Exercise 1.docx - Exercise 1 Suppose your college or...

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Exercise 1 Suppose your college or organization is considering a new project that would improve developing an information system that would allow all employees and students/customers to access and maintain their own human resource-related information, such as address, material status, tax information, and so on. The main benefits of the system would be a reduction in human resource personnel and more accurate information. For example, if an employee, student, or customer had a new telephone number or e-mail address, he or she would be responsible for entering the new data in the new system. The new system would also allow employees to change their tax withholding or pension plan contributions. Identify five potential risks for this new project, being sure to list some negative and positive risks, Provide a detailed description of each risk and propose strategies for addressing each risk. Answer: Risk 1: New customer Description: It is the first time to make a project for a college, we do not know too much about this college. Building good customer relationship is the strength of ours, which often leads to further projects with that customer. But we may have trouble to work with this customer since they are new to us. Risk Response: Make sure that the project manager is sensitive to the fact that this is a new customer and takes the time to understand them. Risk 2: Poor cost estimate Description: It is a project that related to college’s information system construction, thus there would be a complex project consisted by several parts, such as students, teaching staffs or customers. The size of this system maybe vary during the project, also the estimate cost of this project cannot be certain. Risk response: The project manager should take care of every step of the project and define the scope of the project as accurate as possible. Risk 3: Poor time estimate Description: This project covers whole college; all the people related to this college should be considered in. And this system is designed for college, so, the project should be done on time. But there are too many unexpected instances and constrains, such as fixed project cost, fixed number of project members, also too many inter-related schools in the college, the system should be designed in a reasonable structure. Risk response: The manager should monitor every procedure of the project in order to make sure each part of project can be done on time. And furthermore, some additional cost should be considered when it is urgent to finish some parts of project to match the time plan.
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Risk 4: Low users’ participance Description: After the system rolls out, at least 90 percent of all the users should be register in the new system. But college is not like the company, there are always more than 20,000 people in a college including teaching staffs. Therefore, make sure everyone in the college needs to use this new system will log in this system in two weeks. Still should consider the
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