How to Format Business Documents.pdf

How to Format Business Documents.pdf - Designing Effective...

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Click the buttons to advance. The three most common forms of written communication in business are e-mails, memos, and letters. Each form has a distinctive layout. Using the correct layout makes you appear more professional. The following pages offer instruction on the commonly accepted business standard for each form of written message. The examples are written in “placeholder” text to encourage a focus on format. Designing Effective Business Documents By Jan Costello, Instructor, Business Communications Georgia State University, Robinson School of Business, 2017
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To: Christine Ferris <[email protected]> From: Jarvis Axlerod <[email protected]> Subject: Revised Schedule of Proposal Meetings Dear Ms. Ferris: Ehenihic ieturit odis mo into estios audam. Uperum rem nis ma velit ius perchit iustet. Quam autecti net ut volum, volupiendit porunt. Thiut pa dolorerum delenimus ut voluptaque aut alitem alis mi. Nulpa quaerchilis quam el in eiunt. Aximin pra into et audam estis mossed. To omni doluptat que voluptas quate eaque rem simil exernam inihili quasit. Essit ulparunt volorenetur, am, saperum, dow alit. Moluptam eosto maiorrum eatur, consed molum vellupt atquibus aut aliquoditia. Jarvis Jarvis Axlerod Business Consultant, BrightWorks Inc. 3524 Meadow Lane, Serape, GA 30399 770 593-9929 [email protected] E-mail Message — Essential Format Tips Include the name and e-mail address in the “To” and “From” lines. Use a respectable e-mail address for yourself. The subject line helps your reader decide whether to open this e-mail. Make it short, descriptive, and enticing. Unless you are on a first-name basis with the reader, use a formal business style. The “Dear” is optional, but you must use a title, such as Mr., Ms., or Dr., followed by the last name. Punctuate with a colon. You may use a comma is you want the tone to be less formal. Be concise. Many people want to read your e-mail without scrolling. Make it fit on the screen. Each paragraph should be short — two to three lines. Use a clear, clean font, such as Times New Roman or Arial; size: 10 - 12 points. Align all text to the left. The right margin should not be aligned. Single space the text inside a paragraph. Dougle space between paragraphs . After your name, insert two to three line spaces and add your signature block. This essential piece includes your name (again!), title, organization, and contact information. You can add it to each e-mail message automatically in most e-mail programs. Seven Steps to Problem-Free E-mails 1. Attach any files first. 2. Fill in the subject line. 3. Proof for grammar and spelling errors. 4. Do not include anything that is offensive or confidential. 5. End with your name and the signature block. 6. Fill in the “To” line. 7. Press “Send.” Correct Font
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To: Christine Ferris <[email protected]> From: Jarvis Axlerod <[email protected]> Subject: Revised Schedule of Proposal Meetings Dear Ms. Ferris: Ehenihic ieturit odis mo into estios audam utasperum rem. Nis ma velit ius perchit iustet quam autecti net ut volum. Viendit porunt eos estis cus quas cor arum.
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