50059INS.DOC - Instructions for TRACS 202D form...

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Instructions for TRACS 202D form HUD-50059 (06/2014) (Move-Ins, Initials, Annuals and Interims) Owner’s Certification of Compliance with HUD’s Tenant Eligibility and Rent Procedures 1
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The following are some general notes regarding these instructions: 1. When completing this form, if a conflict arises between these instructions and the instructions provided in the Definitions and Edits section of the TRACS 2.0.2.D MAT User Guide, the TRACS 2.0.2.D MAT User Guide takes precedence. 2. When automatically printing or manually filling out this form, Owner/Agents or TRACS compliant software may add additional descriptors when the instructions require a Code to be chosen. As long as the required Code is filled in for TRACS reporting purposes, the additional descriptors are acceptable. Take for example Item 2, Subsidy Type. If the property is Section 8, the required Subsidy Type Code in Item 2 should be filled in with a 1 . Also shown are instances in which an added descriptor may be printed with the required Code. These variations are examples or what is acceptable on the completed HUD-50059. Even though there are added descriptors on the completed form, the TRACS data field created by TRACS compliant software would be filled in with a 1 because TRACS allows for only one character in the Subsidy Type data field. Another example, Item 16, Certification Type: If the property is processing an Annual Recertification, the required Code is AR . The acceptable descriptor, Annual, is added to the required Code of AR . Similar to the example with Subsidy Type, the TRACS data field created by the TRACS compliant software would be filled in with AR because TRACS allows for only two characters in the Certification Type data field. 3. Two new contract types have been added to Section 8 (Subsidy Type 1). They are RAD and SPRAC. When processing RAD or SPRAC certifications, enter Subsidy Type “ 1 ” in Item 2 of this form. Refer to Appendix K in the 202D MAT (Monthly Activity Transmission) User Guide for more information. 4. Owners must keep the signed HUD-50059 (s) and copies of the HUD-50059 A (s) for tenants from the time of Move-In to Move-Out and for a minimum of three years thereafter. See 202D MAT Guide: Chapter 7, Paragraph 9-7.E. 5. This form (HUD-50059) is referred to as a MAT10 record for TRACS reporting purposes. 2 2. Subsidy Type 1 2. Subsidy Type 1 -(Section 8) 2 . Subsidy Type 1 -Sec.8 16. Certification Type AR 16. Certification Type AR –Annual
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Helpful Web pages The web pages shown in these instructions can be accessed by placing your cursor on the web page address, then pressing and holding the Ctrl key and left-clicking once. Ctrl + Click TRACS web site: http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/trx/trxsum TRACS Documents: http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/trx/trxdocs Located in TRACS Documents: TRACS 202D Final Industry Specification Documents Monthly Activity Transmission - MAT User Guide (includes TRACS errors and recommended solutions) TRACS Discussion Forum:
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