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BSBPMG518 – Assessment Task 2 (Project)Task 1: Determine procurement requirements1.1. Describe how you would approach identifying your procurement items for theprocurement register.Step 1: Locate appropriate spend dataStep 2: Remove non-supplier line itemsStep 3: Group spend data into categoriesStep 4: Are sub-categories beneficial?Step 5: Group procurements into sub-categories where beneficialStep 6: Perform a sense check of categories and sub-categoriesStep 7: Document procurement categories and sub-categories1.2. Provide a procurement management plan using the template below.Procurement Management PlanProcurement RegisterProcurement ItemProcurement ManagerRequirements (includingtimeframes)SourcingApproachContractType andBudgetRisksOfficesuppliesManagersOne or morecompetitivequotespreferred.1 weekOpenTenderingFixed-PriceContract$1000Understatement of the needEventfacilitiesManagersOne or morecompetitivequotespreferred.2 weeksRestrictedTenderingFixed-PriceContract$1500Overstatementof the needBusinesscarsandrentalservicesGeneralManagersDelegatedauthority onlythrough CEOOne or morecompetitivequotespreferred2 weeksRequestforQuotationsTimeandMaterialsContract andFixed-PriceContract$10,000Not matchingtheexpectations ofbuyerandtendererIT technicianandITserviceGeneralManagersDelegatedauthority onlythrough CEOOne or morecompetitivequotespreferred1 weekRestrictedTenderingCostReimbursable Contract$2000Termsandconditionsunacceptableto tenderersCommunication of procurement arrangements1) Consider branding the initiative.2) Create “change agents.”3) Use multiple communication channels and techniques to gain understanding.
4) Be transparent.5) Prepare to answer the challengeEmail and regular meeting are adopted.Procurement processes for obtaining products and services including roles andresponsibilitiesFor procuring car rental service of a site-viewing tour:Step 1: Need RecognitionSpecific agents and managers acknowledge the need of a bus rental service.Step 2: Specific NeedSpecific agents and managers identify the bus should have a capacity of 20-30people and in white which is consisted with the logo of the company.Step 3: Source OptionsThe interested vendors can offer options and quote to the company according tothe bidding information provided by the company.Step 4: Price and TermsInvolved agents and managers will investigate all relevant information todetermine the best price and terms for the product. And three suppliers will bechosen to further consider before making a final decision.Step 5: Purchase OrderInvolved agents and managers and the chosen supplier will defines the price,specifications and terms and conditions of the product or service and anyadditional obligations.