Lecture 4 - Comm Management Plan Sample.pdf - Upside Down...

Upside Down Project
Communications Management Plan
Version 1.0
10/03/2015
Document Number: UDPCMP2015

Table of Contents
1. Introduction 1 ...............................................................................................................
1.1. Purpose and Scope of the Communications Management Plan 1 ........................
2. Communications Approach 2 .....................................................................................
2.1. Stakeholder Identification & Analysis 2 ..................................................................
3. Communications Vehicles 6 ........................................................................................
3.1. Communications Matrix 6 ......................................................................................
3.1.1.Project Reporting 7
3.1.2.Other Communications Vehicles 8 .....................................................
4. Communications Management 9 ................................................................................
Appendix A - Record of Changes 11 ................................................................................
Appendix B - Acronyms 12 ...............................................................................................
Appendix C - Glossary 13 .................................................................................................
Appendix D - Referenced Documents 14 ........................................................................
Appendix E - Approvals 15 ...............................................................................................
Communications Management Plan Version 1.0 Upside Down Project ii

List of Tables
Table 1: Stakeholder Analysis
5
The CEO is not included in this stakeholder analysis as he is the project manager.
5
Table 2: Communications Action Matrix
7
Table 3: Project Reporting
7
Table 4: Miscellaneous Communications Vehicles
8
Table 6: Acronyms
12
Table 7: Glossary
13
Table 8: Referenced Documents
14
Communications Management Plan Version 1.0 Upside Down Project iii

ExpatInfoDesk Communications Management
1. Introduction
1.1. Purpose and Scope of the Communications Management Plan
The purpose of this document is to define the communications goals and strategies of
the Upside Down project. These high-level strategies and goals are intended to provide
guidance in planning and measuring results of the current and future communications
efforts.
The Upside Down Communications Management Plan (CMP) defines the project’s
structure and methods of information collection, screening, formatting, and distribution
of project information. It also outlines understanding among project teams regarding the
actions and processes necessary to facilitate the critical links among people, ideas, and
information that are necessary for project success.
The overall objective of a Communications Management Plan is to promote the success
of a project by meeting the information needs of project stakeholders and outline the
goals of the communications efforts to reach and inform each group.
Without detailed plans for communications activities that identify the organisational,
policy, and material resources needed to carry them out, the Upside Down project will
not be able to secure needed resources, coordinate efforts with other groups, or report
its activities and results to key oversight stakeholders.
Communications planning activities identify the appropriate level of communication for
each project stakeholder, what information should be distributed and the frequency of
communications. This plan should also include the vehicle of communications (email,
face to face meetings, etc). The risk of insufficient planning could result in failure to
accomplish key project objectives, duplication of effort, and reduced stakeholder
confidence.