Comm2630 Planning Memo - COMMUNICATION2630...

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COMMUNICATION  2630 PLANNING  DOCUMENTS Working in an organization  requires much  writing that is nothing  more than  keeping track of what  the  organization  does.  You've heard  about  meetings and  how  much time people spend  in meetings--well,  I'm sorry to tell you that it's probably even worse than  you imagine.  One way to make meetings as  efficient as possible is to have a sort of work sheet that you make up  for a particular kind  of meeting.  Our model of that will be the planning  memo  that you will prepare for your letters, memos, and  reports.  On the back of this sheet, you will find a format for a planning memo, addressed to your instructor  (aka the boss) from your writing group.  Please use this format and these headings for planning your  assignments.  Our assignments are modeled on the kinds of tasks meetings often produce. Whenever you have a communication  to send  as a result of a meeting (and  the communication  might be  nothing  more complex than  the minutes of the meeting, or it might be a report that consumes your time  for the next three months), you need  to consider the basics of the communication  situation.  You've  heard  this before and  you will hear it again, since the person  who remembers it well enough  to act on it  is rare.   YOU MUST ANALYZE YOUR AUDIENCE; YOU MUST UNDERSTAND  THE CONCERNS AND   INTERESTS OF YOUR AUDIENCE. That's often hard  to do even in our personal lives--who of you knows exactly what  anyone else needs  and  wants?  Who can look into another person's mind?  Who ALWAYS says everything  that he or she is  thinking?  We sometimes don't know  even know  what  we want  ourselves.   That means that when  we are writing important  information  to a given receiver, we are writing at least 
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This note was uploaded on 03/18/2009 for the course COMM 2630 taught by Professor Vanbuskirk,l during the Spring '07 term at Cornell University (Engineering School).

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Comm2630 Planning Memo - COMMUNICATION2630...

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