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Running Head: Using Data in a Large Health System1Using Data in a Large Health SystemDarol BurdgeKaplan UniversityHS420-012/12/2017
USNIG DATA IN A LARGE HEALTH SYSTEM2Using Data in a Large Health SystemIn a large health system data is needed for every aspect of operations. From patient care and ordering medical supplies to billing and tracking employee hours. Managing all of this data requires a vast amount of resources in both personnel and equipment. Gathering the data is only part of the equation when it comes to having valuable information. The data also needs to be organized, stored and searchable so that it is useful to the health system and to other agencies that may need it.The first step in gathering useful data within the health system is building a data dictionary for the system. A data dictionary is a set of rules that determines what data is gathered within a database, the format that the data is stored in, how the data is structured within the system and how the data can be used. A good data dictionary should be able to improve the reliability and dependability of the data that is used within the healthcare system (Balgrosky, 2015). It should also minimize redundancy, and make it easier to analyze the data that is stored within the database. As with any system, there are some challenges associated with data dictionaries and specific areas that will need to be addressed. As the dictionary is built and implemented within the health care system these challenges will be addressed and revisited.The first challenge associated with a data dictionary is security. Not only does the dictionary need to be secure but the dictionary will also be responsible for determining who has access to the system and what information they will be able to gather (Balgrosky, 2015). To ensure that the data dictionary is not corrupted and to ensure that users of the system have appropriate access, the security of the system should rest with the IT department.
USNIG DATA IN A LARGE HEALTH SYSTEM3A second challenge with the use of data dictionaries is ensuring that the data is able to be transferred between departments and other required outside agencies (Balgrosky, 2015). To ensure that the format of the data is accessible and useable by everyone the Health Information Management (HIM) department will ensure that the format used by the Health Information Exchange (HIE) is also used within this system. The HIM department will also ensure that this format conforms to federal regulations.