Assignment 8.docx - Change management and reporting Guide...

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2016-11-19 Change management and reporting Guide for Change management and reporting Agamani Parida Dept. of Computer Science and Engineering Abstract The following document describes the process of Change requests in an organization and what are different factors which affect the overall change management process and the steps that ensure the smooth execution of a change in different lifecycle. We will discuss more about the role of change control board and how they ensure efficient flow of changes in to the existing system. Finally, we will cover the importance of status reporting and how it brings the truth of the project to larger audience and it helps the key stake holders to take appropriate decisions. Introduction In traditional development models where scope is well defined early in the life cycle, it is essential for success that changes to baselined scope are controlled. A rigorous change control process must be established and maintained on all projects, programs and portfolios. The need for change is brought about as a result of some event that happens or a risk identified during the stages of a project. It is not present in the project plan and has to be proposed based on informative and supporting data that is meant to be in favor of the change. Change control is the process through which all requests to change the baseline scope of a project, program or portfolio are captured, evaluated and then approved, rejected or deferred. Engineering Change Request This is the processes adopted by different organizations to control the changes introduced to its software products. This process involves identifying individual components and ensuring the required configurations, tracking changes, and version control and baselining of the changes. This process involves complete documentation of all the changes, then verified by all stakeholders and once approved set up a plan for push the change with robust roll back plans. Engineering Change Request Form An engineering change request form is used to specify and describe a requested enhancement or problem with a software. Once the form is filled and submitted this triggers the change process. The next step is bringing all stakeholder for discussions to help determine the impact of a change and the best possible solution. The form is shared, verified and reviewed among all the stakeholders. The form should have the below basic information: Originator – Who request the change Request number – The standard naming convention to make each change unique. Origination date – The date when the request is submitted Description – The details about the change
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Each change request goes through Change Control Review. Before the detail review Change board takes few step to ensure the request is not a duplicate and some additional information is captured.
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