AssigPPACAns3 - Ans3:Project implementation must be...

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Ans3:- Project implementation must be carefully planned, managed and monitored if activities are to be successfully implemented on schedule and produce the intended outputs and outcomes. The submission of concise reports to donors in line with the schedules specified in agreements is essential to maintain donors’ confidence and possibilities for further funding. The WCO is responsible for preparing reports but all reports, technical and financial, must be cleared by HQ-HAC before being shared with donor representatives. (This is necessary to ensure that all information, particularly financial information, is correct according to the contribution agreement.) Only certified financial reports issued from HQ should be submitted to donors. As soon as donor funding becomes available: Develop a detailed project implementation work plan, see Panel 7-4. Designate a project officer to manage the financial aspects of project (including donor reporting). If the entire project proposal is not funded, review the planned strategy and adjust the project design specifying the objectives that can be met. Prepare a log-frame if the original project proposal did not include one. Once the detailed work plan is established, re-check the budget. If costs were under- estimated, request additional funds or adjust activities within budget limitations. These aspects are particularly important if (as is often the case) the field office project manager was not involved in the drafting of the project proposal that led to the donor grant. To avoid misunderstandings and disallowed costs, the project officer must familiarize her/himself with the donor’s requirements including: obligation and disbursement deadlines, reporting requirements and formats, allowable, restricted or disallowable items, marking requirements and/or other specific donor requirements related to the grant. For further guidance, see SOP 13.3 which also includes a sample procurement plan. Panel 7-4 Contents of a project implementation work plan The project implementation work plan should: • list all activities necessary for the completion of the project and specify the time frame within each is to be completed, the outputs expected and who is responsible; • include a staffing plan (listing of the staff required during specific periods adjusted to the funds available and allowing time for recruitment);
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