Encoding Formats for Bibliographic Data

Encoding Formats for Bibliographic Data - Encoding Formats...

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Unformatted text preview: Encoding Formats for Bibliographic Data IST616 Jian Qin What's ahead What is MARC? Understanding MARC What is encoding syntax? Relationship with AACR2 Fields, subfields, and indicators Relationship with metadata standards HTML for Dublin Core XML for Dublin Core XML for MARC Summary 05/12/09 Encoding formats / IST616 2 The Poems The poems / W.B. Yeats. New ed. / edited by Richard J. Finneran. New York : Macmillan, c1983. xxv, 747 p. ; 22 cm. Includes bibliographical references and indexes. ISBN 00206329409. 05/12/09 Encoding formats / IST616 3 These areas are what we learned from last week 05/12/09 Encoding formats / IST616 4 Encoding: Data Elements MAchine Readable Cataloging (MARC) Elements specified in AACR2r Mandatory elements Requiredifapplicable elements Optional elements Coding procedures ruled by AACR2 Used for diverse manifestations An enumerative encoding format ("justincase") 05/12/09 Encoding formats / IST616 5 Data Blocks in USMARC 0XX = Control information, numbers, codes 1XX = Main entry 2XX = Titles, edition, imprint 3XX = Physical description, etc. 4XX = Series statements 5XX = Notes 6XX = Subject access fields 7XX = Name, etc. added entries or series; linking 8XX = Series added entries; holdings and locations 9XX = Reserved for local implementation 05/12/09 Encoding formats / IST616 6 05/12/09 Encoding formats / IST616 7 What is a MARC record? A MARC record consists of fields: A field is a marked area in which the same kind of bibliographic data is entered. There are two types of fields: a fixed field containing coded information for data management, and variable fields for textual information. 05/12/09 Encoding formats / IST616 8 Field tags 05/12/09 Encoding formats / IST616 9 Indicators 05/12/09 Encoding formats / IST616 10 Tags: Common Terminology in MARC 3digit numbers Labels of fields (data elements) They are either Repeatable (R) or NonRepeatable (NR) Indicators: Onedigit numbers, two character positions Defined (numbers) and undefined (#) indicators 100 1 Twain, Mark, $d 18351910. 245 14 The adventures of Huckleberry Finn / $c by Mark Twain [i.e. S. L. Clemens] ; with illus. Baldwin Hawes. by 05/12/09 Encoding formats / IST616 11 Common Terminology in MARC Subfields: Divided by a delimitersubfield code combination Every field MUST have a subfield "a" ($a) Some subfields are repeatable, e.g. publication place and publisher 100 1 Twain, Mark, $d 18351910. 245 14 The adventures of Huckleberry Finn / $c by Mark Twain [i.e. S. L. Clemens] ; with illus. Baldwin Hawes. by 05/12/09 Encoding formats / IST616 12 Description: Title (1) Title and Statement of Responsibility Source: title page (t.p.) Punctuations Title proper [GMD] = Parallel title : other title information / first statement of responsibility ; each subsequent statement of responsibility. Familias norteamericanas : los De Stefano = American families : the De Stefanos / educational collaborator, Beryl L. Bailey. 05/12/09 Encoding formats / IST616 13 Description: Title (2) Title and statement of responsibility (in MARC) 245 10 $a Title proper $h [GMD] : $b other title information = Parallel title / $c first statement of responsibility ; each subsequent statement of responsibility. 245 10 $a Familias norteamericanas : $b los De Stefano = American families : the De Stefanos / $c educational collaborator, Beryl L. Bailey. 05/12/09 Encoding formats / IST616 14 Description: Edition Edition Area Source: chief source of information or any other source in the item. Examples: 2nd ed. (Source of info reads: second edition) 1st American ed. (Source of info reads: First World Cup ed. American edition) 05/12/09 250 Edition statement / $b remainder of edition statement. 250 2nd ed. 250 1st American ed. 250 World Cup ed. 250 3rd draft / $b edited by Paul Watson. Encoding formats / IST616 15 Publication, Distribution, etc., Area Description: Publication Source: chief or any other source of info Place of publication : Publisher, date of publication. New York : McGrawHill, 1990. London ; New York : McGrawHill, 1990. Harmondsworth : Penguin, 1949 (1963 printing) 260 $a Place of publication : $b publisher, $c date of publication $g (date of printing) 260 New York : $b McGrawHill, $c 1990. 260 London ; $a New York : $b McGrawHill, $c 1990. 260 Harmondsworth : $b Penguin, $c 1949 $g (1963 printing) 05/12/09 Encoding formats / IST616 16 Description: Physical Detail Physical Description Source: any information from the item. 300 $a Extent : $b other physical details ; $c dimensions. + $e accompanying material xii, 387 p. : ill. (some col.) ; 28 cm. + 7 maps 1 sound disc (56 min.) : digital, stereo. ; 4 3/4 in. 300 xii, 387 p. : $b ill. (some col.) ; $c 28 cm. + $e 7 maps 300 1 sound disc (56 min.) : $b digital, stereo. ; $c 4 3/4 in. Encoding formats / IST616 17 05/12/09 Important labels in the fixedlength field Type: Type of record Blvl: Bibliographic level Elvl: Encoding level Desc: Descriptive cataloging form Ctry: Country of publication Lang: Language of the publication How to Understand a MARC Record 05/12/09 Encoding formats / IST616 18 Fixed Field: BLvl Bibliographic Level (Mandatory) Indicates the relationship between the item being cataloged and its constituent parts. a: Component, monograph. b: Component, serial. C: Collection. d: Subunit. m: Monograph. s: Serials 05/12/09 Encoding formats / IST616 19 Fixed Field: Type and BLvl code (Mandatory) Format Books a Language material a,c,d,m Serials a Language material b,s Maps e Cartographic material a,b,c,d,m,s Sound Recordings i Nonmusical sound recording a,b,c,d,m,s j Musical sound recording a,b,c,d,m,s Computer Files m Computer files Type code BLvl code 05/12/09 Encoding formats / IST616 20 Fixed Field: Audn Target Audience (Optional) Indicates the intellectual level of the audience for which the item is intended. Codes: a: Preschool. b: Primary. Children in kindergarten through the third grade. c: Elementary (grade 46) and junior high (grade 48). d: Secondary, senior high (grades 912). e: Adult. f: Specialized. g: General. j: Juvenile work. 05/12/09 Encoding formats / IST616 21 Target Audience: Related Field 521 Target Audience Note 1st Indicator 2nd Indicator | Undefined | No information provided 0 Reading grade level 1 Interest age level 2 Interest grade level 3 Special audience characteristics 4 Motivation interest level 8 No print constant provided 05/12/09 Encoding formats / IST616 22 Examples 521 For 912 years old. (Print as: Audience: For 912 years old.) 521 Adults (age 18 and older). 521 Clinical students and postgraduate house officers. 521 0 3.1. [Reading level is for first month of the third grade.] (Print as: Reading grade level: 3.1.) 521 1 008012. [The item is of interest to ages 812.] (Print as: Interest age level: 008012.) 521 2 7 & up. [The item is of interest to those seventh grade and up.] (Print as: Interest grade level: 7 & up.) 521 3 Vision impaired a fine motor skills impaired a audio learner (Print as: Special audience characteristics: Vision impaired; fine motor skills impaired; audio learner.) 05/12/09 Encoding formats / IST616 23 Summary MARC is a format for encoding the bibliographic data Fields are based on AACR2 Also has its own set of rules (but much less than AACR2) MARC is complicated and requires training to use it efficiently OCLC online MARC manual is a useful source 05/12/09 Encoding formats / IST616 24 Reference: Bibliographic Utilities A group of computer service organizations that maintain large databases of cataloging records, and offer various cataloging support services and related products to libraries and other customers who access those records on an online, timesharing basis. OCLC (Online Computer Library Center) RLIN (Research Library Information Network) UTLAS (University of Toronto Library Automation System) 05/12/09 Encoding formats / IST616 25 ...
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This note was uploaded on 09/10/2008 for the course IST 616 taught by Professor Qin during the Spring '05 term at Syracuse.

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