wk5-RFI and RFP! - RFI and RFP RFI and RFP Healthcare...

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RFI and RFP
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RFI and RFP Healthcare information technology (HIT) system selection is a process that must be carefully considered by the leading organizational members. These members make up the steering committee to bring their expertise to the system selection process. The organizational needs assessment will assist in identifying the HIT criteria to meet the organization's needs. Once the needs are determined, the steering committee will work to find a system that meets those standards. The steering committee must acquire additional data from vendors to assist in the selection process. The system selection phase is critical to the success of the project (Hebda & Czar, 2009). The information gained affects financial decisions and planning. The request for information (RFI) and the request for proposal (RFP) are used to ensure that the most pertinent information about the HIT system is collected. Request for Information The steering committee may begin browsing systems informally by browsing the internet, advertisements, and brochures. Through the RFI, the organization will be able to get necessary information on how stable the company is, the support it offers, its advancement in technology and much more (Hebda & Czar, 2009). Several vendors may appear to meet the organizational needs, but the fine details may not be shared publicly. The RFI is the first official contact with the vendor. The number of vendors can be overwhelming; the RFI can help to narrow down the list. The RFI will help remove HIT systems that cannot provide the solutions needed, established in the selection process. This will narrow down the focus to systems that will meet criteria. An RFI is useful when there are many vendors to consider, but few committees will go directly to the RFP (Gerbel, 2012).
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To get the most out of an RFI, the steering committee needs to have a clear understanding of the needs and uses of the system. The request should include a table of contents, confidentiality statement, introduction, organizational scope, a list of abbreviations and definitions, and a response form. The RFI should also include the uses and requirements of the needed system. The RFI can be used to gauge vendor information on system performance,
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