Time-Entry-and-Leave-Processing-Manual1.doc

Time-Entry-and-Leave-Processing-Manual1.doc - TIME ENTRY...

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TIME ENTRY & LEAVE PROCESSING MANUAL TIME ENTRY AND LEAVE MANAGEMENT MANUAL FOR DEPARTMENTS UPDATES Page 49: Dept Mgr Locked For Review Page 50: Data Security in Time Entry, Altered Time sheets Page 61: Leave Payout Process Reinstatement period changed from 2 years to 3 years Revised 10/2010 Prepared by: Human Resources Page 1
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TABLE OF CONTENTS PAGE(s) INTRODUCTION 5-8 Purpose of Time Entry & Leave Management Manual History of Time Entry & Leave Management Process Synopsis of PS Time Entry & Leave Management Implementation Business Process Flow Basic UMBC Time Processing & Payroll Steps LEAVE ACCRUALS/EARNINGS FOR NONEXEMPT, EXEMPT STAFF & FACULTY 9-11 Annual Leave Personal Leave Sick Leave REPORTING OF TIME (EMPLOYEE LEVEL) 12-39 Printing Timesheets Leave/Earnings Codes Recording Time-Nonexempt Employees Recording Time-Exempt Employees Recording Time-Faculty Dr. Arthur Johnson’s Memo of April 16, 2004 Recording Time-Students REPORTING OF TIME (DEPARTMENT LEVEL) 40-56 Accessing Time Entry Regular/Overtime Hours Holiday/Personal/Vacation/Sick/Comp Unpaid Leave and Other Earnings Codes Adjustments and Employee Totals Data Security Late Time sheets Altered Time sheets Processing Special Exceptions - Accident Leave - Reduce Hours Due to FTE Change - Reduce Biweekly Due to Termination - Advanced Sick Leave - Advanced Vacation Leave Payroll Adjustment Form Time Entry Correction Form Decimal Conversion Chart Revised 10/2010 Prepared by: Human Resources Page 2
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TIME ENTRY & LEAVE PROCESSING MANUAL TABLE OF CONTENTS (cont’d) PAGE(s) VIEWING EMPLOYEE LEAVE BALANCES 57-61 Accessing On-line Leave Accrual Page Tips for Viewing Employee Leave/Business Process Changes Leave Payout Process REPORTS 61-79 Department Time Entry Report Gross Pay Report Detailed Leave Report AUDIT REQUIREMENTS FOR TIME SHEET RETENTION 80 LEAVE TYPES AND PROGRAMS AVAILABLE TO REGULAR STAFF 81-103 Annual Leave Advancement (UMBC Practice) Sick Leave Advanced Sick Leave Extended Sick Leave Leave Reserve Fund Employee Leave Donation Family and Medical Leave Jury Service Military Leave Holidays Disaster Service Accident Leave CONTINGENT STATUS EMPLOYMENT FOR EXEMPT AND NONEXEMPT EMPLOYEES 104-106 Definition Categories of Contingent Status Employment Leave Benefits Revised 10/2010 Prepared by: Human Resources Page 3
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TABLE OF CONTENTS (cont’d) PAGE(s) LEAVE TYPES AND PROGRAM AVAILABLE TO FACULTY 108-125 Fellowship Leave Sabbatical Leave Terminal Leave Leave Without Pay Accident Leave Creditable Sick Leave Accident Leave Annual Leave Family and Medical Leave Jury Service Military Leave Holidays POLICIES AND PROCEDURES PER MOU FOR COLLECTIVE BARGAINING 126-140 Work Schedules and Breaks Overtime Union Leave Leaves - Annual Leave - Personal Leave - Leave Reserve Fund - Family and Medical Leave - Jury Service
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