Business Correspondence and little things

Business Correspondence and little things - To All Eng 302...

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Unformatted text preview: To: All Eng 302 students From: Ms. Slabaugh Re: Business Correspondence formatting issues Dates: MS Word tries to help us – sometimes a little too much. When typing a full date such as September 23, 2006, Word often does an auto-type /auto-correction and changes the date to read September 23 rd , 2006. It’s a great function, but not in business prose. So, either backspace over the auto- correction, or change your AutoFormat computer settings in Format. Another thing about dates: On your letters and memos, always spell out the date using the full month. i.e.: September 26, 2006 Not: Sept. 26, 2006 or 9/26/06 or 26 Sept. 06 or any other configuration you can think of. Time: Unless your audience would be better acquainted with it, time should be expressed in non-military terms. Therefore, you should always indicate whether something occurred, or will occur, in a.m. or p.m. i.e.: 6:00 p.m. (or 6:00 P.M.) means 6 o’clock in the evening; 6:00 a.m. (or 6:00 A.M.) means 6 o’clock in the morning. Also note that the “p.m.” and “a.m.” are not squished together as in “pm” or o’clock in the morning....
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