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ATU39_BehnamRaeesdana_OAS (OIS) (6) - World Congress on...

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Design and Realization of Office Automation System Based on Digital Campus XU Fei, DI De-hai Information and Network Center, Xi'an Jiaotong University, Xi'an, 710049, China e-mail: [email protected] JIN Li Software Engineering School, Xi'an Jiaotong University, Xi'an, 710049, China e-mail: [email protected] Abstract —With the development of digital campus in university, many new requirements to Office Automation (OA) system are put forward. Design of a new OA system based on modern digital campus platform was presented in this paper. The key points between digital campus platform and application system integration technology were discussed in detail. The OA system has been implemented and integrated with the digital campus platform through J2EE and workflow technology. This system has been successively applied at Xi’an Jiaotong University. Keywords-digital campus; office automation; platform; workflow I. I NTRODUCTION Office Automation (OA) is a human-machine information processing system that is used to automate the business in office through Internet / Intranet workflow and other advanced technologies. In OA system, tasks are handled through cooperative efforts so that the in-house staffs could share information quickly and conveniently and cooperate efficiently. With the advent of OA, the complicated and inefficient office manual mode has been changed, and instead a rapid and comprehensive information collection and processing system is proposed to provide a scientific basis for the management and decision-making, there are several kinds of OA systems that have arisen with the development of information technology. The first generation of OA system, using the PC as a center, realizes the electronic document management with the assistance of Microsoft Office, WPS and some other software. The second generation of OA system is based on Internet technology and uses workflow technology to automate the manual process of business. The third generation of OA system is a comprehensive management system that integrates information processing, business process as well as knowledge management, and it provides decision support, knowledge mining and other services for groups and individuals. In recent years, with the increase of investment in university information construction, the campus network and hardware devices have been greatly improved. Meanwhile, many problems about software have arisen. Firstly, overall planning is neglected in the construction of the software. For example, some information systems is designed and constructed for specific department rather than the university as a whole, which isolated the information systems between departments. Secondly, some parts of the system can no longer meet the needs of current work and business processes. A great deal of work can not be handled independently by the system, and additional manual work is required to address such issues. As a result, the overall office efficiency can not be significantly improved. Thirdly, the
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