Contract Letter - Office Manager Sample.doc - Employment...

Employment Contract
PRIVATE AND CONFIDENTIAL
<insert name and address of office manager>
Dear <insert name> :
Alex Rhoda Inc. (the '' Company '') is pleased to offer you employment at Sharon Vanity
Clinic (the “Clinic”) as office manager. This letter provides the details of the Company’s offer of
employment to you and the procedure for returning your acceptance. Please read this letter
carefully, and let the Company know if you have any questions. Once you have signed and
returned this letter to the Company, it will become a binding agreement (the '' Agreement '')
between the Company and you.
1. Position and Start Date
You will be employed in the position of office manager, with an expected start date of
<insert> , or such other date as is agreed upon by the Company and you. You will report to Dr.
Charles Nephew
2. Probationary Period
The first 90 days of your employment are probationary.
3. Duties and Responsibilities
You will be responsible for managing the overall day-to-day operation of the Clinic. Your
duties and responsibilities will include:
 Management of Human Resources:
o Manage all other employees (the “ Other Employees ”) of the Company at the
Clinic.
o Keep records of employee related issues in the Other Employees’ files.
o Plan and conduct bi-monthly meetings with the Other Employees so as to
ensure all employee related issues are addressed; deal with and take necessary
follow up action with respect to any outstanding issues, so as to ensure
satisfactory resolution of any outstanding issues.
o Ensure the Other Employees receive proper continuing education about and
training in products, treatments and services.

Arrange for suppliers to conduct lunch and learns, and to provide
educational materials to the Other Employees.
o Ensure the Other Employees are kept abreast of all launched marketing
efforts/campaigns for the Clinic.
o Create an Employee Training Manual and a Code of Conduct that will
incorporate best business practices of medical aesthetics clinics in Vancouver,
British Columbia.
o Review the benefits provided to you and the Other Employees.


Operations and Patient Service:
o Research ways to improve the overall operation of the Clinic, employee
working experience and the comfort of patients.
o Research new technologies and treatments, and recommend new treatments to
be offered at the Clinic.
o Implement, when necessary, new working systems designed to increase
efficiency in the work performance of front desk/patient coordinators.
 Sales, Marketing and Website:
o Coordinate promotions and other marketing activities to maximize the Clinic’s
position in the market.