4.cRITICAL DATES.pptx - Manage time line & Critical Dates...

Manage
time line &
Critical
Dates
POORNI RAJAPAKSHA

Event Time Line
 A timeline is a display of a list of events in chronological order.
 Having an event timeline is an essential part of the event
planning process.
 The event timeline is your guiding company through the planning
process.
 Without a timeline, in place, you will find yourself lacking focus
and potentially missing important deadlines.

Importance of Event Timeline
 Timelines keep your event and the planning process on track.
 Often in event planning, you need a guiding document that will set
expectations for completion times for everyone’s tasks.
 Without a timeline, the planning process can easily ruin or you can find
yourself lost.

Having an event timeline also allows you to prioritize when planning.

Importance of Event Timeline Cont.
 A quick scan at your timeline will let you know what needs
to be done now, and what may not need to be done until
later.

Knowing what is a priority and what is not will help you
better manage your time and keep you away from feeling
disappoint & Scared.
 Be sure to always include measurable and deadlines into
your timeline to track your progress.

How Far Out Should You Create Your
Event Timeline?
 The amount of time in advance that you create your event
timeline will be dependent on what type of event you are
planning.
 If you are planning a major conference or festival this timeline
may need to be created a year or more before your event
date to book major venues and book event entertainment.
 However, if you are planning something smaller like a
corporate meeting or gathering you may only need 6 months.

Event Timeline
1.
Designate Roles and Responsibilities
 Before creating your timeline make sure everyone on your project
knows their roles and responsibilities.
 When team members know what is expected of them it will be easy to
see when their role becomes part of the timeline.
 Everyone on the team will be clear on what deadlines they are expected
to hit.

Include all planning meetings into your event timeline as well so
everyone can add them to their calendar and prepare in advance.
Six to Twelve Months Out