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LWBB223- Group presentation (meeting).pptx - TOPIC 8...

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TOPIC 8: COMPANY MEETING PREPARED BY: ADAM WAN ARIFF WAN MUAZ MUADZ SHAFIQ AIMAN MUJIB HAIKAL
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OVERVIEW MEETINGS REQUEST & CALLING MEETING TYPES OF MEETING NOTICE OF MEETING CONDUCT OF MEETING CHAIRMAN ADJOURNMENT OF MEETING RESOLUTION VOTING
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What is Meetings ? A company is an association of several persons. Decisions are made according to the view of the majority. Various matters have to be discussed and decided upon. These discussions take place at the various meetings which take place between members and between the directors. Needless to say, the importance of meetings cannot be under-emphasised in case of companies. For a meeting, there must be at least 2 persons attending the meeting. One member cannot constitute a company meeting even if he holds proxies for other members.
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Meetings Conditions of a valid meeting: Right convening authority Proper notice Proper publicity of agenda Legal purposes Requisite quorum Presence of right persons Proper presiding officer Conducting meeting according to the agenda ( Chairman, Voting & Adjournment)
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Requesting and Calling Meetings Directors‘ power to call general meetings Members' power to require directors to call general meetings Members may call meeting at company's expense The court may order meeting Notice of general meetings Contents of notice Special notice Accidental failure to give notice of resolution or meeting Circulation of members' statements
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Types Of Meeting STATUTORY MEETING ANNUAL GENARAL MEETING (AGM) EXTRA ORDINARY GENERAL MEETING (EGM) ClASS MEETING
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STATUTORY MEETING A public company limited by shares or a guarantee company having share capital is required to hold a statutory meeting. Such a statutory meeting is held only once in the lifetime of the company . Such a meeting must be held within a period of not less than one month or within a period not more than three months from the date on which it is entitled to commence business i.e. it obtains certificate of commencement of business
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STATUTORY MEETING In a statutory meeting, the following matters only can be discussed :- Floatation of shares / debentures by the company Modification to contracts mentioned in the prospectus The purpose of the meeting is to enable members to know all important matters pertaining to the formation of the company and its initial life history. The matters discussed include which shares have been taken up, what money has been received, what contracts have been entered into, what sums have been spent on preliminary expenses, etc. The members of the company present at the meeting may discuss any other matter relating to the formation of the Company or arising out of the statutory report also, even if no prior notice has been given for such other discussions but no resolution can be passed of which notice have not been given in accordance with the provisions of the Act.
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