Figures in Texts.pdf - MIT Sloan Courseware Using Figures...

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M I T S l o a n C o u r s e w a r e Using Figures in Text and as Attachments J o A n n e Y a t e s When you have figures to present in a written document, you must decide where to present them (within the text itself or as attachments) and what form (table, graph, diagram) to use. Your decision should be based on your readers’ needs and preferences, as well as on your purposes. Where to Present Figures Today’s word processing software makes it easier to present displays in the text itself than it used to be. You should distinguish, however, between those that ought to be in the text and those that fit better as attachments. Normally, figures that are important to understanding the main flow of the document and need to be seen by all readers should be placed in the text, rather than at the end. Those that provide additional details that some, but not all, of the audience will want to see should typically be added to the end as attachments. Whether figures are in the body of the document or attached, you should refer to them in the text, telling the readers where to find the figure and what its point is (see reading on the use of exhibits). Often, a longer report or proposal will have one or more appendices to provide back-up materials such as tables, text, examples of survey questionnaires, and calculations.
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