Mayer Brown is a global legal services provider comprising legal practices that are separate entities (the "Mayer Brown Practices"). The Mayer Brown Practices are: Mayer Brown LLP and Mayer Brown Europe-Brussels LLP both limited liability partnerships established in Illinois USA; Mayer Brown International LLP, a limited liability partnership incorporated in England and Wales(authorized and regulated by the Solicitors Regulation Authority and registered in England and Wales number OC 303359); Mayer Brown, a SELAS established in France; Mayer Brown JSM, a Hong Kong partnership and its associated entities in Asia; and Tauil& ChequerAdvogados, a Brazilian law partnership with which Mayer Brown is associated. "Mayer Brown" and the Mayer Brown logo are the trademarks of the Mayer Brown Practices in their respective jurisdictions. A Framework for a Paper less Office Strategy ARMA Chicago Chapter Presentation Peter J. Garino Global Business Solutions Manager [email protected] September 8, 2015
Sharing today 2 • Paper less Project Background • Review the business case Mayer Brown developed to support the paper less initiative • Mayer Brown’s four-pronged approach to paper reduction in the workplace • Three goals of Mayer Brown’s paper less initiative • Review the steps you can take at your firm to initiate your paper less initiative.
Where we started… Request from Managing Partner in 2011: “Reduce the cost of records storage in the warehouse.” 3 What we asked… What can we do about the existing records in the warehouse? How and why does paper get to the warehouse? What we learned… Analyzing and solving the problem of paper in the warehouse yielded opportunities for greater business process transformation throughout the firm.
Paperless Project Background • Other companies have executed on “Paperless Office” initiatives to drive operational efficiency, automate heretofore manual business processes, reduce costs and promote environmental awareness goals. • The Firm had never made a deliberate, in-depth examination of the opportunities afforded by executing on such “paperless office” strategies. • At the same time, various “green” initiatives have refocused the spotlight on organizations’ efforts to reduce their consumption of paper products as a means of reducing their environmental carbon footprint. • IT received approval in 2011 to initiate an R & D project to assess the Firm’s maturity level in its paperless initiatives, and develop a portfolio of project proposals to achieve a stated maturity objective. 4
2011: “Paper less ” Project Objectives • Research and document how other organizations have executed on “paperless” strategies. Engaged Neil Cameron (outside consultant) to facilitate.
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