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SUA Filing Order - FILE SYSTEM All completed documents...

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Unformatted text preview: FILE SYSTEM All completed documents, records and working papers should be filed using the file tabs and the envelope in which the SUA is packaged. The flowchart determines where these items should be filed. The filing system is summarized below. Consider copying it and passing it out to students, at your option, for better guidance for them. ‘ I. Documents Folder - Chart of accounts 0 Price lists 0 Transactions list 11. In Front of Mailed/Given to Outsiders Tab 0Comparative balance sheet OStatement of income and retained earnings OStatement of cash flows 0 Year-end worksheet 0 Post-closing trial balance 0Accounts receivable aged trial balance 0Accounts payable trial balance oFixed asset trial balance III. Temporary (EmPtY) IV. Mailed/Given to Outsiders OPurchase order No. 328 - Vendor copy OCheck from First American ODeposit slip dated 12-16-05 OCharge sale invoice No. 731 - Customer COPY oBill of lading - Consignee copy - Univ. of S. Iowa oCharge sale invoice No. 731 - Copy 4 - (Packing slip) OCheck from Branch College OSales return request - Acknowledgement COPY OCredit memo No. 42 — Customer copy 0 Check from Eastern Wisc. University OCheck No. 1152 - Interstate Motor Freight - Check from Wright Univ. OCash sale invoice No. C-3O — Customer COPY OBill of lading - Consignee copy — Wright Univ. OCash sale invoice No. 030 - Copy 4 (Packing slip) ODeposit slip dated 12-22-05 ODeposit slip dated 12-23-05 OCheck No. 1153 Velocity Sporting Goods oCheck #5 1154-1156 - Payroll OCheck No. 1157 — Univ. Athletic News 0 Monthly accounts receivable statement V. Shipping/Banking OCharge sale invoice No. 731 - Shipping copy oCash sales invoice No. C-30 - Shipping copy 0 Note payable to First American Bank and Trust OBank reconciliation - November OBank reconciliation - December (with following attached) Bank statement - December Listing of items clearing with December bank statement Cash receipts prelist o Validated bank deposit receipt VI. Accounting OCharge sale invoice No. 731 — Accounting copy (with following attached) Bill of lading - Accounting copy Customer purchase order OCash sale invoice No. C-30 - Accounting copy (with following attached) Bill of lading - Accounting copy Customer purchase order OCredit memo No. 42 - Accounting copy (with following attached) Sales return request (vendor copy) Receiving report 0 Freight bill - Interstate Motor Freight - Vendor's invoice - Velocity Sporting Goods (with following attached) Receiving report Purchase order No. 328 - Accounting copy OVendor's invoice No. 2378 — Chicago Office Supply (with following attached) Receiving report Purchase order No. 327 - Accounting copy OVendor's invoice No. 2423 - Chicago Office Supply (with following attached) Receiving report Purchase order No. 325 - Accounting copy OVendor's invoice - Univ. Athletic News OTime cards - Ford and Adams VII. Journals/Ledger Book 0Journals book oInstructions, Flowcharts and Ledgers book NOTE: Do not turn in your Systems Understanding Aid Reference book. ...
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