grs02-2.docx - Last updated in Transmittal No. 31 April...

Last updated in Transmittal No. 31 General Records Schedule 2.2
April 2020
GENERAL RECORDS SCHEDULE 2.2: Employee Management Records
This schedule covers records Federal agencies create while carrying out the work of employee management: supervising employees, processing personnel
actions, managing employee performance, and creating and maintaining personnel and volunteer service records.
Agencies must offer any records created prior to January 1, 1921, to the National Archives and Records Administration (NARA) before applying disposition
instructions in this schedule.
Item Records Description Disposition Instruction Disposition
Authority
010 Employee management administrative records.
Records on routine office program support, administration, and human resources operations.
Includes:
 reports, including annual reports to the Department of State concerning the number of official
passports issued and related matters
 reports from subordinate units regarding statistics and other reporting measures
 general correspondence with internal agency offices and with OPM
 general correspondence with travelers regarding official passport application procedures and
documentation requirements
 statistics, including lists of official passport holders
Exclusion: Agency reports received by the Department of State document the Department's mission
and must be scheduled by the Department.
Temporary. Destroy when 3
years old, but longer retention
is authorized if required for
business use.
DAA-GRS-
2017-0007-
0001
020 Workforce and succession planning records.
Records about workforce planning and analysis, including succession planning, developed in
support of executive-level and other agency planning initiatives. Includes:
 planning and analysis models
 planning data
 briefing materials
 studies and surveys
 lists of functions and staff at key locations
Exclusion: Records maintained by executives responsible for policy formulation or other high-level
actions. Schedule these on agency-specific schedules.
Temporary . Destroy 3 years
after issuing each new plan,
but longer retention is
authorized if required for
business use.
DAA-GRS-
2017-0007-
0002

Last updated in Transmittal No. 31 General Records Schedule 2.2
April 2020
Item Records Description Disposition Instruction Disposition
Authority
030 Employee incentive award records.
Agency awards files, including recommendations, approved nominations, correspondence, and
reports about agency-sponsored cash and noncash awards (such as lump-sum cash awards,
honorary awards, informal recognition awards, cost savings awards, and time off awards). Also,
includes c orrespondence about awards from other Federal agencies or non-Federal organizations
and to former employees.
Exclusion: Records of D epartment-level awards require agency-specific schedules.