisation wants and needs from them, as an individual and as part of a larger team, to achieve. Taking in to consideration the resources, what the clients’ needs are, budgetary plans and what appropriate work group targets will be. Schedules help employees prioritise, focus and complete the most important workplace goals and are a reminder, incentive or guide to the steps that need to be taken to assist in achieving the things required of them. Identify areas where time is being wasted and try to reduce these. Record everything you do for a week in detail and then examine the record to see how you used or misused your time has been. Work to a schedule so that deadlines are met in good time. Make a list and write down everything that needs to be done, the deadlines that need to be met and who needs to complete what tasks. This is for two reasons, it prevents thoughts, ideas and goals drifting away and it decreases the feeling, improves reason and encourages you to ask yourself what is important. Working hard and being well organised but then spending time on unimportant tasks may be efficient, but it is not at all effective. In order to be effective, decide what tasks are urgent and important and focus on these. It is important to list the tasks that need to be achieved and to put them in order of their priority then dedicate the most time, to the most important tasks, this then avoids the drive to concentrate on the simple, easy tasks. Schedule in extra time to manage any contingencies or emergencies that may occur. Regular interruptions can eat into your time but knowing how to manage them reduces the amount of contingency time needed. Some interruptions will be harder to predict, but leaving open spaces in schedules, will give the flexibility needed to rearrange tasks and respond to other important issues as they arise. Discretionary time, is the time in your day, where you are not committed elsewhere. Time which you have control of and how you use it. You may choose to set time blocks for specific projects within that time but ultimately you have the control. Using this time to re-focus on prioritising tasks will help you get ahead and stay ahead in your scheduling. Analysing activities determines what has been completed, how many people contributed to activities, how much time was spen t working on those activities , how much and what resources were used and what value the activities have to the organization. Information to
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