Mgmt Organizatioin Blkbrd

Mgmt Organizatioin Blkbrd - Organization Organization for...

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Unformatted text preview: Organization Organization for Business Activities A prince should therefore have no other aim or thought nor take up any other thing for his study, but war and its organization and discipline , for that is the only art that is necessary to one who commands.. The Prince Organization Organization Culture Set of important Set assumptions about the organization and its goals and practices that members of the business share. of Organization is a social entity that is goal directed and deliberately structured. Goal directed.= Achieve outcome. Deliberately structured = tasks divided & responsibility assigned. Organizing….. Management Function Organizing….. The management function concerned with assigning tasks into departments and allocating resources to departments. Organization (function) & Leading… dealing with managing people. Organization …..Management Function Organization Basic Facts ,,,,,,, • • • • • • • Defines boundaries of the formal business unit. Establishes orderly use of “all” resources. Defines elements of the process, activity, or unit. Encompasses both formal and informal structure. Names and counts activities. Proper selection & placement of individuals. Identifies relationships…………… Peers Superiors Subordinates Vertical Horizontal Diagonal Teams Organization …..Management Function Organization How Organizations are Formed ,,,,,,, • Mission…..goal or objective of unit • Function…major area of work activity. • Operational Activity or Process – Work that is part of a specific Functional unit. • Task…. Identifiable activity/process assigned to Task…. employee employee – Has a beginning and ending….usually Has classified….procedure classified….procedure • Work Operation….. – Task is broken down into small cycles / flow process Task charting. charting. • Therbligs…. – Basic body motions…..MTM Organization Tree Organization Planning Planning Process Process Mission Goals Organizational strategy Functional strategies Strategies & Tactic’s Finance Marketing Operations Tactics Finance operations Tactics Marketing operations Tactics Operations operations Organizing….. Management Organizing….. Function Function Critical task….. to determine….. • • • • • • How many employee’s. What skills are required. Compliance to Laws (Gender/Age/Race) Selection / hiring process. Classification / Family Group Structure Rank/Rating/Performance Appraisal …. What else ? What Organization …..Management Function Organization Methods of Structuring Organizations ,,,,,,, Methods • • • • • • • Functional….defined by the nature of work.. • Manufacturing, Sales, Finance, Marketing. Product……End item, Finished good(s). – Chevie, Buick, 747-200, . Chevie, Geographic….by territory… » Eastern, European, North American... Customer……type of customer.. • Retail, Wholesale .. Military.. Simple Numbers… – Army, Politics, Religion. Process….. Unique task activity….”Refinery” How about in Retail Stores….or…. How Matrix…... – Project teams within traditional structure. Project – IPT’s….. Departmentalization Departmentalization The basis on which individuals are grouped into departments on Vertical functional Vertical People are grouped together in departments by common skills. common Divisional Grouped together based on a common product, program, or geographical region. Grouped Horizontal matrix Functional and divisional chains of command. Some employees report to two bosses Team-based Team-based Created to accomplish specific tasks Network Network . Small, central hub electronically connected to their other organizations that perform vital functions. Departments are independent, and can be located anywhere. Virtual Brings people together temporarily to exploit specific opportunities then disbands Five Approaches to Structural Design Design Five Approaches to Structural Design Design Dual Authority Structure in a Matrix Organization Organization …..Management Function Team Team A unit of two or more people who interact and coordinate their work to accomplish a specific goal. Organization - Team Model Program IPT Lean Process EI Function – – – – – Cross functional ? How long do they last ? Group commonality ? How do they work ? How do they relate ? Organization …..Management Function Organization Advantage’s of Teaming ! • • • • • Managing Complex Tasks Rapid Response High Motivation High Quality Decisions Collective Strength Organization …..Management Function Disadvantage’s of Teaming ! Disadvantage’s • Dual loyalties and conflict • Time and resources spent on meetings • Unplanned decentralization Organization …..Management Function Dynamic’s…Team Growth Dynamic’s…Team Empower Teams to Implement Empower Stage 1 Directing Stage 2 Coaching Stage 3 Supporting Stage 4 Delegating n nageme Ma t t wermen Empo Team Formation Team Building Collaboration Self-Direction the Organization Organization Chart Visual representation Set of formal tasks “The Home Depot is the world's largest home improvement retailer currently operating 1,363 stores. Framework for vertical control Formal reporting relationships Organization …..Management Function Organization Guideline’s for Organization Charting • • Boxes………..…Size denotes rank & relationship. Lines……….….Solid lines indicate authority/responsibility. ……Dotted lines indicate staff/matrix relationship. • • • Authentication...Signature of next higher management level. Identification…..Unit name, alpha/numeric field #. Simplicity………Symmetrical arrangement – balance ……..not confusing or complicated.. • • Staff units………Authority definition….vs….line units. Titles……………Position names….. …………Individual, Task, Department, Organization …..Management Function Organization Terminology Chain of Command…………. Span-of-Management………. Centralization………………. Decentralization……………. Empowerment……………… Exception Principle……….. Unity-of-Command……….. Division of Labor: Vertical……………… Horizontal………….. Matrix…………………….. Organization …..Management Function Terminolog Chain of Command Chain y • • Unbroken line of authority that links all persons in an organization Shows who reports to whom Associated with two underlying principles Unity of Command Scalar Principle Number of employees who report to a supervisor Traditional view = seven subordinates per manager Lean organizations today = 30+ subordinates Span of Management / Span Span of Control – – Organization …..Management Function Organization Line and Staff Authority • • Line Authority = individuals in management positions have the formal power to direct and control immediate subordinates Staff Authority = granted to staff specialists in their area of expertise Mechanism through which authority and responsibility are brought into alignment People are subject to reporting and justifying task outcomes to those above them in the chain of command Accountability ● ● Delegation • Process managers use to transfer authority and responsibility • Organizations encourage managers to delegate authority to lowest possible level ...
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