THE PLANNING, ORGANISING, DIRECTING, MOTIVATION,COMMUNICATION FUNCTION

THE PLANNING, ORGANISING, DIRECTING, MOTIVATION,COMMUNICATION FUNCTION

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THE PLANNING FUNCTION Whatever individuals or organizations do, they need to plan. Planning is the basic process by which we select our goals and determine how to achieve them. If order for managers to design an enabling climate for the effective performance of individuals working together as groups in the organization, they must see to it that purposes and objectives and procedures of attaining them are clearly understood. If group effort is to be effective people must know what they are expected to accomplish. This is the essence of planning. Planning is the most basic of all managerial functions. In defining it Koontz says that planning involves selection from among alternatives future courses of action for the firm as a whole and for every department or section within it. So when planning managers select organizational objectives and departmental goals and determine ways of achieving them. It thus provides a rational approach to pre-selected objectives. It will therefore involve: 1. selecting what objectives are to be achieved 2. deciding the actions to be taken assigned these activities 3. deciding who will be responsible for the action to achieve them Deciding the organizational position to planning can be looked at, therefore, as the process of developing plans. A plan is a blue print or framework used to describe how the organization expects to achieve its goals. Planning then is simply the process of determining which path among several the organization wishes to follow. When you plan you map out a course of action in advance. Any goal might be approached in several different ways. Planning is the process of determining which is the best way to approach a particular goal.
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Importance of Planning a) The purpose of every plan and of all derivative plans is to facilitate the accomplishment of enterprise purpose and objectives. b) Planning therefore gives direction to the activities of the organization. Without plans people would not know what is to be expected of them. c) Planning also facilitates control. The plans act as standards against which performance can be measured and evaluated. Deviations from plans help to point out weaknesses in the organizational process. d) Since managerial operations in organizing, leading and controlling are designed to support the accomplishment of enterprise objectives, planning logically precedes the execution of all other management functions. Without planning other management functions would be impossible. Given the importance of planning then it is essential to identify planning responsibilities. That is who in the organization does planning? By its very nature it is obvious that the responsibility for planning rests with the management. All managers are involved in the planning process.
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