Topic08Catalogue_catrecords10-11

Topic08Catalogue_catrecords10-11 - Cataloguing and...

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Cataloguing and Classification The catalogue and cataloguing codes © Robert Gordon University 2011 1 Topic 8: The catalogue and cataloguing codes Topic Preview Once the form and function of the catalogue have been explained, we’ll look at the principles behind cataloguing codes, and see some of the historical reasons for the development of AACR2, Anglo- American Cataloguing Rules, 2nd ed. Then we’ll see an example of a catalogue record, demonstrating the practical application of some of those principles. Topic Content We‟ll start with a couple of definitions: Definitions: Bibliographic Record A collection of bibliographical information (data elements), organised in a logical way, which represents a bibliographic item. Bibliographic item Any document, book, publication, or other record of human communication capable of being treated as a thing. The term “ Bibliographic record ” itself is fairly new, it came about principally when information handling was being automated, and it‟s used to describe the records held in catalogues . It‟s useful, anyway, to have a quick mention of the various physical forms of catalogue you might come across. The physical form in which a catalogue appears may affect the ability of the user to retrieve information from it, and to get the best out of it, according to their requirements. There are several criteria on which the quality of a catalogue may be judged, based on its physical form. If I mention some of these now, you can consider to what extent the physical forms meet these criteria.
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Cataloguing and Classification The catalogue and cataloguing codes © Robert Gordon University 2011 2 Here are the qualities: Flexibility It should be possible for records to be added to, or withdrawn from, the catalogue easily. Accessibility Staff and users should be able to gain simultaneous access to the records. Reproducibility It should be possible to reproduce the catalogue economically, conveniently and rapidly, to allow wider access. Maintenance It should be relatively inexpensive to keep the catalogue up to date. Compatibility The catalogue should meet common standards which allow its bibliographic records to be interchanged with other systems, local, national, or international. Balancing these requirements off against one another affects both the cataloguer and the user, and these features have to be applied when the time comes to make a professional choice as to the physical form in which a catalogue is to be held. Now you know that the whole world, practically, is getting automated, and you might think that the other physical forms of catalogue don‟t matter any more. They do, and not just because they‟re useful for illustrating points when you‟re answering questions :-) Many of the design features, and many of the self-imposed constraints, related to automated catalogues can be attributed directly to their inheritance of features from older forms. We‟ll see, when we come to look at the MARC record soon, that a large part of its structure shows this kind of inheritance. If you don‟t know the history, it makes no sense
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