11/28/20221ProjectProcurementManagementPMPG 5012Module 12 – ControlProcurementsAgenda•Review•Control procurements processes•Procurement administration•Procurement data analysis techniques:•Performance reviews•Earned value analysis•Trend analysis•Project procurement reporting•For Next Class2Procurement Lifecycle3123
11/28/20222Project Procurement ManagementKnowledge AreaInitiatingProcessGroupN/APlanningProcessGroupPlanProcurementManagementExecutingProcessGroupConductProcurementsMonitoringandControllingProcessGroupControlProcurementsClosingProcessGroupN/A4Control Procurements•The process of managing procurement relationship,monitoring contract performance, and makingchanges and corrections as appropriate, and closingout contracts•Key benefit:it ensures that both the seller’s andbuyer’s performance meet the project’srequirements according to the legal agreement5Control Procurements (cont.)•Includes application of project management processesto the contractual relationship.•Includes integration of the procurement outputs intothe overall management of the project.•When managing multiple sellers, integration of multipleoutputs (products, services, results) occurs at variouslevels.6456
11/28/20223Procurement Contract•Both the buyer and the seller administer theprocurement contract to ensure that both parties meettheir contractual obligations and their legal rights areprotected.•Project team must be aware of the legal implications ofactions taken when controlling procurements.•When dealing with multiple providers, contractadministration is managing communication among thevarious suppliers.7Contract Administrative Activities•Collection of data and managing project records•Maintenance of detailed records of physical and financialperformance•Set up of measurable procurement performanceindicators•Fine tuning of procurement plans and schedules•Gathering, analyzing, and reporting procurement‐relatedproject data•Payment of invoices8ControlProcurements9InputsProject management planProject documentsAgreementsProcurement doc.Approved change requestsWork performance dataEnterprise envr. factorsOPAsTools & TechniquesExpert judgmentClaims administrationData analysisInspectionAuditsOutputsClosed procurementsWork performance informationProcurement documentationupdatesChange requestsProcurement management planupdatesProject documents updatesOPAs updates789
11/28/20224101.Project management plan2.Project documents3.Agreements4.Procurement documentation5.Approved change requests6.Work performance data7.Enterprise environmental factors8.OPAs1. Project Management Plan•Requirements management plan•Risk management plan•Procurement management plan•Change management plan•Schedule baseline112. Project Documents•Assumption log•Lessons learned register•Milestone list•Quality reports•Requirements documentation•Requirements traceability matrix•Risk register•Stakeholder register12101112
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Term
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Control Procurements
