REPUBLIC OF THE PHILIPPINESDEPARTMENT OF PUBLIC WORKS AND HIGHWAYSDavao del Sur 2ndDistrict Engineering OfficeOFFICE OF THE DISTRICT ENGINEERMalita, Davao del SurJuly 8, 2010The Regional DirectorDPWH, Regional office-XIDavao CityAttention : Chief, Maintenance DivisionS i r :In compliance with Fax Message dated June 6, 2010 pertaining toAudit Findings/Observations and recommendation on MVUC Funds 151, 152and 153 for the period of January 1 to December 31, 2009, submitted isthe response to said findings as follows:FINDINGS/OBSERVATIONS OF COACONCERNED DEORECOMMENDATIONOF COAACTION TAKENCOMPLAINCE TO LAWS, RULES AND REGULATIONS: SUBMISSION OF CONTRACTS AND PURCHASES NOT WITHIN THE PRESCRIBED PERIODSubmission of copies ofContracts,PurchaseOrders(P.O.s)anddeliverydocumentswere not in accordancewith the prescribedtime of submissionrequired under COACircular No. 2009-001and 2009-002, thushamperingtheappropriate review andevaluationontheregularity, propriety aswellasthereasonableness of theprocurement of goods,services and civilworks.Davao delSur2ndDEOa.TheAgencyofficers/personnelconcernedresponsible for thekeeping tract of thecontracts, PurchaseOrders and deliverydocumentsshouldobserved strictly theprescribed time ofsubmissionofdocumentsprescribed under COACircular No. 2009-001and 2009-002.b.Recommendedfurther,wheneverdeemed practical andeconomical for the in-houselearningsessionorreorientation/refresher course on thesubject matter.With regards toContractDocuments,Purchase OrdersandDeliveryDocuments, thisoffice had alreadysubmittedthesaiddocumentsbut were not ontheprescribedtime no matterhow hard we trytofurnishthesame as early aspossible but dueto frequent powerinterruptionwefailed to do so.The undersignedremindedtheconcernedpersonnel throughmemorandum tostrictlyobservethe timeliness insubmittingtherequiredauditdocuments.Very truly yours,District Engineer
COA Exit Conference May 2, 2014General Observations:For all projects:1. Stationing cannot be determined/established, showed overlapping of stationing per project title2. Statement of Work Accomplishment (SWA) received by COA Contradicts with the Actual Physical AccomplishmentEx. PCCP (SWA) – 50%Actual - None3. Lack of Equipment – No Equipment or activity in each project during inspection.