RFI and RFP Paper - RFI and RFP Paper Dekonti Power HCI/500...

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RFI and RFP Paper Dekonti Power HCI/500 July 25, 2016 Petula Brown
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In the healthcare industry the request of information and the request for proposal are very important for healthcare organizations. In terms of health information systems healthcare organizations have many vendors to choose from. The request of information process and request for proposal process help healthcare organizations make the most informed decision as to which vendor to choose for a health information system. Throughout this paper I will explore the purpose of the request of information (RFI). I will discuss the process an organization goes through during the request of information process in terms of health information systems. I will also explore the purpose of the request for proposal. I will also discuss in terms of health information systems how healthcare organizations formulate a request for proposal. The Purpose of an RFI The request of information is a standard business practice utilized by healthcare organizations to gather written information from various suppliers to better understand the capabilities of the suppliers to provide services for the healthcare organizations. In terms of health information systems “the request for information (RFI) is often the initial contact with vendors. An RFI is a letter or brief document sent to vendors that explains the institution’s plans for purchasing and installing an information system. The purpose of the RFI is to obtain essential information about the vendor and its systems to eliminate those vendors that cannot meet the organization’s basic requirements.” (Hebda, & Czar, 2009) When a healthcare organization decides to start the process for deciding on a health information system especially when the organization does not have an information system and does not know much about what vendors supply the systems needed to meet the needs of the organization. The request of information process is needed to provide the organization the information needed to make an informed decision. This written document is sent to perspective
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vendors to ask vendors what systems they provide and their capabilities. The more specific the questions the healthcare organizations have in their request for information the more specific answers they will receive from the vendors. Many vendors have prepared information packets they send to healthcare organizations letting them know of their services but often these vendors
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