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Access+Notes+2010.pdf - Access Notes Steps to create a...

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Access Notes Steps to create a database: 1. Create the structure: a. Name each field of the record (fieldname can be 64 characters maximum) b. Define the type of data the field contains (short text, number, memo, currency, etc.) c. Define the field length (maximum length) d. Description (remarks or comments) is optional e. The structure must be Saved (File Tab, Save or Save on the Quick Access Toolbar) 2. Key in the data By advancing to the next record or pressing the Enter Key after each record entered into the database table saves each record. So the data "saves itself". Access reserved words cannot be used as field names. EX. Name is a reserved word so it cannot be used as a field name. Normalizing a database : Dividing a large volume of data into different tables. Advantages of using a database: 1. No data redundancy (duplicate data) 2. Easier to modify 3. Saves storage space (hard drive space) with no data redundancy: data is more consistent.
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