Audit Findings.doc - REPUBLIC OF THE PHILIPPINES DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS Davao del Sur 2nd District Engineering Office OFFICE OF THE

Audit Findings.doc - REPUBLIC OF THE PHILIPPINES DEPARTMENT...

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REPUBLIC OF THE PHILIPPINES DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS Davao del Sur 2 nd District Engineering Office OFFICE OF THE DISTRICT ENGINEER Malita, Davao del Sur July 8, 2010 The Regional Director DPWH, Regional office-XI Davao City Attention : Chief, Maintenance Division S i r : In compliance with Fax Message dated June 6, 2010 pertaining to Audit Findings/Observations and recommendation on MVUC Funds 151, 152 and 153 for the period of January 1 to December 31, 2009, submitted is the response to said findings as follows: FINDINGS/OBSERVATIO NS OF COA CONCERNE D DEO RECOMMENDATION OF COA ACTION TAKEN COMPLAINCE TO LAWS, RULES AND REGULATIONS: SUBMISSION OF CONTRACTS AND PURCHASES NOT WITHIN THE PRESCRIBED PERIOD Submission of copies of Contracts, Purchase Orders (P.O.s) and delivery documents were not in accordance with the prescribed time of submission required under COA Circular No. 2009-001 and 2009-002, thus hampering the appropriate review and evaluation on the regularity, propriety as well as the reasonableness of the procurement of goods, services and civil works. Davao del Sur 2 nd DEO a. The Agency officers/personnel concerned responsible for the keeping tract of the contracts, Purchase Orders and delivery documents should observed strictly the prescribed time of submission of documents prescribed under COA Circular No. 2009-001 and 2009-002. b. Recommended further, whenever deemed practical and economical for the in- house learning session or reorientation/refreshe r course on the subject matter. With regards to Contract Documents, Purchase Orders and Delivery Documents, this office had already submitted the said documents but were not on the prescribed time no matter how hard we try to furnish the same as early as possible but due to frequent power interruption we failed to do so. The undersigned reminded the concerned personnel through memorandum to strictly observe the timeliness in submitting the required audit documents. Very truly yours, District Engineer
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COA Exit Conference May 2, 2014 General Observations: For all projects: 1. Stationing cannot be determined/established, showed overlapping of stationing per project title 2. Statement of Work Accomplishment (SWA) received by COA Contradicts with the Actual Physical Accomplishment Ex. PCCP (SWA) – 50% Actual - None 3. Lack of Equipment – No Equipment or activity in each project during inspection.
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