Intro and Background revised_Proposal

Intro and Background revised_Proposal - Proposal to Improve...

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Proposal to Improve the UMHS Inventory and Handling Efficiency Material Management System of Bedside Materials To: Mr. Derek Huntman Warehouse Manager Materiel Services Department University of Michigan Health System Jacquelynn Lapinski Lean Coach / Project Manager University of Michigan Hospital C.S. Mott Children's & Women's Replacement Hospital Project From: IOE 481 Senior Design Project Group 4 Michael Mark Michael Priesand Vincent Zhang Date of Submission: February 16, 2009
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Table of Contents Introduction ...................................................................................................................................... 2 Background ...................................................................................................................................... 3 Goals and Objectives ....................................................................................................................... 4 Key Issues ........................................................................................................................................ 4 Project Scope ................................................................................................................................... 4 Proposed Approach .......................................................................................................................... 5 Data Preparation Phase ................................................................................................................ 5 Data Collection Phase .................................................................................................................. 5 Data Analysis Phase .................................................................................................................... 5 Expected Impact .............................................................................................................................. 6 Project Team and Experience .......................................................................................................... 6 Project Client ............................................................................................................................... 6 Project Coordinator ...................................................................................................................... 6 Project Team ................................................................................................................................ 6 Support Required from Operating Entities ...................................................................................... 6 Schedule ........................................................................................................................................... 6 Estimated Team Hours Required ..................................................................................................... 7 Approval .......................................................................................................................................... 7 Introduction 2
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The University of Michigan Health System (UMHS) has implement ed a Logical Unit of Measure (LUM) material management systems in several departments. However, there are many departments that still use a Just in Time (JIT) system. Management has reported that on average , F f ive to seven times a day at the Surgical Intensive Care Unit (SICU), and Pediatric Cardio Thoracic Unit (PCTU) departments of the University of Michigan Health System ( UMHS ) materials are missing from their clean room. In the JIT system, N n urses are forced to into a process of obtaining these missing materials as quickly as possible without a when they are needed by the patients. In addition, when materials are missing, there is no standardized procedure for how the nurses can obtaining these materials in an orderly fashion. To reduce the amount of times a day materials are missing, the Materiel Services Department is implementing a A Logical Unit of Measure LUM material management system, which will deliver lower quantities of materials to the hospital’s clean rooms at a more frequent rate multiple times a day compared to the current JIT model . By having material handlers deliver materials more frequently… The Materiel Services Department has expressed interest in collecting data from the asked our team to perform a series of studies on the nursing staff of the two hospital departments to identify and quantify the non-essential non-value added labor of obtaining missing materials. This data collection will help to develop a standardized procedure for obtaining missing materials. The purpose of this project is to perform a series of studies collect data and develop a recommendations that will improve the material management system s of the SICU and PCTU . to decrease or eliminate waste due to operational failures within the hospital system. The This project team will consist of observe observing the nurses’ daily operations of the nurses in the two departments mentioned above and , collecting quantifiable data on the non-essential non-value added labor related to obtaining missing materials, . Upon collecting and analyzing this data, . the team
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